National Coordinator (Grant Acquisition and Management) - World Vision India (Apply by: January 10, 2016)

WORLD VISION INDIA

POSITION DESCRIPTION

KEY POSITION INFORMATION
Job Title	National Coordinator – Grant Acquisition and Management	Grade
Reports To	Head – Resource Mobilization
Department/Group	Grant/ PNS Acquisition and Coordination / Field Ministry Operations	Location	Chennai

WORK CONTEXT / BACKGROUND:

Funding scenario globally is changing. As an organization World Vision is going through a challenging time in meeting growth need through sponsorship. Recently concluded RWG mandated all National Offices to explore revenue growth in four areas including grants, NRD (sponsorship & corporate), GIK & Food aid as contextually appropriate.  

World Vision India is at an interesting threshold in its ministry.  It has over the years created a broad base throughout the country even as there are increasing opportunities for growth. However this broad base and spread is primarily built on predominantly a sponsorship foundation. There are increasing opportunities for growth. It is time to consolidate our work in ADPs while diversifying resources, strengthening technical competence, refining our programming as well as move towards scaling up our impact (not programmes). Thus diversifying our funding base is not a choice but a mandate. 

PURPOSE OF POSITION:

The purpose of the position is to lead successful international grant acquisition and management on behalf of World Vision India. Responsibilities include managing and strengthening WV India’s relationships with World Vision international Support Offices, external grant partners and international institutional donors in India, and lead development and implementation of all necessary strategies, policies, and processes necessary to sustainably grow and maintain World Vision India’s grant pipeline. 

% Time	Major Activities	End Results Expected
15%	Team management and capacity building	1.     Provide regular updates on progress, and facilitate cross-organizational ownership, contribution and decision making towards successful Grant Acquisition and Management (GAM); 2.     Establish and implement organizational GAM capacity building plan to ensure key staff across the organization are equipped with necessary knowledge, skills and tools to contribute effectively to successful GAM; 3.     Promote utilization of ProposalPro online training platform. 4.     Carry out roles and responsibilities according to WV mission, vision and core values; and 5.     Attend and participate in devotional meetings.
25%	Strategy	1.     Establish and lead the implementation of India GAM strategy, in alignment with WV partnership GAM strategies; 2.     Establish, implement, review and regularly revise annual India GAM Business Plans; 3.     Regularly monitor, track and report on progress against the GAM strategy and Business Plans to Senior Leadership Team (SLT), and regional office; and 4.     Establish, champion and ensure quality implementation of GAM business processes, policies, tools, templates and guidelines, in alignment with WV partnership minimum standards.
20%	Relationship management and partnering	1.     Undertake regular analysis of donor and partner landscape in the India context; 2.     Identify key priority donors and external partners based on landscape mapping and alignment with WV India’s Country Strategy and strategic direction 3.     Establish and implement strategic relationship management plans with key donors and external partners; 4.     Proactively establish pre-positioned partnerships with strategic external organizations (government, NGO or other) for stronger grant proposals and management; take proactive responsibility for sustaining WVIndia’s partnership with various embassies, bilateral agencies, multilateral agencies, international corporations and Support Offices, exploring new donors and partners to strengthen WVIndia’s resource pool; regularly visit embassies and organizations; 5.     Establish necessary procedures, policies and legal agreements/ arrangements to mitigate partnership risks and ensure successful management of grant partnerships; and 6.     Actively network, build relationships, strengthen reputation and positioning of World Vision with key donors present in India as well as World Vision Support Offices through regular meetings and other engagement activities. 7.     Liaise regularly with regional Business Development Director and participate fully in regional GAM Community of Practice
30%	Resource acquisition	1.     Lead the establishment and provide oversight for management of cross-organizational Proposals Development Teams; 2.     Provide guidance, direction and quality assurance for the national office to ensure optimal quality of all proposal components representing the National Office; periodically develop competitive project proposals following donor's project guidelines and parameters in close coordination with program teams and sector specialists to readily respond to CFP (call for proposals) from embassies both for development and relief programs. 3.     Act as the primary liaison for WVIndia’s relationships with Support Offices with relation to all grant projects, ensure effective collaboration and regular communication with Support Offices and Regional Office throughout grant acquisition processes in alignment with WV partnership guidelines; and 4.     Regularly update organizational structure and systems to strengthen acquisition rates as well as accountability to donors.
10%	Grant management[1]	1.     Facilitate quality hand-over process from GAM to operations following grant approval and support operations and technical teams to conduct quality project start up processes; 2.     Ensure timely and quality utilization of portfolio monitoring processes in collaboration with regional Business Development Director 3.     Ensure Operations teams are equipped with necessary knowledge on specific donor requirements and expectations  during grant implementation; 4.     Support capacity building for operations staff for improved grant management skills and practices; 5.     Ensure implementation of WVI minimum standards and best practice for grant implementation/project management; 6.     Ensure full adherence and compliance to accountability standards and grant contractual agreements; and 7.     Liaise effectively with concerned departments and teams to increase effectiveness of GAM implementation, including grants finance team to ensure accuracy of grant data in PBAS and Horizon.

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[1] Management of a grant project is done by the line management; however this position will coordinate the quality execution of the project. 

No. Direct Report:	4	Positions Supervised:	3
Other Reporting Relationships	Matrixed reporting relationship to Regional Business Development Director
Financial Authority	Head – Resource Mobilization
Estimated Cost of Employees managed by this position	63,000 $
Annual Total Budget	4.5 m$
Decision Making Authority	Head – Resource Mobilization

Important Functional Relationships: List below all the contacts required in this position inorder to efficiently accomplish the objective of the position.
Contacts	Reason for Contact	Frequency of Contact (Daily, Weekly, Monthly)
Regional Business Development Director	Vetting grant opportunities, trouble shooting, relationship management, monthly reporting	Weekly (minimum)
Field Ministry Directors/National Coordinators	Exploring opportunities for grants	Monthly
Design and Child Development	Developing proposals for acquiring grants	Weekly
Corporate Team, Marketing	Jointly Strategic Engagement with Corporates	Monthly
Cross Sectoral Partnership	Jointly Strategic Engagement for cross sectoral partnerships	Monthly
SO Liasoning	Major donor campaigns and PNSF Funding	Monthly
Embassies	Explore opportunities for engagement	As and when needed
Corporate and Foundations	Explore opportunities for engagement	As and when needed
Multilateral Donors	Explore opportunities for engagement	As and when needed

Major Challenges:
Challenge	Possible Approaches/Solutions
Working in a complex environment – with matrix like relationships	Open communication and developing role matrix
Meeting set targets for funding due to competitive funding environment	Present high quality proposals to different donors
Changing priorities of Funding Agencies.	Advocate with funding agencies on need for resources to address the issues affecting well-being of children.

Knowledge, Skills, Abilities: (The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)
Education	Post Graduation	Essential.
Knowledge & Skills	Indepth understanding of approaches in poverty alleviation, community health and development.	Essential
	Good understanding of the National and Global Funding environment	Essential
	Proposal writing  and negotiations	Essential
	Sound Understanding of World Vision’s philosophies and ethos of development	Essential
	Ability in effective oral and written communication. Excellent interpersonal, communication and presentation skill	Required
	Demonstrated ability to develop and maintain effective working relations with private sector entities, professional associations, senior government officials, U.S. and foreign government organizations and development partners.	Preferred
	Ability and willingness to proactively source funding and partnering opportunities	Essential
	High standards of stewardship and accountability.	Essential
	Willing to travel extensively to project sites and elsewhere.	Essential
Experience	Five to seven years’ experience in a leadership position. ·         Proven ability to conceptualize project concepts and formulate quality written funding proposals Experience managing grant-funded projects in complex environments Proven success engaging international stakeholders and ability to communicate effectively across cultures. Experience in managing multi-state programs, coordinating with government machinery at all levels and with exposure to the private sector. In depth understanding of approaches in community health and development. Experience in managing multi-state programs, coordinating with government machinery at all levels and with exposure to the private sector.	Required Preferred Required Preferred Preferred
Work Environment	Work in a highly competitive funding environment, and acquire resources for the organisation. Handling work with minimum man power and lesser time
Core Capabilities:	Achieving Capabilities:            Achieving quality results and service Practicing accountability and integrity Communicating information effectively
	Self-Managing Capabilities:      Demonstrating Christ-centre life and work Learning for growth and development Maintaining work/life balance and effectiveness
	Thinking Capabilities:              Thinking clearly, deeply and broadly Understanding the Humanitarian Industry Understanding World Vision’s mission and operations Practicing innovation and creativity
	Relational Capabilities:                        Building collaborative relationships Practicing gender and cultural diversity Influencing individuals and groups

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