Tuesday, November 3, 2015

Executive Assistant (Ranchi) - UNICEF (Apply by: November 13, 2015)


JOB DESCRIPTION
Executive Assistant, Ranchi, Jharkhand

Executive Assistant 
Location: Ranchi
Level: GS5
Fixed Term Appointment
Closing Date: 13th November 2015
If you are a passionate and committed professional and want to make a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.
UNICEF, the world’s leading children’s rights organization working for the rights of children, seeks a fixed-term appointment for the post of Executive Assistant.
PURPOSE OF THE POST:
The incumbent will be providing support to Chief, Field Office. Assist in administrative functions and organizational tasks to ensure efficiency in office management.
MAJOR DUTIES AND RESPONSIBILITIES:

1.Searches office files and records relating to a variety of topics for information and reference. Selects information and records in specified format, or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents 
2.Receives screens, logs and routes correspondence, attaches necessary background information and maintains follow-up system. Drafts non-substantive correspondence and ensures follow-up. Clears correspondence for conformity with established procedures and accuracy of statements before being signed by supervisor. 
3.Arranges appointments and maintains supervisor’s calendar, receives visitors, screens telephone calls and answers queries with discretion.
4.Maintains policy, confidential and general files. Selects and makes pertinent abstracts, and undertakes searches for information. 
5.Makes travel arrangements for the supervisor and performs liaison duties with other units. 
6.Arranges meetings, both internal and external, some involving high-ranking officials, and takes minutes and/or notes at meetings. 
7.Classifies and codes material relating to a number of subject matter areas, and maintains general office files or provides guidance to the registry clerk in performing this duty.
8.Perform other relevant tasks as assigned by the supervisor.
QUALIFICATIONS, SKILLS AND ATTRIBUTES
EDUCATION: 
Minimum completion of secondary education; thorough knowledge of modern office procedures; Basic knowledge of specialized practices and thorough knowledge of office procedures and of related work.
WORK EXPERIENCE: 
Minimum Five years of admin/secretarial experience.
LANGUAGES: 
Fluency in English is required. Knowledge of local language is an asset
i) Core Values (Required)
• Commitment 
• Diversity and Inclusion 
• Integrity
ii) Core Competencies (Required)
• Communication [I] 
• Working with People [II] 
• Drive for Results [I]
iii) Functional Competencies (Required)
• Analyzing [I]
• Learning and Researching [I]
• Planning and Organizing [I]
• Following instructions and Procedures [I]
OTHER SKILLS AND ATTRIBUTES:
• Excellent Computer skills, including internet navigation, and various office applications.
• Proven organizational and administrative abilities
• Proven drafting ability and effective communication skills.
• Drive for results
• Tact and courtesy in dealing with people.
• Ability to work harmoniously in a multi-cultural environment
If you meet the above mentioned requirements, please send the following documents to ear-unicef@sams.co.in  by 13th November 2015:
• A completed and signed Personal History form (P-11) - mandatory
• An updated CV
• A letter of motivation
The Personal History form (P-11) should be which can be downloaded from http://www.unicef.in/Careers  . Completion of all fields is required.
In order to ensure that your application is sorted correctly, please clearly mention the title and location of the post in the subject line of your e-mail/application. Only applications of short listed candidates will be acknowledged. This vacancy is open to Indian Nationals only.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organizations.
UNICEF does not charge a fee at any stage of the recruitment process including application, interview, meeting, traveling, processing, training etc.

UNICEF is a non-smoking working environment.

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