Provide programmatic and administrative support to the
formulation of Programme Strategies:
·
Collect and present background information for the
preparation of effective application of RBM tools;
·
Provide programme and administrative support in the
preparation of programme work plans, budgets, and proposals on programme
implementation arrangements;
·
Assemble briefing materials and prepare PowerPoint and
other presentations for the programme unit;
·
Identify sources, and gather and compile data and
information for the preparation of documents, guidelines, speeches and
position papers.
Provide administrative and
financial support to Programme Management:
·
Support the Programme Team in the implementation of
control mechanisms for development projects through monitoring of budget
preparation and modifications;
·
Create projects in Atlas, prepare required budget
revisions, revise project awards and the project status, and determine
unutilized funds and the operational and financial close of projects;
·
Provide financial support to Programme
Management;
·
Provide guidance to the executing agencies on routine
implementation of projects, tracking use of financial resources;
·
Provide necessary information for the audit of
programmes/projects and support implementation of audit recommendations;
·
Organize, compile and process information from donors,
the Regional Office, and programme team, as inputs to various databases and
documents;
·
Track and report on mobilized resources.
Provide administrative support to Procurement Processes:
·
Prepare procurement plans for the country office and
monitor their implementation;
·
Prepare procurement related reports; research and draft
responses to enquiries for clearance by the Operation Manager;
·
Liaise with Management and Administration Division on
procurement related issues;
·
Implement corporate procurement management policies and
strategies in support of the operations of the RO and CO;
·
Review procurement requests and initiate procurement
procedures for office and project equipment, supplies and services in a
transparent and cost effective manner.
Provide administrative and
logistical support to the General Operations of the Country Office:
·
Support the organization of shipments, customs
clearance arrangements, and prepare documents for UN Women shipments
(received/sent);
·
Perform a Buyer role in Atlas and prepare POs for
travel activities;
·
Manage travel arrangements, including the preparation
of travel authorizations, hotel arrangements, and processing requests for
visas, identity cards and other documents;
·
Provide administrative support to conferences,
workshops, and retreats;
·
Collect information for DSA, travel agencies and other
administrative surveys, provide support to the organization of common
services;
·
Provide necessary administrative support to maintenance
of premises and common services.
Participate in the
facilitation of Knowledge Building and Knowledge Sharing:
·
Support the synthesis of lessons learnt and best
practices related to programme management and procurement;
·
Provide sound contributions to knowledge networks and
communities of practice;
·
Support the organization of training for the office
staff and partners on programme and operations related issues.
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