Monday, April 11, 2016

Budget & Finance Associate - World Health Organization (Apply by: April 22, 2016)

Vacancy Notice No: SE/RO/GS/2016/FT15

Title: Budget & Finance Associate

Grade: G6

Contract type: Fixed-term Appointment

Duration of contract:  Two years
 
Date: 30 March 2016

Application Deadline: 22 April 2016
(12 day(s) until closing deadline)
Currently accepting applications

Duty Station:  New Delhi, India
 
Organization unit: SEARO Regional Office for the South East Asia (SE/RGO) /
SE/DAF Director - Administration & Finance (SE/DAF)
SE/BFO Budget & Finance

OBJECTIVES OF THE PROGRAMME :
To provide accounting policy guidance and income/ awards and budgetary management and support across the SEA Region. Ensure effective financial controls exist and are properly managed. Ensure income is managed appropriately for all sources of funding and advice budget centres on all aspects of income and awards management. Monitor the general ledger and sub ledgers and take action where necessary to correct errors. Coordinate the monthly and annual financial closure processes at country and regional level.

Description of duties:
Under the overall guidance of the Budget and Finance Officer and direct supervision of National Professional Officer (Budget), the incumbent performs following tasks:

1.Review donor agreements and amendments to ensure compliance with the financial rules and regulations, standard operating procedures and guidelines ensuring full cost recovery principle.

2.Review and process Award amendment Requests (AMRs), Award Activation Requests (AARs) and Award Distribution Requests (ADRs), co-ordinate with technical units and HQ; do an analysis of award distributions in GSM within budget ceilings.

3.Fund the work plans; reconcile award distribution, budget and work plan funding; advise award managers and staff on budgetary issues;

4.Follow-up on receivables, undistributed funds and expiring awards. Carry out tasks related to monthly, annual, biennial closures.

5.Initiate any follow up relating to implementation of voluntary funded projects and co-ordinate with award managers, including closure of awards, financial reports due to donors and processing of refunds.

6.Assist in the preparation of briefing materials for WR's meeting, Regional Committee meeting, PBAC, WHA and other meetings.

7.Recording of In-Kind and In-service contributions in line with Standard Operating Procedure (SoP) and ensuring adequate supporting documentation and audit trail for recording expenditure against these awards

8.Managing HR plan of assigned budget centres and reporting thereon.


9.Draft comments/correspondence related to the incumbents area of work.

10.Replace other Assistants in Budget during their absence. Perform any other tasks assigned by the supervisor(s).

REQUIRED QUALIFICATIONS
Education:
Essential:Completion of Secondary School education with specialization in budgeting and accounting.

Desirable: Diploma / certificate of specialization in finance and accounting an advantage. Training in computer applications including excel.

WHO only considers higher educational qualifications obtained from an accredited institution. The list can be accessed through this link: http://www.whed.net/
Skills: 
A. Good knowledge and understanding of WHO Financial Rules and Regulations. eManual Provisions, WHO's automated accounting system (GSM) and accounting principles.

B. Knowledge of Excel spreadsheets and application of advance excel skills as applied to data generated from the GSM for conversion into user friendly reports.

C. Ability to draft standard correspondence.

Competencies:
1.Team Work
2. Communication
3. Respecting and promoting individual and cultural differences
4. Producing Results
5. Knowing and Managing Yourself

Other skills
--Proficiency in the use of modern office software packages such as MS Office (Word,
- Excel, PowerPoint, Outlook etc.) and standard office equipment. Good working knowledge of GSM (or other Oracle-based ERP systems) is desirable. 
Experience:
Essential:At least 6 years' experience in the areas of budget or financial accounting.

Desirable:Experience in a UN Organization or International Organization is an asset. 
Languages:
Excellent knowledge of written and spoken English.
Additional Information:
In addition to position-specific test, external candidates will be required to qualify mandatory tests in English language and computer skills.

A written test, using computer, will be held for the short-listed applicants. The performance in written test will decide applicant's eligibility to appear in the interview.

The written test for shortlisted candidates will tentatively be held during the period 9 May to 27 May 2016. Candidates are advised to make themselves available during that period.

External candidates will be contacted only if under serious consideration;

This position is subject to local recruitment and will be filled only by a national of India, willing to relocate within commutable distance.

Other benefits include: 30 days annual leave, child allowance, pension plan and medical insurance

Please visit the following websites for detailed information on working with WHO:
http://www.who.int - To learn more about WHO's operations
http://icsc.un.org - Click on: Quick Links > Salary Scales > by date 
Annual salary: (Net of tax)
INR 9,07,422/- at single rate

For Apply: Click Here

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