Director (Finance and Administration) - Population Foundation of India (Apply by: April 26, 2016)

1. POSITION VACANT: Director - Finance and Administration (DFA), PFI, New Delhi

2. BACKGROUND:

Population Foundation of India (PFI) is a respected Indian non-profit at the forefront of policy advocacy and research on population issues in the country. PFI was established in 1970 by a group of socially committed industrialists, led by Mr. J R D Tata and Dr. Bharat Ram.

Initially focused on promoting family planning to usher in the small family norm, PFI today works on a wider canvas that includes population stabilisation and sustainable development, with a gender-sensitive and rights-based approach.

PFI partners with the Indian government, collaborating with central, state and local government institutions for the formulation of gender sensitive population, health and development policies and their implementation.

Working with NGOs, PFI reaches out to the underserved and the unserved areas of the country, with a special focus on the eight Empowered Action Group (EAG) states of Bihar, Jharkhand, Madhya Pradesh, Chhattisgarh, Rajasthan, Odisha, Uttar Pradesh and Uttarakhand.

PFI brings together professionals from the government, civil society, academia and the media and across sectors to discuss and debate issues related to family planning, maternal health, gender-based violence, community monitoring and urban health.

PFI has its headquarters in New Delhi and offices in Lucknow and Patna. PFI has a staff of over 60 professionals.

For more information about the organization, please visit www.populationfoundation.in

3. JOB DESCRIPTION/ RESPONSIBILITIES:

Reporting to the Executive Director and a part of top management, the Director- Finance and Administration (DFA) will provide strategic, financial management and leadership to the organization, ensuring appropriate systems, procedures and controls are in place, to support the continued growth of the country programme.

S/he shall manage three direct reportees and have functional responsibilities on financial matters for all programme and projects. S/he shall also be responsible for managing the organization’s annual budget of around Rs. 30 crores and annual investments of about Rs. 35 crores.

Key Job Responsibilities

A. Treasury
(1) Coordinate and maintain a cash flow management and forecasting system whereby adequate funds are made available for programme needs;
(2) Manage investments, debtors, creditors and advances/ reimbursements from donors and their accurate recording and reconciliation;
(3) Ensure that all statutory requirements are met on time, e.g. TDS, VAT, PF, Service Tax, etc., in addition to filing of required Returns (TDS, EPF, Income tax, Service Tax, etc.)

B. Budgeting
(1) Ensure timely preparation of annual operational and capital budgets, as the basic guiding tool for the optimal use of PFI’s resources to achieve the organization’s objectives;
(2) Monitor expenditure trends and provide timely advice on potential over/ under spends to programme managers and senior managers, for enabling adjustments to their plans, if required;
(3) Monitor programme support costs and ensure they are in line with agreed budget plans, to ensure that resources are used efficiently and effectively;
(4) Maximize resources and funding to ensure that optimal value for money is attained for the organization.

C. Financial Management and Reporting
(1) Ensure accurate and timely preparation of the organization’s financial management accounts;
(2) Prepare donor financial reports in line with donor reporting requirements and standards;
(3) Coordinate the financial audit, preparation of statutory accounts and annual reports for senior management and PFI’s Board.

D. Information Systems and Internal Controls
(1) Ensure organizational internal controls and systems are maintained and adhered to;
(2) Ensure any changes in legislation or organizational structure are reflected immediately in the internal controls and systems.

E. Administration, Legal & IT
(1) Oversee general administration and manage a large team engaged in administration and facility management services;
(2) Oversee renting of the premises and ensure legal compliances;
(3) Ensure robust procurement guidelines, conforming to good practice and donor requirements; 
(4) Ensure procurement processes maximize ‘Value for Money’ for the organization; 
(5) Provide/ arrange for appropriate legal counsel, as and when required;
(6) Liaise with the appointed counsel on all legal matters pertaining to external vendors, Government departments, staff, partners, donors, etc.;
(7) Oversee the IT related services.

F. Secretary and Treasurer of PFI’s Governing Board
(1) Convene meetings and record proceedings of the Governing Board and other Board Committees ofPFI, with prior approval from the ED;
(2) Attend Governing Board and Board Committee meetings, including being the lead staff on the Audit/ Finance Committee; Make presentations to the Board as and when required;
(3) Coordinate follow up action with senior managers on Board recommendations/ suggestions, especially on financial, legal and administrative matters;
(4) Assist in preparing the Annual Report of PFI’s activities;
(5) Ensure that provisions of the Memorandum of Association, Rules and Regulations and By-laws of PFI,are observed and complied with.

G. People Management
(1) Lead and manage members of the Finance and Administration teams, to build their capacity and strengthen competency and professional development;
(2) Provide technical financial/ administration/ procurement training where necessary;
(3) Conduct regular staff performance appraisals, monitor progress and objective-setting.

4. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES: 

Qualification:
Applicants should be Chartered Accountant/ Post- Graduate in Economics, Commerce or Finance.

Experience:
(1) 15-20 years of relevant experience, including five years of experience at the senior management level, in the Non-government or Corporate Sector; 
(2) Experience of working or interacting with International Agencies in the Development Sector.

Skills and Competencies: 
(1) Proficiency in Accounting and Auditing and technical knowledge of Financial Management of a medium to large, public sector /non-government organization;
(2) Strong leadership and administrative skills;
(3) Coaching and mentoring skills;
(4) Excellent written and verbal communication skills;
(5) Good presentation skills;
(6) Interpersonal skills in team-building, motivation and influencing for betterment;
(7) Solution-focused and output-oriented approach to work;
(8) High on values, integrity and respect for others.

5. COMPENSATION OFFERED:

Gross compensation for the position is attractive. The offer made to the selected candidate shall be commensurate with qualifications, experience and salary history.

6. LOCATION:

New Delhi

7. REFERENCE: DFA-PFI

8. CONTACT INFORMATION:

Senior Consultant
Strategic Alliance Management Services P Ltd.
1/1B, Choudhary Hetram House
Bharat Nagar, New Friends Colony
New Delhi 110 025
Email: dfa-pfi@sams.co.in 
Website: http://www.sams.co.in 

9. LAST DATE FOR APPLICATIONS:

Eligible candidates interested in the position are requested to apply to dfa-pfi@sams.co.in with a cover letter, discussing their interest in and suitability for the position, along with an updated resume, giving details of three references, current cost to organization and expected compensation, by or before, April 26, 2016.

For further details, please visit www.sams.co.in