Admin & Finance Assistant (Bhubaneshwar) - UNICEF (Apply by: November 13, 2015)

JOB DESCRIPTION
Admin and Finance Assistant, Bhubaneshwar, Odisha

Location: Bhubaneshwar
Level: GS5
Fixed Term Appointment
Closing Date: 13th November 2015

If you are a passionate and committed professional and want to make a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.

UNICEF, the world’s leading children’s rights organization working for the rights of children, seeks a fixed-term appointment for the post of Admin & Finance Assistant.

PURPOSE OF THE POST:

Under the supervision of the Senior Operations Assistant, perform specific accounting and administrative functions in the field office.

MAJOR DUTIES AND RESPONSIBILITIES:

• Review invoices from vendors, contractors, consultants and program requests / reimbursements from partners; certify cost calculations, financial accuracy and adherence to UNICEF rules and regulations and established SoPs. Following scrutiny, scan all relevant financial documents for payment processing. Ensure safekeeping of financial records and facilitate filing and retrieval of operations documents. Prepares routine correspondence and replies to routine queries related to finance from ICO, field staff and GSSC.
• Assist in the periodic financial closure activities including the review of GL accounts, undertake corrective actions. Assist in preparation of financial management reports related to travel, temporary assistance, consultants, etc. and reconciliation of vendor accounts. Assist in preparation and monitoring of cash forecast for the office. Assist in the preparation cross-sectoral budget and monitoring of utilization. Submit VAT refund claims to the appropriate Government authorities, follow-up the refund and reconcile the GL account.
• Process local travel advance, travel claims and other reimbursement claims of staff ensuring payments/ adjustments are in accordance with UNICEF rules and regulations. Provide copies of processed claims to the concerned staff member.
• Support office program implementation through HACT assessment, assurance activities (spot-checks), training and capacity building of the implementing partners. Compile and analyse recommendations of the spot- checks for system strengthening. Act as a member of the office HACT committee and participate in meetings and advise the committee from finance perspective.
• Process petty cash payments, prepare statements for replenishment of petty cash; also responsible for safe custody of petty cash. Ensure all receipts, including program refunds and staff recoveries are deposited in designated bank account with intimation to concerned section.
• Assists the Operations Officer in reviewing the procurement process of individual consultants and contractors to ensure integrity of process

QUALIFICATIONS, SKILLS AND ATTRIBUTES

EDUCATION: 
Minimum Secondary Education. Degree / Training in Accounts & Administration highly desirable.

WORK EXPERIENCE: 
Minimum five years’ experience in Accounting & Administration. Knowledge and skills to use MS Office standard software required. Working knowledge of SAP is desirable.

LANGUAGES: 
Fluency in English is required. Knowledge of local language of the duty station is an asset.

i) Core Values (Required)
• Commitment
• Diversity and Inclusion
• Integrity

ii) Core Competencies (Required)
• Communication [I]
• Working with People [II]
• Drive for Results [I] 

iii) Functional Competencies (Required)
• Analyzing [I]
• Learning and Researching [I]
• Planning and Organizing [I]
• Following instructions and Procedures [I]

OTHER SKILLS AND ATTRIBUTES (Indicate what other skills and attributes required, such as drafting ability, organizational or analytical skills.)

• Good knowledge of banking procedures
• Proven computer skills in particular of Windows based applications
• Knowledge of UN financial rules and regulations
• Ability to work harmoniously in an international and multi-cultural environment.

If you meet the above mentioned requirements, please send the following documents to afab-unicef@sams.co.in by 13th November 2015.

• A completed and signed Personal History form (P-11) - mandatory
• An updated CV
• A letter of motivation

The P11 form can be downloaded from the following link: http://unicef.in/Careers (click on the Download P11 button towards the end of the page once you reach the page). In order to ensure that your application is sorted correctly, please clearly mention the title and location of the post in the subject line of your e-mail/application. For more details of the post and full job descriptions, visit the UNICEF India website athttp://unicef.in/Careers and click on “Current Vacancies” on the right panel of the page.

Applications of only the short listed candidates will be acknowledged. This vacancy is open to Indian Nationals only.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

UNICEF does not charge a fee at any stage of the recruitment process including application, interview, meeting, traveling, processing, training etc.

UNICEF is a non-smoking working environment.