Administrative Officer - ICDDR,B (Apply by: November 29, 2015)

Administrative Officer with Administration of Health Systems and Population Studies Division

icddr,b invites applications from suitable candidates for the position of  Administrative Officer with Administration of Health Systems and Population Studies Division. The appointment will be made on a fixed-term basis for 1 year, which is renewable depending on performance and availability of funds.

Duty station – Dhaka.

Salary – Annual Tk.4,55,250/- inclusive of house rent and conveyance allowances with other admissible benefits.

Benefits/facilities – 14.8% provident fund contribution, income tax paid by icddr,b, children allowance @Tk.1,420/- per child per month, festival bonus, contributory healthcare support including dependent spouse and children, group life insurance, subsidized transport and canteen. Transport and daycare facilities are subject to space availability.

Job Profile:

• Administrative Support: Understand the requirements (timelines, resources, people etc.) from Centre Support Coordinator and PIs; Coordinate with concern staff members for inter-allocation or hiring of resources; Coordinate with external vendors for field site and logistical requirements; Raise requisition to procure required materials / furniture’s / fixtures; Coordinate with Finance department for facilitating payments; Provide support to internal staff for submission of leave  and medical bills on time; Coordinate with IT department to solve any internal customer issues; Provide effective logistical support to researchers; Coordinate with Finance, Procurement, Human Resources, Research Administrations, Facilities Department and other to ensure the Centre’s Support. Monitoring the day to budgetary expenditures of the project; Prepare draft memo/letter as required and initiate process; Maintain petty cash/revolving fund and required advance   in order to process administrative function of the centre and internal customers' request in an effective and efficient manner.

• Training/Seminar/Workshop Management: Provide  logistic support to organize training/ seminars and workshops like contact with participants, resource persons, venue selection and arrange per-diem; Coordinate for lunches, teas and snacks for  participants  in order to ensure smooth conduction of Training/ Seminar/Workshop.

• Control and Review: Process stock item requisition; Arrange transport and international conference travel booking and accommodation facilities; Process expenditure bills and vouchers for reimbursement;Resolve escalated issues; Track the accuracy and closure of internal requisitions in order to process internal customers' request in an effective and efficient manner.

Requirements:

Education and Relevant Experience:

• Masters in any discipline;
• 5 years of experience in the administration domain preferably in a multi-national research organization.

Functional Competencies

• Knowledge of Centre Functioning
• Knowledge of Procurement and Sourcing
• Budgeting and Expenditure Monitoring Skills
• Knowledge of Asset Management and Maintenance
• Knowledge of IT Systems working in an ERP environment
• Knowledge of Internal and External Reporting

Behavioral Competencies:

• Must have organizational and financial awareness;
• Able to execute for results;
• Must have innovative thinking skill;
• Can communicate collaboratively;
• Able to build effective teams.

Interested candidates who fulfill the requirements should submit online applications using icddr,b website: https://centre.icddrb.org/recruitment/jobList.jsp by November 29,  2015. Internal candidates must mention their identification number in the application. 

Special information

icddr,b is an equal opportunity employer and particularly welcomes applications from women candidates. Any persuasion will disqualify the candidature. Only short-listed candidates shall be invited for interview. All tests and interviews will be held in Dhaka.