Sunday, December 13, 2015

Team Assistant - World Health Organization (Apply by: December 28, 2015)

The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: SE/RO/GS/2015/FT37

Title: Team Assistant

Grade: G4

Contract type: Fixed-term Appointment

Duration of contract:  Two years
 
Date: 7 December 2015

Application Deadline: 28 December 2015
(15 day(s) until closing deadline)
Currently accepting applications

Duty Station:  New Delhi, India

Organization unit: SEARO Regional Office for the South East Asia (SE/RGO) /
SE/CDS Department of Communicable Diseases (CDS) (SE/CDS)

OBJECTIVES OF THE PROGRAMME :
The CDS Department's objective is to support and collaborate with the Member States for further development and implementation of national policies and strategies which ensure equitable and universal access to quality health care in the areas of communicable diseases, which includes HIV/AIDS, Tuberculosis Control, Malaria, Vector Borne and Neglected Tropical Disease Control, Health Laboratory Services, Leprosy Elimination and Disease Surveillance and Epidemiology.
Description of duties:
Under the supervision of the Director-CDS, the incumbent performs the following duties:
1. Receive, screen and log incoming correspondence, reports documents etc. and route to supervisor or Responsible Officer with full background information.
2. Take notes and transcribe correspondence, reports, etc. from tape and manuscripts, using word processing equipment, ensuring grammatical accuracy, spelling, format and conformity with procedural instructions.
3. Draft Correspondence on routine matters on own initiative or from brief instructions, type statements, reports, studies, including statistical tables etc. using word processing equipment.
4. Arrange appointments for supervisor (and other team members and visitors); Receive visitors, screen telephone calls, respond to requests for routine information; make travel arrangements for staff, as required.
5. Maintain office records, filing and reference systems, Address Lists, Bibliographies, etc.
6. Assists in searching, compiling and maintaining information/material relevant to the programme, for preparation of reports and documents, maintain and update internal databases, as necessary;
7. Take notes at meetings and type draft summary record using computer and word processing equipment, ensuring grammatical accuracy, spelling, format and conformity with procedural instructions;
8. Perform other duties as required.
REQUIRED QUALIFICATIONS
Education:
Essential: Completion of secondary school

Desirable: Secretarial training; training in computer applications

WHO only considers higher educational qualifications obtained from an accredited institution. The list can be accessed through this link: http://www.whed.net/
Skills: 
Skills:
- Very good knowledge of modern office procedures and practices
- Ability to carry out wide variety of administrative tasks
- Ability to draft routine correspondence.

Competencies:
1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Knowing and Managing yourself

Other Skills - IT skills:
Proficiency in the use of modern office software packages such as MS Office (Word, Excel Powerpoint, Outlook, etc) and standard office equipment. Good knowledge of GSM (or other Oracle-based ERP is desirable.
Experience:
Essential: At least 3-4 years' experience in secretarial/clerical related work.

Desirable: Experience in an international organization would be an advantage.
Languages:
Excellent knowledge of written and spoken English
Additional Information:
NOTE:

- In addition to position-specific test, external candidates will be required to qualify mandatory tests in English language and computer skills.

- A written test, using computer, will be held for the short-listed applicants. The performance in written test will decide applicant's eligibility to appear in the interview.

- The written test for shortlisted candidates will tentatively be held during the duration of 25 January to 05 February 2016. Candidates are advised to make themselves available during that week.

- External candidates will be contacted only if under serious consideration;

- This position is subject to local recruitment and will be filled only by a national of India, willing to relocate within commutable distance.

- Other benefits include: 30 days annual leave, child allowance, pension plan and medical insurance.

- Please visit the following websites for detailed information on working with WHO:
http://www.who.int - To learn more about WHO's operations
http://icsc.un.org - Click on: Quick Links > Salary Scales > by date
Annual salary: (Net of tax)
INR 5,32,609/- at single rate


This vacancy notice may be used to fill other similar positions at the same grade level.


A written test and interviews may be used as a form of screening


Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.


WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.


Currently accepting applications

For Apply: Click Here

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