Saturday, April 9, 2016

Executive Assistant (Budget & Finance) - World Health Organization (Apply by: April 20, 2016)

Vacancy Notice No: SE/RO/GS/2016/FT12

Title: Executive Assistant (Budget & Finance)

Grade: G5

Contract type: Fixed-term Appointment

Duration of contract:  Two years
 
Date: 30 March 2016

Application Deadline: 20 April 2016
(
11 day(s) until closing deadline)
Currently accepting applications

Duty Station:  New Delhi, India
 
Organization unit: SEARO Regional Office for the South East Asia (SE/RGO) /
SE/DAF Director - Administration & Finance (SE/DAF)
Budget and Finance

OBJECTIVES OF THE PROGRAMME :
To provide accounting policy guidance and income/ awards and budgetary management and support across the SEA Region. Ensure effective financial controls exist and are properly managed. Ensure income is managed appropriately for all sources of funding and advice budget centres on all aspects of income and awards management. Monitor the general ledger and sub ledgers and take action where necessary to correct errors. Coordinate the monthly and annual financial closure processes at country and regional level.

Description of duties:
Under the overall guidance of the Budget and Finance Officer and direct supervision of National Professional Officer (Budget), the incumbent performs a variety of moderately specialized tasks to support budgetary functions, more specifically related to award management, HR Plan management and financial management Reporting such as:

a) Review and maintain information in the data base on GSM HR work plans, analyse the financial impact of programme changes on the HR plan; Prepare related expenditure batches. Assist with calculation of standard costs.
b) Assist in preparation of various financial management reports on the basis of complex raw GSM data to extract meaningful information, assist in preparation of complex graphs and charts for various statutory and other meetings.
c) Raise funding requests and Award Budget for HR positions to ensure that HR positions are duly funded to avoid Oracle Labor Distribution (OLD) errors. Review and update task and award mapping in GSM, resolve discrepancies pointed out by ACT/HQ during the monthly payroll OLD run.
d) Advise status of funds availability for contract extension, position establishment and identify savings/shortfall.
e) Carry out budget analysis to establish savings/shortfalls under HR positions.
f) Carry out various tasks related to award management like award distribution, work plan funding, award budget, review of Award Activation Request (AAR)/Award Distribution Request (ADR)/Award Amendment Request (AMR), reconciliation of awards, fund check issues in GSM.
g) Communicate with Technical Units, WHO Country Offices (WCOs) and other support units on specific issues on a continuous basis.
h) Perform other duties as may be assigned by supervisor.
REQUIRED QUALIFICATIONS
Education:
* Essential
Completion of Secondary School education.

Desirable
Training in computer applications with advanced proficiency in MS Office (Excel, Word, Access, Power Point etc.) Diploma / certificate of specialization in finance and accounting and computer applications.

WHO only considers higher educational qualifications obtained from an accredited institution. The list can be accessed through this link: http://www.whed.net/
Skills: 
A. General knowledge and understanding about WHO Financial Rules and Regulations. Manual Provisions, WHO's automated accounting system (GSM) and accounting principles.

B. Advanced knowledge of Excel spreadsheets and application of advance excel skills as applied to data generated from the GSM for conversion into user friendly reports. Skills to operate commonly used software applications like Word, PowerPoint, Access etc. with ease.

C. Ability to draft standard correspondence.

Competencies:
1. Team Work
2. Communication
3. Respecting and promoting individual and cultural differences
4. Producing Results
Experience:
Essential
At least 5 years experience in budget or finance related work in UN or a large comparable organization.

Desirable
Experience in a UN Organization or International Organization is an asset. Proficiency in Microsoft Excel as well as familiarity with Enterprise Resource Planning (ERP) systems, such as GSM.
Languages:
Excellent knowledge of spoken and written English.
Additional Information:
NOTE:

-In addition to position-specific test, external candidates will be required to qualify mandatory tests in English language and computer skills.

-A written test, using computer, will be held for the short-listed applicants. The performance in written test will decide applicant's eligibility to appear in the interview.

-The written test for shortlisted candidates will tentatively be held during the period 2 May to 20 May 2016. Candidates are advised to make themselves available during that period.

-External candidates will be contacted only if under serious consideration;

-This position is subject to local recruitment and will be filled only by a national of India, willing to relocate within commutable distance.

-Other benefits include: 30 days annual leave, child allowance, pension plan and medical insurance

-Please visit the following websites for detailed information on working with WHO:
http://www.who.int - To learn more about WHO's operations
http://icsc.un.org - Click on: Quick Links > Salary Scales > by date 
Annual salary: (Net of tax)
INR 6,87,516/- at single rate

For Apply: Click Here

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