Tuesday, September 8, 2015

Administrative Assistant - WHO (Apply by: October 05, 2015)

Title: Administrative Assistant
Date: 8 September 2015
Contract type: Special Services Agreement
Deadline for applications: 5 October 2015
Duration: Initial offer of one year, extendable
(For details on contract type, please refer to Additional Information below)
Duty Station (State):
  1. Haryana
  2. Himachal Pradesh
  3. Punjab
  4. Rajasthan
*Please indicate your location preference by mentioning the Duty Station (State) and the corresponding Serial No. in the subject line of your email

*Applications that do not indicate the preference for a Duty Station (State) will not be considered.

Underlying Values and Core Functions of WHO

All the Member States of WHO in the South East Asia Region (SEAR) share the common value of the highest attainable standard of health as a fundamental human right. All of WHO actions are based on this and rooted in the underlying values of equity, solidarity and participation. 

The seven point global health agenda contained in WHO’s Eleventh General Programme of Work (2006-2015) includes: (i) investing in health to reduce poverty; (ii) building individual and global health security; (iii) promoting universal coverage, gender equality and health related human rights; (iv) tackling determinants of health; (v) strengthening health systems and equitable access; (vi) harnessing knowledge, science and technology; and (vii) strengthening governance, leadership and accountability.

WHO’s mandate revolves around six core functions: (i) providing leadership on global health matters; (ii) shaping the health research agenda; (iii) setting norms and standards; (iv) articulating evidence-based policy options; (v) providing technical support to countries; and (vi) monitoring and assessing health trends.

WHO – SEAR is made up of 11 countries, with over 1.8 billion people, including India’s population of 1.2 billion. The diversity of people and health situations requires, on the demand side, a solid understanding of the emerging socio-economic, epidemiologic and demographic patterns and trends at both the aggregate as well as national and sub-national levels, with due sensitivity to disadvantaged populations and vulnerable segments of the society. On the supply side, it is equally crucial to have a solid understanding of the commonalities and divergences of the health systems, the circumstances and political economy under which they have evolved and operate.

Mission of the WHO Country Office for India

Within the framework of WHO’s Country Cooperation Strategy, the mission of WCO-India is to support India in: (i) developing and sustaining its own health policies, health systems and public health programmes; (ii) working to prevent and overcome threats to health; (iii) anticipating future challenges; and (iv) advocating public health.

Description of duties:

Under the overall guidance of WHO Representative to India, managerial supervision of the Regional Team Leader/Sub Regional Team Leader/Surveillance Medical Officer and Regional Administration & Finance Officer, with a view to achieve the expected results set out in the relevant WCO-India work plans in accordance with the WHO’s country cooperation strategy with India, the incumbent will have the following responsibilities in her/his assigned area of work:

Administrative Function:
  1. Provide administrative assistance to the Surveillance Medical Officer (SMO) in the management of the program;
  2. Maintain accounts, cash book, bank reconciliation and assist in preparing reports as per the administrative and financial guidelines;
  3. Coordinate incoming correspondence, information and data, travel and general logistics arrangements;
  4. Maintain inventory of unit equipments and assets.
Technical Responsibilities:
  1. Coordinate and provide technical inputs to SMO during National Immunization Days NIDs and Mop Up activities; during various field activities;
  2. Develop & maintain database of reporting network district wise;
  3. Maintain records for Acute Flaccid Paralysis (AFP) cases sent for expert review, obtaining hospitalization and other clinical records; of various field activities including routine immunization;
  4. Assist SMO in preparing documentation for obtaining and fixing up appointments for Nerve Conduction Velocity (NCV) / Electromyography (EMG); for various medical tests;
  5. Collect and report all case details in Case Investigation Form (CIF) of various programs.
Preparation of Reports:
  1. Enter various data and information received and prepare desired reports;
  2. Track timeliness of reporting Units, adequate stool sample collection rate etc;
  3. The person would also be carrying out other tasks/activities as and when required by his/her supervisor.
Perform other related tasks/activities as and when required by his/her supervisor/s.


Essential: Completion of secondary school education or equivalent

Desirable: University degree preferably in Commerce.


  1. Teamwork
  2. Respecting and promoting individual and cultural differences
  3. Communication
  4. Producing results
  5. Moving forward in a changing environment
  6. Knowing and managing yourself
Other Skills:
  1. Database management skills.
  2. Ability to prepare routine administrative paperwork.
  3. Clerical, word processing, and/or office skills.

Essential: At least three (3) years' relevant experience in administrative support function in a government department/public sector undertaking, in a multinational corporations, reputed private organizations or NGOs.

Desirable: Experience of working in other international organizations or UN Agency in the preferred Duty Station (State) as indicated in subject line would be an added advantage.


Excellent knowledge of written and spoken English and working knowledge of the local language of the preferred duty station (State).

Additional Information:

Monthly remuneration will be INR 31,000  taxable as per Indian laws and the appointment will be through Special Services Agreement (SSA) extendable subject to satisfactory performance and continuing need for the function

This position will be filled only by a national of India. A existing SSA holder is eligible to apply if he/she has completed minimum two (2) years of service at a current duty station.

The incumbent should contribute to ensuring high professional, ethical, and institutional standards of the Organization. Meet professional conduct expectations, and basic universal norms of honesty, integrity, loyalty, and lawful behavior. This includes compliance with the above, including ability to: perform within existing organizational structures and governance; adhere to WHO's processes; demonstrate gender and cultural sensitivity; demonstrate respectful and constructive interpersonal communication; perform as a team player; and demonstrate due diligence.

Those who are interested may wish to send their applications in the attached Personal History Form (PHF) (signed and duly completed in all respects) to seindhr@who.int.

A written test and interviews may be used as a form of screening 


Only candidates under serious consideration will be contacted.

WHO has a smoke-free environment and does not recruit smokers or other tobacco users.

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