Location :
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Home Based
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Application Deadline :
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31-Jan-16
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Type of Contract :
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Individual Contract
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Post Level :
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International Consultant
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Languages Required :
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English French
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Starting Date :
(date when the selected candidate is expected to start) |
15-Feb-2016
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Duration of Initial Contract :
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15 months on retainer basis
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Expected Duration of Assignment :
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150 days
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Location :
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Home Based
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Background
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The
EC UNDP Joint Task Force in Electoral Assistance (JTF) was established in
2007, to further strengthen and facilitate the already existing EC-UNDP
partnership in the field of electoral assistance and improve the overall
efficiency and adherence of the projects to the common EC-UNDP strategic
approach. The JTF monitors and supports the EC-UNDP Partnership in Electoral
Assistance, which, since 2004, has seen over $1 billion of EU funds support
UNDP-implemented electoral assistance projects in approximately 50 countries.
The JTF also develops and implements, in association with the European
Commission, numerous training events and thematic workshops, as well as
knowledge products on matters related to electoral assistance learned from
experience implementing the national level projects. The success of the
EC-UNDP Partnership in Electoral Assistance was referenced in the biennial
report of the Secretary-General to the General Assembly on the UN’s work in
support of elections, where he said that “UNDP continues to deliver a
significant part of its electoral assistance activities within the formal
framework of its partnership with the European Union. In addition to joint
projects at the country level, the partnership has hosted a number of global
thematic workshops, including on elections and violence, the use of
technology and sustainability in electoral administration…the first, held in
Kenya in 2012, focused on taking informed decisions about the possible
introduction of technology in electoral processes.
The second, in Mozambique
in 2013, discussed sustainability in electoral administration more broadly,
including the future of international electoral assistance. Participants
agreed that comprehensive and consultative feasibility studies should be
carried out before introducing new technological solutions into election
processes.”
The
day to day work of the JTF is divided between country-level support and
knowledge production/training events. At the country level, JTF personnel
participate in the formulation missions that lead to EC financial
contributions to UNDP-managed electoral assistance projects. These
formulation missions both assist the EU Delegations in the preparation of
their programming documents, as well as ensuring that the recommendations of
EU Election Observation Missions are programmed into the eventual projects,
where harmonised with both the recommendations of the UN electoral Needs
Assessment Mission and the UNDP CPD/CPAP priorities. JTF personnel often also
participate in the DPA-led electoral Needs Assessment Missions themselves, on
behalf of UNDP. Furthermore, the JTF assists the EC-UNDP projects to the end
of the contractual obligations; seeks policy convergence in both
organization’s electoral assistance, including advocating adherence to UN and
multilateral norms and standards; and better positions UNDP with the EC in
the domain of electoral assistance and related areas. On the knowledge
production front, the JTF encourages the professional development of EC and
UNDP staff, and supports the capacity building of electoral administrations
where the EU and UNDP provide electoral assistance support. This knowledge
production and dissemination takes form of face-to-face trainings and
conferences, research and publications, and development of eLearning courses.
During
2016, the JTF will also work closely with the GPECS regional component for
Arab States in the design and implementation of a number of knowledge
products with specific Arab World focus, for which graphic design will be
necessary.
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Duties and Responsibilities
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Under
the overall guidance of the UNDP Senior Electoral Advisor of the Joint
EC-UNDP Task Force on Electoral Assistance (JTF) the Reporting/Coordination
Expert will undertake the following tasks/deliverables:
·
Deliverable 1 -Graphic design of 3 publications (topics
to be determined), in close cooperation with the UNDP Regional
Electoral Support project for Middle East and North Africa and in 3 languages
(English, French and Arabic) (maximum 50 days per publication)
·
Deliverable 2 - Based on the updated material and
in close cooperation with the UNDP Regional Electoral Support project
for Middle East and North Africa, update the current publication on electoral
violence/security in 3 languages (English, French and Arabic) (10 days).
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Competencies
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Core
Competencies:
·
Demonstrates integrity by modelling the UN’s values and
ethical standards;
·
Promotes the vision, mission and strategic goals of the
UN system;
·
Displays cultural, gender, religion, race, nationality
and age sensitivity and adaptability.
Functional
Competencies:
·
Extensive knowledge of software for graphic design such
as In Design, Illustrator, Photoshop, Quark-X-press, Freehand etc.;
·
Excellent organizational skills and proven ability to
deliver projects within assigned deadlines;
·
Excellent interpersonal skills and objectivity; and
·
Able to work collaboratively in a team structure in a
multicultural environment.
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Required Skills and Experience
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Education:
·
Degree in Graphic Design/Web-design or related field or
10 years of related experience.
Experience:
·
Minimum 5 years of work experience in the field of
graphic design;
·
Experience with print material;
·
Experience in UNDP electoral assistance an asset;
·
Experience with web design and e-learning is an asset;
·
Previous work doing graphic design in Arabic an asset;
·
Preferably experience in developing/designing of the
same and/or similar products.
Language:
·
Fluency in English and French.
Evaluation
of Applicants
Individual
consultants will be evaluated based on a cumulative analysis taking into
consideration the combination of the applicants’ qualifications and financial
proposal.
The
award of the contract should be made to the individual consultant whose offer
has been evaluated and determined as:
·
a) Responsive/compliant/acceptable, and
·
b) Having received the highest score out of a
pre-determined set of weighted technical and financial criteria specific to
the solicitation.
Only
the highest ranked candidates who would be found qualified for the job will
be considered for the Financial Evaluation.
Technical
Criteria - 70% of total evaluation – max. 100 points total:
·
Criteria A – Relevant work experience– max points: 35;
·
Criteria B – Experience with print material – max
points: 45;
·
Criteria C – Experience with UNDP electoral assistance
-- max points: 10;
·
Criteria D – Experience with web design and e-learning
-- max points: 5;
·
Criteria E – Graphic design in Arabic – max points: 5.
Financial
Criteria - 30% of total evaluation
Application
procedures:
Interested
consultants must include the following documents when submitting the
applications in UNDP Job Shop (Please note that only 1 (one) file can be
uploaded therefore please include all documents in one file):
The
application should contain:
·
Cover letter explaining why you are the most suitable
candidate for the advertised position. Please paste the letter into the
"Resume and Motivation" section of the electronic application;
·
Filled P11 form including past experience in similar
projects and contact details of referees
(blank form can be downloaded from http://europeandcis.undp.org/files/hrforms/P11_modified_for_SCs_and_ICs.doc ); please upload the P11 instead of your CV;
·
Financial Proposal* specifying – GRAPHIC DESIGNER, and
daily fee. Applicants are instructed to submit their financial proposals, in
US Dollars for this consultancy to procurement.be@undp.org using the financial proposal
template available here:http://procurement-notices.undp.org/view_file.cfm?doc_id=45780 by
31st January 2016..
·
Incomplete applications will not be considered. Please
make sure you have provided all requested materials.
Please
note that the financial proposal should include only the daily fee. No other
costs (travel, per diem, insurance, any other expenses related to the
performance of services...) shall be taken into account.
Payments
will be made only upon confirmation of UNDP on delivering on the contract
obligations in a satisfactory manner.Consultants are also required to comply with
the UN security directives set forth under dss.un.org
General
Terms and conditions as well as other related documents can be found under: http://on.undp.org/t7fJs.
Qualified
women and members of minorities are encouraged to apply.
Due
to large number of applications we receive, we are able to inform only the
successful candidates about the outcome or status of the selection process.
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UNDP
is committed to achieving workforce diversity in terms of gender, nationality
and culture. Individuals from minority groups, indigenous groups and persons
with disabilities are equally encouraged to apply. All applications will be
treated with the strictest confidence.
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For
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