Administrative Assistant (GS-5) - UNICEF (Apply by: April 18, 2016)

JOB DESCRIPTION
Administrative Assistant (GS-5), New Delhi

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Administrative Assistant, GS-5, New Delhi 
Vacancy No: ICO/HRS/2016/APR/TA/VN01 
Job Level: GS-5
Section / Duty Station: Health / Delhi 
Application Close: 18-April-2016 
Country: India 
Contract Type: Temporary Appointment (364 days)

PURPOSE OF THE POST
The Administrative Assistant will provide the support to the Chief and the professional staff of Health Section, assisting in administrative functions and organizational tasks to ensure efficiency in office management.

MAJOR DUTIES AND RESPONSIBILITIES 

1. Receives screens, logs and routes correspondence, attaches necessary background information and maintains follow-up system. Drafts non-substantive correspondence and ensures follow-up. Clears correspondence for conformity with established procedures and accuracy of statements before being signed by supervisor. 
2. Searches office files and records relating to a variety of topics for information and reference. Selects information and records in specified format, or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
3. Arranges appointments and maintains supervisor’s calendar, receives visitors, screens telephone calls and answers queries with discretion.
4. Arranges meetings, both internal and external, some involving high-ranking officials, and takes minutes and/or notes at meetings.
5. Maintains policy, confidential and general files. Selects and makes pertinent abstracts, and undertakes searches for information. 
6. Makes travel arrangements for the supervisor and performs liaison duties with other units.
7. Classifies and codes material relating to a number of subject matter areas, and maintains general office files or provides guidance to the registry clerk in performing this duty.
8. Perform other relevant tasks as assigned by the supervisor.

QUALIFICATIONS, SKILLS AND COMPETENCIES

Education 
Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization. 

Work Experience
A minimum of 5 years of progressively responsible administrative or clerical work experience is required.

Language Proficiency 
Fluency in English required. Knowledge of the local working language of the duty station is an asset.

If you meet the above mentioned requirements, please send the following documents to aad-unicef@sams.co.in  by 18th April 2016

• A completed and signed Personal History Form (P-11) – mandatory
• An updated CV
• A letter of motivation

The Personal History Form (P-11) can be downloaded from http://www.unicef.in/Careers 
Completion of all fields is required.

In order to ensure that your application is sorted correctly, please clearly mention the title and location of the post in the subject line of your e-mail/application. Only applications of short listed candidates will be acknowledged. This vacancy is open to Indian Nationals only.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

UNICEF does not charge a fee at any stage of the recruitment process including application, interview, meeting, traveling, processing, training etc. UNICEF is a non-smoking working environment.