Administrative Associate - Language and Learning Foundation (Apply by: May 30, 2016)

JOB DESCRIPTION
Administrative Associate, Language and Learning Foundation
New Delhi

1. POSITION VACANT: Administrative Associate, Language and Learning Foundation, New Delhi

2. ORGANIZATION BACKGROUND:

Language and Learning Foundation (LLF) is a New Delhi based non-profit organization with the vision of enhancing equitable student learning, especially language and literacy development, through professional development of teachers and teacher educators and building/sharing knowledge. Their critical work domains include professional development, project implementation, knowledge building and dissemination.

For more information about the organization, please visit www.languageandlearningfoundation.org

3. JOB DESCRIPTION/ RESPONSIBILITIES:

Reporting to the Admin and Accounts Officer, the Administrative Associate shall be responsible for provision of comprehensive administrative and logistics across the organisation.

Key Responsibilities:

(A) Supporting Office Management (40%)
(1) Coordinating with vendors for negotiating price, quality, and delivery in conformity with requirements;
(2) Managing office records (files and registers) and providing necessary secretarial support;
(3) Developing and instituting efficient filing and retrieval systems;
(4) Receiving and dispatching official courier, mail and material;
(5) Handling bank matters like updating passbook, cheque deposit etc.; 
(6) Ensuring front office management (if required).

(B) Supporting Logistics Management (40%)
(1) Arranging and managing the travel and hotel bookings for periodic travel and meetings by the LLFteam;
(2) Ensuring the execution of cost effective hotel and travel contracts (car, train and flight bookings), negotiating the best service and rates for LLF; 
(3) Making meeting arrangements including booking venue, ordering stationary and ensuring food arrangements;
(4) Conducting market surveys and collecting quotations;
(5) Coordinating with program team for facilitating logistics and related requirements.

(C) Supporting HR Management (20%)
(1) Maintaining records and files.

4. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:        

Qualifications: 
Applicants must possess a Bachelor’s degree in any discipline. Applicants with Post Graduation in Business Administration, any specialization, shall be preferred.

Experience:
(1) Applicants must have a minimum of two years of relevant experience in providing administrative support;
(2) Strong written and verbal communication skills;
(3) Knowledge of Microsoft Office.

Skills and Competencies:
(1) Good knowledge of data entry, filing and record maintenance;
(2) Effective influencing skills;
(3) Ability to work effectively in teams
(4) Language competency in English and Hindi.

5. COMPENSATION OFFERED:

The offered compensation for this position is attractive and competitive to market rates. Offers shall be commensurate with the qualifications, experience and salary history, of the selected candidate.

6. NATURE OF APPOINTMENT:

This is a full time position with LLF. The successful candidate shall initially be issued a one-year contract, extendable up to two years based on performance.

7. LOCATION: New Delhi

8. REFERENCE: AA-LLF

9. CONTACT INFORMATION:

Senior Consultant
Strategic Alliance Management Services P Ltd.
1/1B, Choudhary Hetram House, Bharat Nagar 
New Friends Colony, New Delhi 110 025
Phones: 011-2684-2162; 011-4165-3612; 011-4101-1564 and 011-4101-1565
Email: aa-llf@sams.co.in

10. APPLICATION PROCESS:

Eligible candidates interested in this position are requested to apply with a cover letter that highlights their motivation to apply and suitability for the position, their updated resume and three references, to the above email id, by or before May 30, 2016.