Title: Administrative Assistant
|
Date: 8 September 2015
|
Contract type: Special Services
Agreement
|
Deadline for applications: 5
October 2015
|
Duration: Initial
offer of one year, extendable
(For details on contract type, please refer to Additional
Information below)
|
Duty Station
(State):
*Please indicate your location
preference by mentioning the Duty Station (State) and the corresponding
Serial No. in the subject line of your email
|
*Applications that do not indicate
the preference for a Duty Station (State) will not be considered.
OBJECTIVE OF THE PROGRAMME:
Underlying Values and Core Functions
of WHO
All the Member States of WHO in the South East Asia Region
(SEAR) share the common value of the highest attainable standard of health as a
fundamental human right. All of WHO actions are based on this and rooted in the
underlying values of equity, solidarity and participation.
The seven point global health agenda contained in WHO’s Eleventh
General Programme of Work (2006-2015) includes: (i) investing in health to
reduce poverty; (ii) building individual and global health security; (iii)
promoting universal coverage, gender equality and health related human rights;
(iv) tackling determinants of health; (v) strengthening health systems and
equitable access; (vi) harnessing knowledge, science and technology; and (vii)
strengthening governance, leadership and accountability.
WHO’s mandate revolves around six
core functions: (i) providing leadership on global health matters; (ii) shaping
the health research agenda; (iii) setting norms and standards; (iv)
articulating evidence-based policy options; (v) providing technical support to
countries; and (vi) monitoring and assessing health trends.
WHO
– SEAR is made up of 11 countries, with over 1.8 billion people, including
India’s population of 1.2 billion. The diversity of people and health
situations requires, on the demand side, a solid understanding of the emerging
socio-economic, epidemiologic and demographic patterns and trends at both the
aggregate as well as national and sub-national levels, with due sensitivity to
disadvantaged populations and vulnerable segments of the society. On the supply
side, it is equally crucial to have a solid understanding of the commonalities
and divergences of the health systems, the circumstances and political economy
under which they have evolved and operate.
Mission of the WHO Country Office
for India
Within the framework of WHO’s
Country Cooperation Strategy, the mission of WCO-India is to support India in:
(i) developing and sustaining its own health policies, health systems and
public health programmes; (ii) working to prevent and overcome threats to
health; (iii) anticipating future challenges; and (iv) advocating public
health.
Description of duties:
Under the overall guidance of WHO
Representative to India, managerial supervision of the Regional Team Leader/Sub
Regional Team Leader/Surveillance Medical Officer and Regional Administration
& Finance Officer, with a view to achieve the expected results set out in
the relevant WCO-India work plans in accordance with the WHO’s country
cooperation strategy with India, the incumbent will have the following
responsibilities in her/his assigned area of work:
Administrative Function:
- Provide
administrative assistance to the Surveillance Medical Officer (SMO) in the
management of the program;
- Maintain
accounts, cash book, bank reconciliation and assist in preparing reports
as per the administrative and financial guidelines;
- Coordinate
incoming correspondence, information and data, travel and general
logistics arrangements;
- Maintain
inventory of unit equipments and assets.
Technical Responsibilities:
- Coordinate
and provide technical inputs to SMO during National Immunization Days NIDs
and Mop Up activities; during various field activities;
- Develop
& maintain database of reporting network district wise;
- Maintain
records for Acute Flaccid Paralysis (AFP) cases sent for expert review,
obtaining hospitalization and other clinical records; of various field
activities including routine immunization;
- Assist
SMO in preparing documentation for obtaining and fixing up appointments
for Nerve Conduction Velocity (NCV) / Electromyography (EMG); for various
medical tests;
- Collect
and report all case details in Case Investigation Form (CIF) of various
programs.
Preparation of Reports:
- Enter
various data and information received and prepare desired reports;
- Track
timeliness of reporting Units, adequate stool sample collection rate etc;
- The
person would also be carrying out other tasks/activities as and when
required by his/her supervisor.
Perform other related
tasks/activities as and when required by his/her supervisor/s.
Education:
Essential: Completion
of secondary school education or equivalent
Desirable: University
degree preferably in Commerce.
Skills:
Competencies:
- Teamwork
- Respecting
and promoting individual and cultural differences
- Communication
- Producing
results
- Moving
forward in a changing environment
- Knowing
and managing yourself
Other Skills:
- Database management skills.
- Ability to prepare routine administrative paperwork.
- Clerical, word processing, and/or office skills.
Experience:
Essential: At least three (3) years' relevant experience in
administrative support function in a government department/public sector
undertaking, in a multinational corporations, reputed private organizations or
NGOs.
Desirable: Experience
of working in other international organizations or UN Agency in the
preferred Duty Station (State) as indicated in subject line would
be an added advantage.
Languages:
Excellent knowledge of written and
spoken English and working knowledge of the local language of the preferred
duty station (State).
Additional Information:
Monthly
remuneration will be INR 31,000 taxable as per Indian laws and the
appointment will be through Special Services Agreement (SSA) extendable subject
to satisfactory performance and continuing need for the function
This position will be filled only by a national of India. A
existing SSA holder is eligible to apply if he/she has completed minimum two
(2) years of service at a current duty station.
The incumbent should contribute to
ensuring high professional, ethical, and institutional standards of the
Organization. Meet professional conduct expectations, and basic universal norms
of honesty, integrity, loyalty, and lawful behavior. This includes compliance
with the above, including ability to: perform within existing organizational
structures and governance; adhere to WHO's processes; demonstrate gender and
cultural sensitivity; demonstrate respectful and constructive interpersonal
communication; perform as a team player; and demonstrate due diligence.
Those who are interested may wish to
send their applications in the attached Personal History Form (PHF) (signed and
duly completed in all respects) to seindhr@who.int.
A
written test and interviews may be used as a form of screening
‘WHO
IS COMMITTED TO WORKFORCE DIVERSITY”
Only candidates under serious
consideration will be contacted.
WHO has a smoke-free environment and
does not recruit smokers or other tobacco users.
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