Tuesday, December 1, 2015

Executive Associate (Programme) - World Health Organization (Apply by: December 15, 2015)

Vacancy Notice No: SE/CO/GS/2015/FT34

Title: Executive Associate (Programme)

Grade: G7

Contract type: Fixed-term Appointment

Duration of contract:  Two Years
Date: 25 November 2015

Application Deadline: 15 December 2015
(15 day(s) until closing deadline)
Currently accepting applications

Duty Station:  New Delhi, India
Organization unit: SEARO Countries (SE_ACO) /
SE_IND WR Office, India (SE_IND)

Underlying Values and Core Functions of WHO

All the Member States of WHO in the South East Asia Region share the common value of the highest attainable standard of health as a fundamental human right. All of WHO actions are based on this and rooted in the underlying values of equity, solidarity and participation.

The seven point global health agenda contained in WHO's Eleventh General Programme of Work (2006-2015) includes: (i) investing in health to reduce poverty; (ii) building individual and global health security; (iii) promoting universal coverage, gender equality and health related human rights; (iv) tackling determinants of health; (v) strengthening health systems and equitable access; (vi) harnessing knowledge, science and technology; and (vii) strengthening governance, leadership and accountability.

WHO's mandate revolves around six core functions: (i) providing leadership on global health matters; (ii) shaping the health research agenda; (iii) setting norms and standards; (iv) articulating evidence-based policy options; (v) providing technical support to countries; and (vi) monitoring and assessing health trends.
The South -East Asia Region of WHO is made up of 11 countries, with over 1.8 billion people, with India's population of 1.2 billion. The diversity of people and health situations requires, on the demand side, a solid understanding of the emerging socio-economic, epidemiologic and demographic patterns and trends at both aggregate as well as national and sub-national levels, with due sensitivity to disadvantaged populations and vulnerable segments of the society. On the supply side, it is equally crucial to have a solid understanding of the commonalities and divergences of the health systems, the circumstances and political economy under which they have evolved and operate.

Mission of the WHO Country Office for India

Within the framework of WHO's Country Cooperation Strategy the mission of the WHO Country Office is to support India in: (i) developing and sustaining its own health policies, health systems and public health programmes; (ii) working to prevent and overcome threats to health; (iii) anticipating future challenges; and (iv) advocating public health.

Purpose of the Position:

To perform fellowship and programme support functions at WCO India including project implementation and monitoring within the assigned programme division; provide informatics support at WCO India.

Description of duties:
Under the overall guidance of WR-India and direct supervision of NPO (Administration), the incumbent performs the following duties:
1. Review proposals for implementation of programme activities as per the work plan in line with Country Cooperation Strategy. Ensure compliance of norms/procedures/guidelines and suggest required modifications upon obtaining necessary clarifications from technical units and contract partners.

2. Coordinate with technical units, contractual partners for timely submission of deliverables (reports, financial statements) for release of installments, settlements of outstanding issues. Take up issues for rectification/clarification, wherever deviations are observed.

3. Assist technical units for completed documentation on technical assessment, adjudication report and terms of reference including budgetary estimates and compliance with WHO guidelines.

4. Maintain close liaison with national authorities and various technical and administrative units in SEARO to follow-up and expedite the implementation of the workplans.

5.Obtain supplier data from contractual partners/implementing agencies for creation of new suppliers. Modifying and updating existing data, and submission of updated information in GSM, including Third Party Payment Authorizations wherever necessary.

6. Participate in internal discussions, senior management team meetings and provide inputs on administrative and programme related areas.

7. Prepare and/or Guide, supervise the secretarial support staff on programme, administrative areas; for compliance of WHO correspondence procedures including completed staff work.

8. Supervise fellowships-related work, which includes coordination with fellows for submission of applications, placement action and follow up for submission of post-training reports.

9. Review and processes study tour requests received from SEARO and other country offices.

10. Provide administrative support for conducting meetings, finalizing venue, concluding necessary contracts with the hotel and the event manager, and timely action for travel arrangements for the officials nominated for various WHO-organized events.

11. Prepare a wide variety of correspondence in conformity with the WHO Style Guide.

12. Undertake tasks, as assigned, from time to time, for analytical inputs on information received from various sources including compilation of information available from WHO web pages.

13. Any other duties assigned by the supervisor.
Essential: Completion of secondary school education preferably supplemented by training in administrative matters and office practices and procedures.

Desirable: Relevant university degree would be an asset.

For WHO candidates, please refer to e-Manual III.4.1 para 220
Functional Skills and Knowledge:

1. Thorough Knowledge of WHO Rules, Regulations and Administrative Procedures.
2. Good knowledge of computer applications and softwares including MS Office applications.
3. Ability to draft reports, correspondence concisely and clearly.
4. Ability to make good working relationships.

- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing results
- Knowing and managing yourself

Other skills (e.g. IT): Work is to be performed in a normal office environment. 
Essential: At least 7 years of progressive experience in administrative work in an International Organization and preferably in a UN Organization.

Desirable: Relevant experience in WHO or another UN agency is an asset. Experience in Oracle-based or other ERP systems an asset.
Excellent knowledge of written and spoken English and working knowledge of local language.
Additional Information:
This position is subject to local recruitment and will be filled only by a national of India, willing to relocate within commutable distance.
Annual salary: (Net of tax)
INR 11,97,924 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

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