Finance and Administration Specialist - WISH

JOB DESCRIPTION

Finance and Administration Specialist,

Wadhwani Initiative for Sustainable Healthcare (WISH), New Delhi

1. POSITION VACANT:  Finance and Administration Specialist (FAS), WISH, New Delhi

2. BACKGROUND:

The multitude of health problems and poor health indicators notwithstanding, India currently has an extremely vibrant healthcare ecosystem. Hundreds of activists, entrepreneurs and institutions are running programmes and experimenting with processes to improve health outcomes on the ground. TheWadhwani Initiative for Sustainable Healthcare* (WISH), is a not-for-profit initiative to strengthen and support these people and institutions, across the for-profit and not-for-profit sectors. It will strive to streamline the evolving healthcare innovation eco-system, so that it can reduce inefficiencies, channelize the growing momentum in the sector and ensure it works in tandem with government policy.  It is being championed by Mr Sunil Wadhwani, Chairman and Co-Founder, iGate Corporation (a leading IT services MNC).

* An initiative of the LEHS (A Registered Society; Registration Number: S/47696 of 2003)

WISH shall foster a healthcare innovation dialogue among stakeholders, support high-impact scalable organizations, mobilize resources of key stakeholders, involve end users in the innovation process and build evidence on interventions that improve the health outcomes of the rural and urban poor in India. It will provide a unique platform that will leverage the best of the for-profit and not-for-profit sectors to identify, support and strengthen healthcare solutions for the BOP (bottom of the pyramid) population.

Primary services provided under the WISH initiative shall include ecosystem building through workshops, conferences, innovation labs etc; blended capital financing and a shared services platform for entrepreneurs to access legal, technical and support expertise. WISH shall carry out rigorous, evidence-based technical evaluation and research and share the results through an interactive Knowledge Hub.

WISH is looking for dynamic individuals who will help to channelize the energy and momentum in the sector, and build partnerships based on mutual respect and knowledge sharing. WISH is in an extremely interesting phase right now and is looking for individuals who share their excitement and commitment.

WISH is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. Women are encouraged to apply.

3. JOB DESCRIPTION/ RESPONSIBILITIES: 
WISH requests applications from outstanding professionals for the post of Finance and AdministrationSpecialist (FAS). This is a key strategic position, reporting to the CEO, with independent responsibility for financial management, statutory compliances, operations including partner assessment and administration and HR operations. The incumbent shall additionally be responsible for the effective and efficient discharge of all accounting activities at the head office in New Delhi, as well as all regional offices.

Key Responsibilities:

(A) Financial Management

(1) Ensuring compliance with the financial policies and procedures of the Foundation;
(2) Establishing and maintaining financial management mechanisms to reduce financial risk;
(3) Implementing controls, particularly with respect to expenses, cash advances, etc;
(4) Ensuring the efficient functioning of financial systems;
(5) Managing procedures relating to bank accounts, investments, taxation and all mandatory provisions;
(6) Ensuring timely filing of Income Tax, TDS, PF and FCRA returns.

(B) Financial Reporting

(1) Producing accurate financial reports adhering to prescribed deadlines;
(2) Preparing monthly, consolidated financial management reports for the CEO and quarterly financial reports for trustees, CEO and donors;
(3) Reviewing day to day accounts and preparing monthly and quarterly cash flow forecasts;
(4) Ensuring compliance with all donor financial reporting requirements.

(C) Budget Development and Tracking

(1) Collaborating with other departments to develop annual budgets, as well as cash flow projections for the year;
(2) Planning, preparing and reviewing annual budgets for approval by the Board of Directors;
(3) Ensuring timely submission of annual and reforecast budgets;
(4) Monitoring the budget and producing monthly variance reports for the CEO and the Chairman;
(5) Monitoring expenditures and costs against planned and delivered targets.

(D) Financial Audits

(1) Facilitating annual external audits, internal audits and FCRA audit;
(2) Cooperating with the auditors to implement recommendations for improvement to financial management systems;  
(3) Ensuring that all items from the auditor’s management report are addressed before the next audit.

(E) Grants, Debt and Equity

(1) Identifying eligible organizations for grants based on pre-determined criteria and assessment of the credibility of the organizations and proposed programs;
(2) Developing and administering comprehensive sub-grant and equity agreements for multiple partners, with stipulated financial and programmatic terms and conditions;
(3) Developing and maintaining program’s grants management system to track contractual obligations and advising on issues relating to general compliance and implementation;
(4) Instituting a system to monitor sub-grant expenditures against partner budgets;
(5) Applying for and maintaining grants received from multilateral and donor agencies.

(F) Investment Planning

(1) Ensuring prudent investment of funds as per the policies of the organization.

(G) Legal and Contractual Requirements

(1) Liaising with tax advisors, legal advisors and auditors;
(2) Preparing MOUs and contract letters for service providers and legal advisors;
(3) Ensuring validation of partners and Innovators who are being funded;
(4) Vetting and preparing MOUs with partners, innovators and donors.

(H)  Monitoring and Capacity-building of Partners

(1) Ensuring regular and ongoing partner monitoring to ensure quality;
(2) Developing sound financial monitoring tools;
(3) Capacity building of partners in financial management, preparing budgets and monitoring financial progress of the project.

(I) Administration

(1) Deciding pay fixation and issuing letters to new appointees in consultation with the CEO;
(2) Ensuring vendor selection, purchase of assets, insurance and work relating to office premises/ building in conformity with processes and procedures prescribed the organization;
(3) Managing logistics, procurement, rent, maintenance and transport related activities;
(4) Ensuring proper up-keep of all IT and other machines;
(5) Creating and updating the staff manual, as per the requirements of the Foundation;
(6) Updating the Business Continuity Plan;     
(7) Overseeing the logistics and administration requirements of all official visitors, including advising international visitors on applicable visa requirements.

(J) Human Resources

(1) Developing policies for talent acquisition and development through appropriate internal processes;
(2) Leading the process of drafting and finalizing systems and procedures to effectively implement the above policies;
(3) Working with the management team and staff to create a culture in which available talent remains engaged and is "harvested" to further the goals of the organization and its continuous growth;
(4) Providing trouble shooting support to line managers as required.

Any other reasonable duty as may be assigned, that is consistent with the nature of the job and the level of responsibility.

NOTE: This job description is not prescriptive and merely outlines the key tasks and responsibilities of the post. These key tasks and responsibilities, are subject to change, in consultation with the FAS. In undertaking the above role, the FAS shall be expected to comply with all policies and procedures that the organization issues from time to time.

4. QUALIFICATION, EXPERIENCE AND COMPETENCIES: 
Qualification:

(1) Applicants should be Chartered Accountants from a reputed institute;
(2) Additional qualifications in the field of Law or Company Secretaryship, shall be an asset.

Experience:

(1)Minimum eight years of substantial experience in finance and administration (HR is a plus), covering strategic planning, cost management, budgeting, financial planning and analysis, and internal and external audit, with sufficient exposure to professionally run non-profit organizations;
(2) Experience of grant management, reporting to and negotiating with donors, banks and financial institutions; 
(3) Experience of working on sub grants and ensuring their monitoring, reporting and closure;
(4) Knowledge of labour laws, legal issues around personnel, real estate, operations and logistics.
(5) Experience with, and knowledge of various financial intruments like debt/ equity etc.

Skills:

(1) Management Skills: Team player; Leadership skills; Analytical skills; Quality and timely service delivery; Problem-solving capabilities; Creative and proactive approach;
(2) Interpersonal Skills: Highly committed and motivated; Organized and results driven; Gender sensitive; Capable of responding to emergencies;
(3) Excellent verbal and written communication skills in English. Reasonably good verbal communication skill in Hindi is required;
(4) Good understanding/ experience in the development sector is desirable;
(5) Travel Requirements: Ability and willingness to undertake travel within India, upto five days per month. Ability to travel upon short notices and live under conditions that may be basic;
(6) Excellent IT Skills with expert knowledge of Tally and/or equivalent accounting software and MS Office.

5. COMPENSATION OFFERED: 
Gross annual remuneration budgeted for the position ranges from Rs. 18 – 20 lacs per annum, with flexibility for improvement in case of exceptional talent. Offers shall be commensurate with the qualifications, experience and salary history, of the selected candidate.

6. CONTRACTUAL EMPLOYMENT: The successful candidate shall be offered an annual contract, extendable based on performance.

7. LOCATION: New Delhi

8. REFERENCE: FAS-WISH

9. CONTACT INFORMATION:
Ms. Priyanka Sharma, Senior Consultant
Strategic Alliance Management Services P Ltd.
1/1B, Choudhary Hetram House, Bharat Nagar
New Friends Colony, New Delhi 110 025
Phone: 011-4165 3612; 26842162; 41011564, 41011565
Email: fas-wish@sams.co.in 

10. LAST DATE FOR APPLICATIONS:
Eligible candidates interested in this position are requested apply to fas-wish@sams.co.in with a cover letter, discussing their interest in and suitability for the position, along with an updated resume, giving details of three references, current cost to organisation and expected compensation, by or before October 20, 2013. For further details please visit our website www.sams.co.in