Sunday, December 13, 2015

Executive Associate - World Health Organization (Apply by: December 28, 2015)

The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: SE/RO/GS/2015/FT36

Title: Executive Associate

Grade: G7

Contract type: Fixed-term Appointment

Duration of contract:  Two years
 
Date: 7 December 2015

Application Deadline: 28 December 2015
(15 day(s) until closing deadline)
Currently accepting applications

Duty Station:  New Delhi, India
 
Organization unit: SE South East Asia (SE) /
SEARO Regional Office for the South East Asia (SE/RGO)
SE/DPM Director, Programme Management

OBJECTIVES OF THE PROGRAMME :
The Office of Director, Programme Management, is responsible for providing quality support on all matters relating to WHO Regional Policies and strategies, and technical, managerial and administrative support in their formulation, implementation and management.
Description of duties:
Under the supervision of the Director, Programme Management (DPM), the incumbent will carry out the following:

A: GENERAL ADMINISTRATIVE DUTIES: 

1. Compile & maintain relevant information, prepare/assemble information/notes relating to Senior Staff Meetings, Meetings of WHO Representatives (WRs) Meetings, Subcommittee for Policy and Programme Development and Management (SPPDM), & other important meetings;

2. Initiate administrative follow-up actions, as necessary, in response to Regional Director's (RD) and DPM's directives as well as for meetings of Regional Committee (RC)/Executive Board (EBs)/World Health Assembly (WHAs).
3. Screen all incoming correspondence, documents and reports; identify and highlight important issues for urgent action/decisions, submit to the Director with full background information obtained from the technical units.
4. Review outgoing correspondence including those prepared by the technical units for accuracy of information, format, related instructions and in conformity with the established procedures and discussing shortcomings with the concerned staff.
5. Coordinate the technical units' input for briefings, reports, etc., follow up actions.

B. PROGRAMME MONITORING RELATED DUTIES:
1. Assist Director/Programme Operations Officer/Regional Advisers (RAs)Managers in the preparation of HR and Activity Workplans;
2. Assist Director in the distribution of budget allocated in the beginning of biennium and linking/mapping the same to HR and Activity workplans;
3. Assist Director in the distribution of AC and VC/CVC funds among all technical units throughout the biennium;
4. Assist Director in the preparation of ADRs/Programme Changes and in the Work Plan Funding and Award Budgeting of the funds to HR and Activity Workplans;
5. Assist Department in the management of all resources and their timely and optimal utilization as per the approved HR and Activity Workplans;
6. Perform all HR Actions of the Department in the GSM;
7. Assist on a regular basis in the creation of positions and work closely with PPC for change in parent positions as appropriate;
8. Guide staff of the Units in linking/shifting planned costs and funds from activities to HR Plan and vice-versa;
9. Provide regular assistance to Director by maintaining statistical data/reports on approved budget, encumbrances, expenditures, etc.;
10. Keep records of proposals pending implementation for lack of funds and bring these for approval from overall savings nearer the close of biennium;
11. Initiate administrative actions for the recruitment of temporary staff and non-staff personnel, and TAs etc.

REQUIRED QUALIFICATIONS
Education:
Essential: Completion of Secondary school education.

Desirable: Training in Business Administration,. administrative and secretarial practices is an asset.

WHO only considers higher educational qualifications obtained from an accredited institution. The list can be accessed through this link: http://www.whed.net/.
Skills: 
Skills:

- Thorough knowledge of SEARO Office procedures, practices, forms, etc;
- Good knowledge of organizational structure of technical and support programme units;
- Ability to draft clearly and concisely correspondence/reports;
-Ability to use data and word processing equipment, take notes at technical meetings;
- Knowledge of commonly used computer software applications.

Competencies:
1. Producing Results
2. Communication
3. Teamwork
4. Respecting and Promoting Individual and Cultural Differences

Other Skills - IT skills: Proficiency in the use of modern office software packages such as MS Office (Word, Excel, PowerPoint, Outlook etc.) and standard office equipment. Good working knowledge of GSM (or other Oracle-based ERP systems) is desirable. 
Experience:
Essential: At least 7 years of progressively responsible experience in administrative positions

Desirable: Progressive administrative experience, preferably in WHO.
Languages:
Excellent knowledge of written and spoken English.
Additional Information:
NOTE:

- In addition to position-specific test, external candidates will be required to qualify mandatory tests in English language and computer skills.

- A written test, using computer, will be held for the short-listed applicants. The performance in written test will decide applicant's eligibility to appear in the interview.

- The written test for shortlisted candidates will tentatively be held during the duration from 18 January to 29 January 2016. Candidates are advised to make themselves available during that week.

- External candidates will be contacted only if under serious consideration;

- This position is subject to local recruitment and will be filled only by a national of India, willing to relocate within commutable distance.

- Other benefits include: 30 days annual leave, child allowance, pension plan and medical insurance.

- Please visit the following websites for detailed information on working with WHO:
http://www.who.int - To learn more about WHO's operations
http://icsc.un.org - Click on: Quick Links > Salary Scales > by date
Annual salary: (Net of tax)
INR 11,97,924/- at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Currently accepting applications

For Apply: Click Here

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