Accounts Officer - Family Planning Association of India

Accounts Officer

Family Planning Association of India (FPA India)

Location: Mumbai

Qualification: B. Com.

Experience & Skills: 

• 4-5 years experience in the NGO sector will be preferred. 
• Computer skills in MS Office, Word, Excel, Tally. ERP9 version & Internet 

Key core competencies required:

• Should be well versed with working in Tally 
• Able to travel within Mumbai and outstation 
• Planning and timely delivery of work as planned 
• Plans and organizes work to meet individual, team and departmental objectives

Reporting to: Director Finance & Accounts

Senior/Manager, HR and Administration - Samarthan

Samarthan – Center for Development Support

Samarthan-Centre for Development Support is a strategic support organization to promote participatory governance in MP and Chattisgarh states. We strengthen civil society organisations, Panchayats and Urban Local Bodies to enhance rights of the poor and amplify voices of the underprivileged. We also promote and encourage involvement of local communities in planning, execution and monitoring of development projects. Samarthan has a well established training center in Bhopal. Visit our website www.samarthan.org. for details.

Position - Senior/Manager, HR and Administration

Skills and competence in HR

• Good understanding of development sector
• Specific competencies in :
o Recruitment processes, 
o Staff Benefits and Records Maintenance,
o Salary packages, review, etc
o Skills and competency mapping of staff and chalk out career development,
o Appraisal system and performance management,
o Capacity building needs assessment,
o Supporting the Programme Management Unit, Admin and Management areas of the organisation,

Finance & Administration Assistant - UNDP

UNITED NATIONS DEVELOPMENT PROGRAMME
VACANCY ANNOUNCEMENT NO. UNDP/SC/2014/014

Date of Issue: 12 February 2014
Closing Date: 24 February 2014

Post Title : Finance & Administration Assistant

Organization : United Nations Development Programme 

Duty Station : New Delhi, India

Duration : One Year initially

Type of Contract : Service Contract 

Service Band : SB 3/Peg 1


Remuneration package starts at INR.55975 per month (taxable) and follows a progressive scale depending on the candidate’s relevant experience as specified in UNDP’s service contract guidelines. UNDP also offers additional benefits which include medical insurance coverage and limited pension reimbursement for contract holder and encourages work life balance.

Administrative & Human Resources Assistant - International Justice Mission (IJM)

Administrative & Human Resources Assistant, Delhi, India

The Need
International Justice Mission (IJM) is seeking an Administrative and Human Resource Assistant who works closely with the Director of Administration to ensure smooth and efficient functioning of the office. This position supports the administrative and human resource aspects of the field office and is based in Delhi. This position reports to the Director of Administration.

Responsibilities
• Assist the Director of Administration with recruitment by advertising open positions and screening and interviewing potential candidates;
• Maintain recruiting files and work with the Director of Administration on the hiring process and documentation;
• Review staff monthly timesheets;
• Make travel arrangements for staff trips outside Delhi (except Field Office Director), including airfare and hotel accommodations, following IJM’s procurement policy;
• Work with Director of Administration to organize and coordinate IJM meetings, conferences and staff retreats;
• Coordinate and schedule transportation for the office, including use of IJM vehicles or hiring a driver and/or third party vehicle;
• Organize and coordinate office visits for IJM headquarters staff and donors, including trip agenda and hotel accommodations;
• Ensure operation and maintenance of office equipment, establishing and maintaining vendor relations to further this end;
• Organize and replenish office stationary and supplies, establishing and maintaining vendor relations to further this end;
• Answer incoming phone calls in a professional and courteous manner and ensure front desk decorum is maintained.
• Maintain calendar of special events, including holidays, staff birthdays and anniversary dates;
Participate in any casework related activity as and when needed.
• Carry out additional assignments at the supervisor’s request.

Finance Officer - Islamic Relief Worldwide Projects-OFFER

Finance Officer
Ref: FO/DEL/01-14

Location: New Delhi

The post holder has day-to-day responsibility to ensure ensures that all Finance systems are in place that comply with statutory and IRW guidelines and to enable the organisation to effectively focus on the socio-economic and humanitarian needs of vulnerable people. 

The Organisation: Islamic Relief Worldwide (IRW) is a global humanitarian organisation which works in more than 35 countries across the globe. In India since 2005 IRW is partnering with OFFER which was established in 1998, primarily to serve destitute women and children. IRW-OFFER launched its activities in the field of Education, Health, Emergency Relief, Livelihoods, Microfinance and Sustainable Development.

Islamic Relief Worldwide –OFFER in India and has implemented over 20 projects across Gujarat, Bihar, West Bengal, Assam, Uttar Pradesh, and Kerala, Andhra Pradesh, Karnataka and Tamil Nadu. It has offices in New Delhi, Bangalore and Calicut.

Executive Assistant - International Justice Mission (IJM)

Executive Assistant, Delhi, India 


The Need
International Justice Mission (IJM) is seeking an Executive Assistant who will support and enhance operations at the Delhi office. The Executive Assistant will work closely with the Field Office Director to monitor the office’s progress to meet annual targets and budgets. The position is based in New Delhi and will report to the Field Office Director. 

Responsibilities
• Coordinate & manage communications and schedules between the FODs office, departments, Delhi field office teams & personnel and other IJM offices, including the headquarters. 
• Oversee the office’s data integrity and ensure departments are accurately reporting office information within the reporting systems.
• Generate and submit reports, including the monthly report, as requested by the Field Office Director or by headquarters.
• Coordinate travel arrangements, draft agendas and correspondence.
• Review and proof documents, records and forms for accuracy, completeness and conformance to applicable policies.
• Provide information and assistance in person and on the phone on a variety of matters.
• Prepare and maintain a variety of records, files and casework materials.
• Assist the Field Office Director in writing, editing and submitting external and internal reports.
• Participate in meetings and record detailed minutes and action items.
• Assist in the overall organizational development.
• Assist the Field Office Director in administrative tasks, as required.
• Participate and support the advocacy and intervention teams as required.

MIS Officer - CARE India

Position: MIS OFFICER

Grade/Level G

Project GIRLS’ EDUCATION PROGRAM

Reports to: PRINCIPAL INVESTIGATOR, PCTFI

Location: LUCKNOW, UTTAR PRADESH

Job Summary
MIS Assistant, GEP UP would primary be responsible for all data entry, compilation, tabulation and graphical representation of data of the program and in particular of PCTFI research. He will be responsible for the data base management of the program. S/he would undertake the responsibility of entering all MIS data that is coming from monthly reports of the Learning Enhancement Project as well as Academic Support to KGBV project. S/he will also undertake the responsibility of entering data for various studies that will be planned under GEP. Besides this, the person would help GEP team to maintain library data base and will keep track of issued and returned books, periodicals and journals. S/he will be participate in planning, conduct and oversight of researches, documentation conducted. The person will be responsible for data analysis in consultation with MEO.

Programme Manager - Landesa | Rural Development Institute

Position Title: Programme Manager – Uttar Pradesh

Status:                        Full Time

Location:                     Uttar Pradesh

Classification:              Not applicable. Not eligible for overtime pay

Date:                            31 December 2013

Job Summary: In consultation with Director Programmes, this position is responsible for the overall development, expansion, integration and implementation of Landesa/RDI/India’s program strategy in the State of Uttar Pradesh. The ultimate goal of Landesa/RDI’s program strategy is to provide secure land rights to the world’s rural poor. The Programme Manager serves as a member of the India Senior Team and participates actively in developing Landesa/RDI’s overall strategic direction. The Programme Manager manages Landesa/RDI’s Program in the state of UP, monitors work, and evaluates results to ensure that departmental, organizational objectives and operating requirements are met and are in line with the needs and mission of Landesa/RDI/India. 

Finance Officer - Catholic Relief Services (CRS)

Catholic Relief Services (CRS) is a US based relief and development agency working in nearly 100 countries/territories to alleviate poverty and suffering. In India CRS reaches out to vulnerable people through a network of partner organizations in states across India. Key program sectors include health & HIV, agriculture, disaster management, emergency response.

Position: Finance Officer

Location: Delhi

Reports to: Finance Operations Manager

Band: D

Finance Officer - BBC Media Action

BBC Media Action

Job Description – Finance Officer

Job Title: Finance Officer

Department: Finance & Admin

Reports to: Finance Manager with a dotted line reporting to Associate Project Director, Patna

Location: Patna, India

Duration:Until 31st Dec 2015

Grade:6

BBC Media Action

BBC Media Action is the international NGO arm of the BBC which uses media to advance development worldwide. As part of one of the world's leading media organisations, Media Action is committed to improving the quality of people's lives in developing and transitional countries through the innovative use of media. Media Action’s work aims to raise awareness among mass and opinion-former audiences, affect behaviour change, influence policy and transfer skills and knowledge.

Assistant Manager Procurement - Population Services International (PSI)

POPULATION SERVICES INTERNATIONAL, INDIA

JOB DESCRIPTION

TITLE: Assistant Manager Procurement 

LOCATION: Delhi

DEPARTMENT: Administration & Finance

REPORTS TO: Manager – A & F

SUPERVISES: None

GRADE LEVEL: V (Assistant Manager)

CATEGORY: Shared Services 

Population Services International is a registered Indian Society dedicated to the improvement of public health in India. PSI India’s mission is to empower the people of India to lead healthy lives. Over the past twenty five years, PSI has collaborated with the GoI and a number of donors to increase the use of modern contraception for family planning, to provide products and services for the health of mothers and children and to decrease the spread of HIV/AIDS. PSI harnesses the vitality of the private sector to address health problems of the low-income and vulnerable populations using social marketing to achieve positive behaviour change by promoting ideas, products and services conducive to better health. PSI promotes and distributes 11 health products, using commercial channels and outlets to make available quality health products at affordable prices. The basket of products includes condoms, oral contraceptives, ORS, water purification solutions; IFA tablets and pre-packaged STI treatment kit. For more information, please visit www.psi.org.in

POSITION PURPOSE: The Procurement person is responsible for ensuring that the services she/he provides are in accordance with PSI policy, procedures, industry standards,, as well as clients’ needs. She/he performs as a member of the Finance and Administration Division providing support to other colleagues and providing input to develop and implement new tools, operational or other improvements, as appropriate. She/he influences decisions regarding procurement of goods and services and related logistics, which impacts the effectiveness of PSI projects and operations. The incumbent must be able to determine and define requirements in order to provide accurate advice, guidance and recommendations. To do this, the incumbent must ask sufficient questions of the parties involved, rely on previous experience and knowledge, and interpret, assess and communicate current PSI policy, practices and procedures, as well as industry practice.

PRIMARY DUTIES AND RESPONSIBILITIES: 

• Provides advice and guidance to internal clients on procurement matters, and coaches clients on relevant processes (i.e. Requests for Proposals (RFP), Requests for Quotations (RFQ), bid evaluation criteria other competitive procurement tools) to ensure client needs are met, the PSI obtains best value, and to ensure procurement processes are perceived by suppliers as fair, open and ethical;

• Analyses procurement requirements and selects the most appropriate methods based on interpretation and assessment of established policies, practices, and experience;

• Plans, organizes and leads the bid solicitation process including drafting and issuing RFQ, RFP, agreements developing bid evaluation criteria and guiding clients on processes involved;

• Chairs bid evaluation committees if required, ensures the integrity of the competitive process, facilitates bidder debriefings, and exercises appropriate judgment and tact while ensuring to protect confidential information;

• Monitors and reviews progress of contractual agreements, reviews and approves invoices for payment, resolves any problems that arise, performs post contract evaluations, creates and maintains procurement records, including electronic records in the PSI’s (ERP) system, Lawson, and other systems, ensuring accuracy and integrity of data;

• As subject matter expert for the ERP Purchasing module, coordinate with HO A&F for implementation of selected Finance and Administration systems and adherence to the policy and procedure of system.

• Getting goods and services for the best price and value, Cutting any waste and unnecessary costs to create a streamlined process and fast procurement process

• Building strong working relationships both internally and with key suppliers for timely delivery of goods and services. Creation and maintenance of vendor data base as per PSI Policy.

• Coordination with all user for planning and implementation of activity plan under BRM (Burn Rate Matrix) of Delhi State related to procurement 

• Understanding and keeping up with new trends and regulations in the business, understanding technology and managing online systems such as e-auctions and e-tendering

• Review purchase order claims and contracts for conformance to company policy. Analyze market and delivery systems in order to assess present and future material availability

QUALIFICATION AND EXPERIENCE:

• Graduate/MBA/Post-Graduate degree/in Procurement or related field

• Relevant work experience of 4-5 years in a Procurement profile

• Experience in relevant field of development sector or equivalent 

SKILLS:

• Excellent communication and presentation skills 

• Strong interpersonal and man management skills

• Multi-tasking ability

• Analytical and methodical approach

• Excellence in Spreadsheet skills

• Highest level of maturity, integrity and professionalism

COMPETENCIES:

1.1 Customer Service Orientation - See PSI from the client point of view; keep client needs paramount when making decisions and taking action; think beyond current client base; understand the forces that impact PSI, those we serve and those we could serve in the future. (Client refers to all internal/external stakeholders and customers. This should be more clearly defined by manager and employee, as appropriate). Works closely with the people PSI serves to find out what they value the most 

1.2 Result Focus- Move focus from analysis to action; show persistence to overcome obstacles; take immediate action to solve; problems; ensure follow through. Persists to overcome obstacles; Challenges people at all levels to exceed levels of performance

1.3 Attention to Detail: ensure that all important details of a situation are attended to; develop and follow systems to keep things in order; requests or seeks data or back-up information to support others’ assumptions 

1.4 Take Responsibility: initiate action without needing direction; act like an owner of the organization; take preventive action to head off anticipated problems; takes an active part in addressing problems, rather than just pointing them out to others 

1.5 Results focused: The ability and drive for achieving and surpassing targets against internal or external standards of excellence. This is about showing a passion for improving the delivery of services with a commitment to continuous improvement in your procurement process. 

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation or disability.

Finance & Administrative Officer - Jhpiego

Finance & Administrative Officer

Based at Bhopal, Jaipur, Lucknow and Patna 

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For almost 40 years and in over 150 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego works with health experts, governments and community leaders to develop strategies that help countries care for themselves by training health care workers, strengthening health systems and improving delivery of care. Jhpiego designs innovative, effective and low-cost health care solutions that are breaking down barriers to high-quality health care for the world’s most vulnerable populations. Jhpiego uses its global presence and technical leadership to develop technology-based innovations and systems for significant global health impact.

In India, Jhpiego works across nineteen states in close collaboration with national and state governments by providing technical assistance in the areas of family planning, maternal, newborn and child health, and pre-service nursing and midwifery education. These projects are funded by USAID, Bill & Melinda Gates Foundation, Norway India Partnership Initiative (NIPI), David & Lucile Packard Foundation, Children Investment Foundation Fund (CIFF), MacArthur Foundation, Department for International Development (DFID) and others.

Jhpiego is hiring for the position of Finance and Administrative Officer based at the state capitals of Bihar, MP, Rajasthan and Uttar Pradesh. The F&A Officer will work with the staff based at the respective state office and India Country Office (ICO) to assist in the implementation of activities and support general office administration functions. The position will report to the Director, Finance and Administration in handling financial transactions including budgeting, tracking financial transactions, payments, bank reconciliations, verifying bills and updating QuickBooks and related activities with administrative oversight by the State Program Manager.

RESPONSIBILITIES:

Finance:

• Manage routine financial operations with particular emphasis on handling accounts payable, preparing and submitting monthly financial reports at the state level. Provide day-to-day financial and administrative support to the State office.

• Examine and process financial documents such as invoices and vouchers and other documents such as purchase orders to ensure the completeness, accuracy, and validity of financial data.

• Accurately allocate codes, track, and timely process vendor and consultant invoices, and staff expense reports for payments.

• Reconcile and monitor travel expense reports and project expenses as per rules of the organizations. 

• Manage State office petty cash as per Jhpiego India Petty Cash Policy. 

• Monitor and reconcile travel expenses and project expenses to individual advances.

• Coordinate with finance staff at ICO to disburse funds from the Jhpiego bank account in accordance with Jhpiego’s Financial Management Guidelines.

• Maintain proper documentation of all financial transactions and filing of accounting documents and maintain accounting records compatible with standard accounting practice of Jhpiego and Donor Guidelines.

• Examine and process financial documents such as invoices and vouchers and other documents such as purchase orders, short term contracts to ensure completeness, accuracy, and validity of financial data.

• Assist with external/ internal audits and financial reviews by the donors.

• Maintain and administer an inventory system of Jhpiego’s office equipment, materials and supplies. 

• Ensure effective performance of a broad range of financial functions having project-wide implications.

Administration:

• Responsible for managing general up-keep of state office including housekeeping, security, AMCs of office equipment, pantry, and office maintenance.

• Develop and maintain vendor database and share with the Supervisor.

• Manage large events and workshops in consultation with the Programs teams.

• Follow Procurement Procedures as per Jhpiego India Procurement Policy.

• Coordinate procurement, clearing of Jhpiego equipment/ shipments through customs, and tax exemptions.

• Maintain office efficiency, plan and implement office systems, layouts, and assist in equipment procurement.

• Provide support to the supervisor and senior management for managing visitors’ itinerary and providing smooth and efficient services. 

• Consult Finance and Administrative teams in India Country Office for smooth management of the state office as per strategic guidelines.

• Assist supervisor in office leasing, lease/ contract renewals and office renovation.

• Assume other duties as assigned by the Supervisor to ensure sound functioning of the Administrative operations at the State office.

Abilities/Skills:

• Demonstrated financial management skills, including book-keeping skills, understanding and maintenance of ledger entries, cash book, account entries and bank reconciliation.

• Knowledge of Indian Taxation Laws especially related to Tax deduction at Source against payments being made through State offices.

• Sound knowledge of allocating costs in a multidonor environment. 

• Ability to supervise and manage F&A Assistants.

• Ability to orient and support newly hired staff at State. 

• Excellent written and oral communication skills both in English and Hindi.

• Good computer skills particularly MS Word, Excel and knowledge of QuickBooks would be preferred. 

• Ability to work within an international program team and communicate regularly with a variety of team members. 

• Cooperative, hardworking, trustworthy, flexible and dependable.

• Ability to take initiative to anticipate and resolve problems.

• Ability to handle a variety of assignments under pressure of deadlines.

• Ability to travel within India as and when required. 

Qualifications and Experience:

• Bachelors/ Masters in Commerce/ Financial Management or equivalent qualification. CA/ ICWA/ MBA (Finance) would be given preference.

• Minimum five years of experience in Finance and Accounts preferably with an international NGO in a multi-donor environment.

• Demonstrated experience of managing Finance & Administrative functions at the State level.

• Experience in operating accounting software, good knowledge of QuickBooks preferred.

Jhpiego offers a highly dynamic and enabling work environment and provides competitive compensation based on experience and background. Interested candidates should submit their application with a covering note clearly stating the position and location to jhpiegoindiahr@jhpiego.net.

Apply by: 11 Dec 2013