Program Assistant - IntraHealth International Inc.

INTRAHEALTH INTERNATIONAL, INC.

Capacity Plus Project, Jharkhand

JOB DESCRIPTION

Job Title : Program Assistant

Supervisor : Program Manager

Geographic Location : Ranchi, Jharkhand, India

Salary Band : B

Duration : Short Term Employment (Up to May 31, 2014)

Position Summary

The Program Assistant will provide administrative and general programmatic support to the Project Director and the program team based in Ranchi to help the Capacity Plus HRIS project achieve its purpose. The Program Assistant is expected to model the values of integrity, genuineness, a commitment to excellence and respect. 

Key Responsibilities

The Program Support Officer will work as a part of the USAID-funded CapacityPlus project team in Jharkhand and will carry out the following tasks:

Responsibilities related to Technical Team

• Assist in providing all needed logistical support in organizing meetings, workshops, conferences, and events (venues, supplies, invitations, catering, follow up calls)

• Respond to inquiries about the project work, via correspondence, email or phone

• Assist in drafting letters, dispatching letters and other documents 

• Assist in preparing and updating PowerPoint presentations and other documents

• Maintain organized files and records of technical team activities, both electronic and hard copy

• Maintain the technical sections of the project’s internal web site (SharePoint site)

• Maintain contacts and databases of technical experts, Nutrition Coalition members and associated groups and others as needed by the technical team 

• Work with Knowledge Management sub-team on document dissemination, information fairs, maintaining photo files, and other knowledge management activities 

• Support data quality review and undertake periodic data quality monitoring in selected districts

• Provide other general technical support as needed

Responsibilities related to Operations Team

• Maintain Petty Cash balance and expenditure record 

• Prepare vouchers for Petty Cash transactions

• Support the team in procurement of goods/services by assisting in preparation of summary bid analysis

• Prepare Travel Expenditure reports (TER) for staff

• Make travel bookings, transport arrangements and accommodation arrangements

• Ensure proper Housekeeping

• Manage and keep a track of the office consumables and supplies

• Maintain inventory records for the office

• Work with vendors for obtaining regular services and payment transactions 

• Maintain contacts and databases of vendors and consultants

• Perform other administrative and coordination tasks as needed

• Manage the Front Office as and when required

• Work collaboratively with other members of the operations team

Qualifications and Capacities

Qualifications and Competencies:

• Bachelor’s degree required

• Minimum of two years administrative experience, preferably with the health or development sector 

• Must have excellent computer skills (Microsoft Office, use of Internet)

• Must have excellent written and verbal communication skills in English and Hindi

Capabilities:

• Strong interpersonal and communications skills

• Strong ability to multi-task even under pressure 

• Ability to organize work, set priorities and manage time to get work done within deadlines

• Proven ability to work well with diverse groups and as part of a team 

• Consultative and collaborative approach

Capacities:

• Adaptability and ability to cope with change

• Ability to solve problems 

To apply please send your updated CV to jobsindia@intrahealth.org latest by December 15, 2013 and mention ‘Program Assistant, Ranchi’ in the subject line.