Program Assistant - IntraHealth International Inc.

INTRAHEALTH INTERNATIONAL, INC.

Capacity Plus Project, Jharkhand

JOB DESCRIPTION

Job Title : Program Assistant

Supervisor : Program Manager

Geographic Location : Ranchi, Jharkhand, India

Salary Band : B

Duration : Short Term Employment (Up to May 31, 2014)

Position Summary

The Program Assistant will provide administrative and general programmatic support to the Project Director and the program team based in Ranchi to help the Capacity Plus HRIS project achieve its purpose. The Program Assistant is expected to model the values of integrity, genuineness, a commitment to excellence and respect. 

Key Responsibilities

The Program Support Officer will work as a part of the USAID-funded CapacityPlus project team in Jharkhand and will carry out the following tasks:

Responsibilities related to Technical Team

• Assist in providing all needed logistical support in organizing meetings, workshops, conferences, and events (venues, supplies, invitations, catering, follow up calls)

• Respond to inquiries about the project work, via correspondence, email or phone

• Assist in drafting letters, dispatching letters and other documents 

• Assist in preparing and updating PowerPoint presentations and other documents

• Maintain organized files and records of technical team activities, both electronic and hard copy

• Maintain the technical sections of the project’s internal web site (SharePoint site)

• Maintain contacts and databases of technical experts, Nutrition Coalition members and associated groups and others as needed by the technical team 

• Work with Knowledge Management sub-team on document dissemination, information fairs, maintaining photo files, and other knowledge management activities 

• Support data quality review and undertake periodic data quality monitoring in selected districts

• Provide other general technical support as needed

Responsibilities related to Operations Team

• Maintain Petty Cash balance and expenditure record 

• Prepare vouchers for Petty Cash transactions

• Support the team in procurement of goods/services by assisting in preparation of summary bid analysis

• Prepare Travel Expenditure reports (TER) for staff

• Make travel bookings, transport arrangements and accommodation arrangements

• Ensure proper Housekeeping

• Manage and keep a track of the office consumables and supplies

• Maintain inventory records for the office

• Work with vendors for obtaining regular services and payment transactions 

• Maintain contacts and databases of vendors and consultants

• Perform other administrative and coordination tasks as needed

• Manage the Front Office as and when required

• Work collaboratively with other members of the operations team

Qualifications and Capacities

Qualifications and Competencies:

• Bachelor’s degree required

• Minimum of two years administrative experience, preferably with the health or development sector 

• Must have excellent computer skills (Microsoft Office, use of Internet)

• Must have excellent written and verbal communication skills in English and Hindi

Capabilities:

• Strong interpersonal and communications skills

• Strong ability to multi-task even under pressure 

• Ability to organize work, set priorities and manage time to get work done within deadlines

• Proven ability to work well with diverse groups and as part of a team 

• Consultative and collaborative approach

Capacities:

• Adaptability and ability to cope with change

• Ability to solve problems 

To apply please send your updated CV to jobsindia@intrahealth.org latest by December 15, 2013 and mention ‘Program Assistant, Ranchi’ in the subject line.

Finance & Administrative Officer - Jhpiego

Finance & Administrative Officer

Based at Bhopal, Jaipur, Lucknow and Patna 

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For almost 40 years and in over 150 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego works with health experts, governments and community leaders to develop strategies that help countries care for themselves by training health care workers, strengthening health systems and improving delivery of care. Jhpiego designs innovative, effective and low-cost health care solutions that are breaking down barriers to high-quality health care for the world’s most vulnerable populations. Jhpiego uses its global presence and technical leadership to develop technology-based innovations and systems for significant global health impact.

In India, Jhpiego works across nineteen states in close collaboration with national and state governments by providing technical assistance in the areas of family planning, maternal, newborn and child health, and pre-service nursing and midwifery education. These projects are funded by USAID, Bill & Melinda Gates Foundation, Norway India Partnership Initiative (NIPI), David & Lucile Packard Foundation, Children Investment Foundation Fund (CIFF), MacArthur Foundation, Department for International Development (DFID) and others.

Jhpiego is hiring for the position of Finance and Administrative Officer based at the state capitals of Bihar, MP, Rajasthan and Uttar Pradesh. The F&A Officer will work with the staff based at the respective state office and India Country Office (ICO) to assist in the implementation of activities and support general office administration functions. The position will report to the Director, Finance and Administration in handling financial transactions including budgeting, tracking financial transactions, payments, bank reconciliations, verifying bills and updating QuickBooks and related activities with administrative oversight by the State Program Manager.

RESPONSIBILITIES:

Finance:

• Manage routine financial operations with particular emphasis on handling accounts payable, preparing and submitting monthly financial reports at the state level. Provide day-to-day financial and administrative support to the State office.

• Examine and process financial documents such as invoices and vouchers and other documents such as purchase orders to ensure the completeness, accuracy, and validity of financial data.

• Accurately allocate codes, track, and timely process vendor and consultant invoices, and staff expense reports for payments.

• Reconcile and monitor travel expense reports and project expenses as per rules of the organizations. 

• Manage State office petty cash as per Jhpiego India Petty Cash Policy. 

• Monitor and reconcile travel expenses and project expenses to individual advances.

• Coordinate with finance staff at ICO to disburse funds from the Jhpiego bank account in accordance with Jhpiego’s Financial Management Guidelines.

• Maintain proper documentation of all financial transactions and filing of accounting documents and maintain accounting records compatible with standard accounting practice of Jhpiego and Donor Guidelines.

• Examine and process financial documents such as invoices and vouchers and other documents such as purchase orders, short term contracts to ensure completeness, accuracy, and validity of financial data.

• Assist with external/ internal audits and financial reviews by the donors.

• Maintain and administer an inventory system of Jhpiego’s office equipment, materials and supplies. 

• Ensure effective performance of a broad range of financial functions having project-wide implications.

Administration:

• Responsible for managing general up-keep of state office including housekeeping, security, AMCs of office equipment, pantry, and office maintenance.

• Develop and maintain vendor database and share with the Supervisor.

• Manage large events and workshops in consultation with the Programs teams.

• Follow Procurement Procedures as per Jhpiego India Procurement Policy.

• Coordinate procurement, clearing of Jhpiego equipment/ shipments through customs, and tax exemptions.

• Maintain office efficiency, plan and implement office systems, layouts, and assist in equipment procurement.

• Provide support to the supervisor and senior management for managing visitors’ itinerary and providing smooth and efficient services. 

• Consult Finance and Administrative teams in India Country Office for smooth management of the state office as per strategic guidelines.

• Assist supervisor in office leasing, lease/ contract renewals and office renovation.

• Assume other duties as assigned by the Supervisor to ensure sound functioning of the Administrative operations at the State office.

Abilities/Skills:

• Demonstrated financial management skills, including book-keeping skills, understanding and maintenance of ledger entries, cash book, account entries and bank reconciliation.

• Knowledge of Indian Taxation Laws especially related to Tax deduction at Source against payments being made through State offices.

• Sound knowledge of allocating costs in a multidonor environment. 

• Ability to supervise and manage F&A Assistants.

• Ability to orient and support newly hired staff at State. 

• Excellent written and oral communication skills both in English and Hindi.

• Good computer skills particularly MS Word, Excel and knowledge of QuickBooks would be preferred. 

• Ability to work within an international program team and communicate regularly with a variety of team members. 

• Cooperative, hardworking, trustworthy, flexible and dependable.

• Ability to take initiative to anticipate and resolve problems.

• Ability to handle a variety of assignments under pressure of deadlines.

• Ability to travel within India as and when required. 

Qualifications and Experience:

• Bachelors/ Masters in Commerce/ Financial Management or equivalent qualification. CA/ ICWA/ MBA (Finance) would be given preference.

• Minimum five years of experience in Finance and Accounts preferably with an international NGO in a multi-donor environment.

• Demonstrated experience of managing Finance & Administrative functions at the State level.

• Experience in operating accounting software, good knowledge of QuickBooks preferred.

Jhpiego offers a highly dynamic and enabling work environment and provides competitive compensation based on experience and background. Interested candidates should submit their application with a covering note clearly stating the position and location to jhpiegoindiahr@jhpiego.net.

Apply by: 11 Dec 2013

Divisional Coordinator, Zinc and ORS Scale up Project - Micronutrient Initiative India

Divisional Coordinator, Zinc and ORS Scale up Project

Micronutrient Initiative India

Location: Any District of, Bihar Identification Position Title: Divisional Coordinator, Zinc and ORS Scale up Project, Bihar Reports to/Position Title: Deputy State Program Manager, Zinc and ORS scale up project, Bihar Location: ANY district of Bihar Works with: District and block Programme Managers Supervises: None   Overall Purpose/Broad Function:             Facilitate, planning , capacity building, service delivery, reporting and monitoring of the Zinc      Scale up project in the divisions Key Duties and Responsibilities:   1.    Undertake situational analysis of all districts in the jurisdiction of division placed. 2.    Ensure and build capacity for long-term, effective supply chain management for Zn/ORS 3.    Ensure effective training and capacity building of all health workers/functionaries and ICDS personnel if included 4.    Ensure flow of high-quality monitoring data on regular basis 5.    Maintain productive relations with partners and govt. in order to ensure prioritization and sustainability of ORS/zinc treatment delivery 6.    Ensure effective review and planning of programme by the Govt. functionaries 7.    Serve as subject matter expert  on diarrhoea and its management, including ORS and Zn 8.    Ensure effective implementation of the communications strategy adopted at the state-level   4.Supervisory Responsibilities:          None Education/Professional Designations/Experience: •            Masters degree ( social work / management/Public health/ health administration/ epidemiology/ statistics) •           3-5 years of work experience of which a minimum of one year at grassroots level work   Language Skills       Spoken and written – Hindi and English   Travel Requirements Undertake extensive travel up to 15 days a month in the field area   Other Specific Skill Requirements: • Knowledge of MS office (Microsoft excel, word and power point etc.) • Liaisoning skills • Ability to work hard and achieve results • Ability to work in team • Full compliance with administrative and financial norms     Desirable qualifying parameters   • Experience of handling the monitoring and survey data • Compile and analyze district information/data on key socio-economic and health indicators using data from different source   The position is contractual, subject to availability of specific donor funds. How to apply? Application with covering letter to be sent to bchatterjee@micronutrient.orgThe application must contain information about current salary drawn and expected. The applications should be in MS Word, and should have subject “Divisional Coordinator- Bihar”. The closing date for receiving applications is 1700hrs on 10th December 2013. Telephonic calls will not be entertained.   Applications without the salary information and subject would be disqualified from screening. Only short-listed candidates will receive an acknowledgment and will be called for personal interactions, to be held in Patna. Successful candidate will be required to join asap. This is a District based position, and the selected candidate will be given consultancy contract for a period of one year with annual renewable based on performance and project duration. The salary is approximately INR 40,000/ month.   MI is a non-smoking work environment.

Lab Technicians (FIND), India

JOB DESCRIPTION

Lab Technicians (FIND), India

1. POSITIONS VACANT:  Lab Technicians (LT); Multiple vacancies, based at different laboratories being strengthened by FIND India.

2. ORGANIZATION BACKGROUND:

The Foundation for Innovative New Diagnostics (FIND), is a respected, not-for-profit foundation, recognized by the Swiss government as an “other international organization.” 

Headquartered in Geneva and represented in India through a Liaison Office at Delhi, FIND facilitates the development and implementation of diagnostic tools for poverty-ridden diseases. The foundation is presently engaged in the development of new diagnostic techniques for TB, Malaria and Sleeping Sickness (HAT), across the world and specifically for MDR-TB, in India.

FIND has progressed diagnostic approaches that have been proven in principle and transformed them into effective products for identifying TB in partnership with academia, public and private research institutes and industry.

FIND recently received a grant from The Global Fund (TGF) Round 9 as a sub-recipient of the Central Tuberculosis Division (CTD), for strengthening selected laboratories engaged in the detection of MDR-TB in India, with Human Resources and their Payroll Management. A total of 43 laboratories spread over 26 States/ Union Territories are to be strengthened in a phased manner as per the schedule agreed with TGF andCTD, comprising 27 laboratories in Year 1, 12 laboratories in Year 2 and 4 laboratories in Year 3.

For more information about FIND, please visit, http://www.finddiagnostics.org.

3. JOB DESCRIPTION/ RESPONSIBILITIES:

The LT will report administratively, on a day-to-day basis to the Director and Head of the concerned TB Laband shall functionally be under the direct supervision of the TB Lab-in-Charge.

The LT will primarily assist the Lab- in-Charge in the implementation of WHO approved newer TB diagnostics, including diagnosis of drug resistance.

Key Responsibilities:

(1) Performance of LPA and LC tests on patient specimens at the lab, in a timely manner;

(2) Managing clinical and laboratory aspects of the lab and ensuring collection, recording and reporting of clean, quality, data;

(3) Acquiring expertise in approved newer diagnostics tests such as LPA, LC and RS;

(4) Implementing the Standard Operating Procedures (SOP) for TB laboratories, including SOPs for specific aspects of LPA, LC and RS and specifications for equipment, infection control, etc, to ensure Good Laboratory Practices (GLP);

(5) Providing support to the Lab-in-Charge for all laboratory operations including regular MIS functioning, maintenance of all lab equipments, logistics of various lab consumables, etc.;

(6) Conducting day to day lab activities connected with the newer TB diagnostics, ensuring quality control;

(7) Assisting the lab in-charge in providing monthly / quarterly and annual reports in the prescribed formats;

(8) Urgently reporting all adverse events in laboratory functioning to the Lab in-Charge and FIND IndiaTechnical Team;

(9) Liaising and facilitating the FIND India Technical Team on all technical matters relating to laboratory functioning, in consultation with the Lab-in-Charge;

(10) Undertaking any other job assigned by state authorities and the FIND India technical team, as per project need.

 4. QUALIFICATIONS, SKILLS AND EXPERIENCE: 

 
Qualifications:

Applicant must meet the following qualification requirements:

(1) Bachelor Degree in Science with a specialization in Microbiology/ Biotechnology or higher qualification; OR

(2) Diploma in Medical Lab Technology.

Experience:

(1) Applicants with Diploma in Medical Lab Technology must possess a minimum of three years work experience in TB Culture and DST or Rapid TB diagnostics;

(2) Candidates with experience in Rapid TB diagnostics shall be given preference.

Skills and Attitude:

(1) Good oral and written communication skills;

(2) Strong team orientation;

(3) Ability to work independently, with minimum handholding and supervision;

(4) Energetic, resilient and passionate;

(5) Professional, mature and confident.

5. COMPENSATION OFFERED:

Gross compensation budgeted for the position on a cost to organization (CTO) basis is Rs.1.80 lacs per annum. Please note that gross compensation is fully taxable.

(Note: Candidates shall be working on the payroll of SAMS, a leading HR Agency for the health and development sectors in India).

6. NATURE OF APPOINTMENT:

The selected candidate shall be initially offered a one year consultancy contract, renewable annually, based on satisfactory performance.

7. LOCATION:

Vacancies for LTs exist at multiple locations, details of which are available at http://sams.co.in/Location-Details-FIND-LT.htm

8. REFERENCE:    

LT-FIND

9. CONTACT INFORMATION:
 

Senior Consultant

Strategic Alliance Management Services P Ltd.

B 372 New Friends Colony
New Delhi 110 025
Email: lt-find@sams.co.in
 

10. LAST DATE FOR APPLICATIONS:

Eligible candidates interested in this position are requested to courier or email their applications to the above address or email id before January 31, 2013. Applicants are urged to fill the ‘online’ application form provided at http://www.sams.co.in/forms/onlineapplicationfind.htm. Candidates who are unable to fill the ‘online’ form may alternately download the standard form available at http://sams.co.in/JAF-FIND-LabStaff.doc  and mail it to the email id mentioned above, on completion.

Submission of Application by: Online Application Form

Submission of Application by: Standard Offline Application Form

Technical Officers, Foundation for Innovative New Diagnostics (FIND), India

JOB DESCRIPTION

Technical Officers (FIND), India

1. POSITIONS VACANT:  Technical Officers (TO); Multiple vacancies, based at different laboratories being strengthened by FIND India.

2. ORGANIZATION BACKGROUND:

The Foundation for Innovative New Diagnostics (FIND), is a respected, not-for-profit foundation, recognized by the Swiss government as an “other international organization.”  

Headquartered in Geneva and represented in India through a Liaison Office at Delhi, FIND facilitates the development and implementation of diagnostic tools for poverty-ridden diseases. The foundation is presently engaged in the development of new diagnostic techniques for TB, Malaria and Sleeping Sickness (HAT), across the world and specifically for MDR-TB, in India.

FIND has progressed diagnostic approaches that have been proven in principle and transformed them into effective products for identifying TB in partnership with academia, public and private research institutes and industry.

FIND recently received a grant from The Global Fund (TGF) Round 9 as a sub-recipient of the Central Tuberculosis Division (CTD), for strengthening selected laboratories engaged in the detection of MDR-TB in India, with Human Resources and their Payroll Management. A total of 43 laboratories spread over 26 States/ Union Territories are to be strengthened in a phased manner as per the schedule agreed with TGF andCTD, comprising 27 laboratories in Year 1, 12 laboratories in Year 2 and 4 laboratories in Year 3.

For more information about FIND, please visit, http://www.finddiagnostics.org.

3. JOB DESCRIPTION/ RESPONSIBILITIES:

The TO will report administratively, on a day-to-day basis to the Director and Head of the concerned TB Laband shall functionally be under the direct supervision of FIND India’s Technical Team, as well as the TB Lab-in-Charge.

The TO will assist the Technical Team and the Microbiologist in-Charge of rapid diagnostics with the implementation of WHO approved newer TB diagnostics, including the diagnosis of drug resistance. S/he will coordinate with the Director and Head of RNTCP TB Laboratory for Culture & Drug Susceptibility Testing(C& DST), concerned national reference laboratories and FIND India’s technical and administrative staff, to ensure the smooth implementation of Rapid TB Diagnostics at the designated TB Lab.

Key Responsibilities:
 

(1) Providing technical support to assist the C& DST lab in expansion of the full range of newer TB diagnostic activities for rapid diagnosis of TB including drug resistant TB;

(2) Testing of patient specimens on LPA and LC at the lab in a timely manner;

(3) Managing clinical and laboratory aspects of the lab and ensuring collection, recording and reporting of clean, quality data;

(4) Supporting the Director and Head of TB Laboratory in planning and scaling up of quality assured LineProbe Assay (LPA) and Liquid Culture (LC) with Rapid Speciation (RS) using lateral flow immune chromatographic assay for MDR-TB diagnosis;

(5) Acquiring expertise in approved newer diagnostics tests such as LPA, LC and RS;

(6) Implementing the Standard Operating Procedures (SOP) for TB laboratories, including SOPs for specific aspects of LPA, LC and RS and specifications for equipment, infection control, etc, to ensure Good Laboratory Practices (GLP);

(7) Ensuring proficiency in the identified newer TB diagnostics at the allotted site before they are applied for patient care under RNTCP. Also maintenance of ongoing proficiency in these diagnostics, ensuring accuracy of results being communicated to the TB patient;

(8) Providing support to the Lab-in-Charge for all laboratory operations including regular MIS functioning, maintenance of all lab equipments, logistics of various lab consumables, etc.;

(9) Supervising and supporting the lab technicians at the lab, in day-to-day activities connected with newer TB diagnostics, ensuring quality control;

(10) Assisting the Lab in-Charge in providing monthly / quarterly and annual reports in the prescribed formats on activities, achievements, challenges and recommendations;

(11) Urgently reporting all adverse events in laboratory functioning to the Lab in-Charge and FIND IndiaTechnical Team;

(12) Liaising and facilitating with the FIND India technical team on all technical matters relating to laboratory functioning in consultation with the Lab-in-Charge;

(13) Undertaking any other job assigned by state authorities and the FIND India technical team, as per project need.

4. QUALIFICATION, SKILLS AND EXPERIENCE:     

Qualification:

Masters in Science with a specialization in Microbiology/ Medical Microbiology/ Applied Microbiology/ Clinical Microbiology/ Biotechnology/ Medical Biotechnology, or higher qualification.

Experience:

Candidates with experience in Rapid TB Diagnostics or Molecular Techniques shall be given preference.
 

Skills and Attitude:

(1) Good oral and written communication skills;

(2) Strong team orientation;

(3) Ability to work independently, with minimum handholding and supervision;

(4) Energetic, resilient and passionate;
(5) Professional, mature and confident.
 

5. COMPENSATION OFFERED:

Gross compensation budgeted for the position on a cost to organization (CTO) basis is Rs.3 lacs per annum. Please note that gross compensation is fully taxable.

(Note: Candidates shall be working on the payroll of SAMS, a leading HR Agency for the health and development sectors in India).

6. NATURE OF APPOINTMENT:

The selected candidate shall be initially offered a one year consultancy contract, renewable annually, based on satisfactory performance.

7. LOCATION:

Vacancies for TOs exist at multiple locations, details of which are available at http://sams.co.in/Location-Details-FIND-TO.htm

8. REFERENCE:    

TO-FIND

9. CONTACT INFORMATION:     

Senior Consultant

Strategic Alliance Management Services P Ltd.

B 372 New Friends Colony
New Delhi 110 025

Phone No.: 011-4290-9936; 011-4290-9937 
Email: to-find@sams.co.in

10. LAST DATE FOR APPLICATIONS:

Eligible candidates interested in this position are requested to courier or email their applications to the above address or email id before January 31, 2013. Applicants are urged to fill the ‘online’ application form provided at http://www.sams.co.in/forms/onlineapplicationfind.htm . Candidates who are unable to fill the ‘online’ form may alternately download the standard form available at http://sams.co.in/JAF-FIND-LabStaff.doc  and mail it to the email id mentioned above, on completion.

Submission of Application by: Online Application Form

Submission of Application by: Standard Offline Application Form