Human Resources Assistant - UNICEF (Apply by: January 21, 2016)

JOB DESCRIPTION

Human Resources Assistant, UNICEF, New Delhi

HUMAN RESOURCES ASSISTANT, GS5, NEW DELHI (TEMPORARY APPOINTMENT)

Temporary Appointment – 364 days

Closing date: 21st January 2016

If you are a passionate and committed professional and want to make a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.

UNICEF, the world’s leading children’s rights organization working for the rights of children, seeks a fixed term appointment for the post of HR Assistant.

PURPOSE OF THE POST:

Under the general supervision and guidance of the Chief Human Resources, the Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations. 

MAJOR DUTIES AND RESPONSIBILITIES 

1. Support in processing of entitlement and benefits

a) In consultation with supervisor, analyse, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.

b) In consultation with supervisor, analyse, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements.

c) Processes entitlements and benefits for local staff in accordance with UNICEF rules and regulations, by ensuring all relevant forms are completed by staff and data is entered into SAP.

d) Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate. 

2. Support in recruitment and placement

a) Drafts vacancy announcements for positions within his/her office for review by supervisor to help attract ideal candidates.

b) Ensures timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements.

c) Analyse, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.

d) Liaises with candidates in the various stages of the recruitment process.

e) Prepares formal acknowledgement, offer and regret letters.

f) Records and maintains recruitment files, ensuring all necessary documentation has been prepared. 

g) Monitors life-cycle of recruitment process to update supervisor as necessary.

3. Support in learning and development

a) In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her country office for the development of learning plans and other targeted training interventions.

b) In consultation with supervisor, researches, analyses, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office. 

c) Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.

d) Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations. 

e) Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary. 

4. Support in organization design and job classification

a) Participates in the review of General Service positions specific JDs, ensuring effective application of International Civil Service Commission methodology.

b) Drafts and edits job descriptions to be submitted for classification for review by supervisor. 

c) Follows up and liaises with Head Quarters and Regional Office over status of requests to ensure timely completion.

d) Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.

e) Prepares documents to be submitted for classification to Regional Office and New York Head Quarters, ensuring completeness of documentation

f) Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

5. Time Attendance

a) Maintains and updates a system which monitors the absence of staff.

QUALIFICATIONS, SKILLS AND COMPETENCIES

a) Education

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

b) Work Experience 

A minimum of 5 years of progressively responsible human resources, administrative or clerical work experience required.

c) Languages 

Fluency in English is required. Knowledge of local language is an asset

d) Competency Profile 

Core Values (Required)

• Commitment 

• Diversity and Inclusion 

• Integrity

Core Competencies (Required)

• Communication [ II ] 

• Working with People [ II ] 

• Drive for Results [ II ]

Functional Competencies (Required)

• Analysing (II)

• Applying technical expertise (III)

• Planning & Organizing (II)

• Following Instructions & Procedures (II)

If you meet the above mentioned requirements, please send the following documents to hrata-unicef@sams.co.in  by 21st January 2016

• A completed and signed Personal History form (P-11) - mandatory

• An updated CV

• A letter of motivation 

The Personal History form (P-11) should be which can be downloaded from http://www.unicef.in/Careers . Completion of all fields is required.

In order to ensure that your application is sorted correctly, please clearly mention the title and location of the post in the subject line of your e-mail/application. Only applications of short listed candidates will be acknowledged. This vacancy is open to Indian Nationals only.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organizations.

UNICEF does not charge a fee at any stage of the recruitment process including application, interview, meeting, traveling, processing, training etc. UNICEF is a non-smoking working environment.