Deputy Manager Finance - World Vision India (Apply by: January 10, 2016)

WORLD VISION INDIA

POSITION DESCRIPTION

KEY POSITION INFORMATION
Job Title	DEPUTY MANAGER - GRANTS FINANCE	Grade	Team Leader
Reports To	GRANTS FINANCE MANAGER
Department/Group	FINANCE	Location	DELHI

WORK CONTEXT / BACKGROUND:

The Global Fund TB Project, implemented by World Vision India and its partners, aims to contribute to the efforts of RNTCP to reduce TB related morbidity and mortality, and to accelerate progress towards achieving the Global Stop TB Strategy 2006-2015 targets  and with new funding model the interventions to continue till end of  2017 and the relevant Millennium Development Goals, by working at the national level, and in 74 districts across 7 states by engaging and empowering communities for a greater role in TB control and care through improved knowledge, changed attitudes and participation, by improving access to and utilization of TB diagnosis and treatment through engagement of the private health sector and by addressing emerging challenges of MDR TB and TB-HIV co infection. 

PURPOSE OF POSITION:

Monitor and support the financial aspects at State and local levels, for the project that covers 74 districts

across seven states, and works with six national & international NGOs as sub Recipients, ensuring

compliance with donor requirement at every level.

ROLE DIMENSION / DESCRIPTION	End Results Expected	Time Spent
Ensuring compliance with GF’s legal and financial requirements with Partners.	Ø GF Legal and financial requirements are met with Partners	10%
Build capacity and skills of partner’s staff regarding the accounting, reporting and grant compliance aspects of the Project.	Ø  Acquired enhanced skills for meeting grants compliance for Partners.	5%
Provide support to partner’s teams in the financial aspects of this large project.	Ø  Meeting the financial standards as laid by Axshya India project with Partners.	5%
Ensure timely reporting from partners to project.	Ø  Partners reported on time.	5%
Ensure compliance of Partners and their staff, to the requirements of this grant.	Ø  Meet compliance with the accounting standards of GF for Partners.	5%
Reviewing system and the vouchers for ensuring the financial control at Partners.	Ø  There is internal & financial control at Partners.	5%
Monitoring and supportive visits to partners regularly for ensuring the meeting of National goals & objective on financial aspects.	Ø  Meeting the goals & objectives on financial aspects of the overall goals as set by Axshya India Project.	40%
Financial Report to NO on 10th & 25th of every month of Global Fund	Ø  Ensure everything on timely and accuracy basis as per the policy set by Axshya India Project.	10%
Ensure timely cash flow to the project between No/& Project coordination. Prepare and generate monthly Financial reports/Special Reports. Disbursement of Funds to SR’s.	Ø  Meeting the goals & objectives on financial aspects of the overall goals as set by Axshya India Project.	5%
Administrative support	·         To periodically be a part of the  purchase committee meeting •       Booking of Air/Train tickets. •       Banking transactions. •       Booking of Vehicle/Taxi. •       Maintaining stock register. •       Checking the Log Book. •       Purchases in the office. •       Sale of Scrap. •       Assets Reconciliation. •       TDS Reconciliation. •       Filling of Records. •       Maintaining Cheque Issue register. •       Maintaining Cheque leaves register. ·         Maintaining sun system Records	10%

No. Direct Report:	NIL	Positions Supervised:	NIL
Other Reporting Relationships	NIL
Financial Authority	Finance Manager
Estimated Cost of Employees managed by this position
Annual Total Budget	USD 1,700,000
Decision Making Authority	Finance Manager

Important Functional Relationships: List below all the contacts required in this position inorder to efficiently accomplish the objective of the position.
Contacts	Reason for Contact	Frequency of Contact (Daily, Weekly, Monthly)
Finance Manager	Legal aspects of the Grants/Compliance of Grant	Daily
Financial Controller	Finalisation of Accounts, Statutory matters, etc	Periodic
SR	Travel Date	Monthly/as and when needed
SR	FMT/Uploading Data	Weekly/As and When Needed
SR	Meeting the GF financial requirement	Monthly
External Auditors	Co-ordinate external auditors to conduct statutory audit.	Yearly
Local Fund Agent	Dealing with LFA to review PUDR	Quarterly
Vendors	Dealing with Vendors	Weekly/As and When Needed

Major Challenges:
Challenge	Possible Approaches/Solutions
Travel Schedule changes	Coordinating with SR ahead of schedule
Meet the financial standards for SRs	Help them to give support for enhancing the skills through frequent visits.

Knowledge, Skills, Abilities: (The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)
Education	CA with 0-2 years experience	Essential
	CA/CMA Inter with more than 5 years experience or M.Com/MBA (Finance)	Preferred
Knowledge & Skills	Analytical skills	Essential
	Coordination skills	Essential
	Conversant with computerized accounting packages	Essential
Experience	In case of CAs – 0-2 years In case of CA Inter – more than 5 years	Essential
	Prior experience in grants project	Preferred
Work Environment	Ability to work and deliver in a highly-demanding and performance-base project

Productivity Tools (tools required to perform) What are the tools like mobile, datacard, laptop, etc required for the job?	Mobile, Data card and Laptop
Travel Requirements How many days of travel required for the role?	10-12 days in a month including domestic and international.

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