Thursday, January 14, 2016

Finance Supervisor - The Union (Apply by: January 17, 2016)


JOB DESCRIPTION
Finance Supervisor, 
International Union Against Tuberculosis and Lung Disease (The Union), New Delhi

Location: New Delhi

Purpose of the position
: This is a senior finance position that will support the Head - Finance and Operations, USEA in directing and supervising day to day functioning of the Finance unit. This includes management and evaluation of financial systems within USEA projects to ensure program success and reviewing and managing grant budgets and fiscal reporting activities for the organisation. The Finance supervisor will be required to interact with donors and other internal / external stakeholders (including well established sub-recipient partners, auditors and finance consultants) tactfully.

About The Union
: The mission of the International Union Against Tuberculosis and Lung Disease (The Union) is to bring innovation, expertise, solutions and support to address health challenges in low and middle‐income populations. Founded in 1920, The Union today is both a non‐profit institute with five scientific departments and several offices worldwide and a federation of close to 3,000 organisations and individuals who are committed to the same goals. Its scientific departments focus on tuberculosis, HIV, lung health and non‐communicable diseases, tobacco control and research; and each engages in research, provides technical assistance and offers training and other capacity‐building activities leading to health solutions for the poor. For more information, visit our web site: www.theunion.org.
Our Mission: The Union brings innovation, expertise, solutions and support to address health challenges in low‐ and middle‐ income populations.

Our Vision: Health solutions for the poor.

Our Values: 

Quality…we deliver our services and products to the highest possible standards.
Accountability…we are responsible stewards of resources and deliver on our commitments.
Independence…we maintain the freedom to pursue innovation and are guided by the best evidence to improve the health of the poor.

Solidarity…we stand together as one Union to overcome the greatest challenges to improve health among the communities we serve.

The Union is seeking qualified local candidates for the position of Finance Supervisor based at its South-East Asia regional office at New Delhi.

The post holder will report to Head – Finance and Operations, Union South-East Asia Office

Travel: As necessary (up to 30% of time) within and outside the duty station.

Terms of Reference:

  • Support Head – Finance and Operations in
    • directing and supervising identified staff involved in supporting USEA projects according to agreed budgets and timelines in alignment with the policies of the Union and the performance based funding requirements of donors.
    • overseeing and effectively guiding and monitoring start-up and implementation of USEA projects in the country; supervising financial management and reporting for the projects; ensuring adherence and timely fulfillment of project grant agreements.
    • ensuring that USEA regularly complies with all statutory requirements.
  • Set up and technically support the management and evaluation of financial systems within USEA projects including reviewing grants budgets, preparing documentation for grant negotiations and budget modifications as necessary; monitoring and exercising fiscal control, maintaining and timely reporting of project budgets; ensuring timely disbursal requests from USEA to donors and timely disbursement to SRs.
  • Maintain all the project financial documents ensuring complete and proper backup/audit documentation; monitor and control information entered by the staff into financial management system; assume primary responsibility for cost allocation of all project funds; review the proper allocation of invoices according to expense categories.
  • Review, analyse and approve financial reports received from SRs for accuracy and compliance with Union policies and contractual requirements; ensure regular reporting from SRs and SSRs including supporting and building capacity for financial management at these levels
  • Prepare quarterly expenditure reports and request for funds from the main office in order to maintain adequate level of funds available at the USEA.
  • Demonstrate thorough knowledge of the Union’s contracts regulations in order to serve as primary source for information on financial matter for projects.
  • Assist with the preparation of budgets, developing cost estimate and budget justification for USEA projects.
  • Provide oversight to and work with identified staff on grant management, project management, and program development.
  • Provide technical assistance to identified SRs and SSRs on finance, budgets, logistics and project management.
  • Coordinate the preparation of funding proposals as assigned.
  • Perform other relevant duties as required by the Supervisor and/or Regional Director of The Union South-East Asia Office.
Qualifications and Experience:
  • Qualified CA/ MBA Finance or equivalent qualification augmented with relevant experience
  • 10-12+ years in progressively responsible finance roles, preferably with NGOs in a senior level financial management position.
  • Prior experience of managing international donor funds is desirable
  • Skills required :
    • strong interpersonal and presentation skills and ability to communicate at all levels of the organization and with staff at remote locations
    • Strong leadership skills and the ability to influence decision making.
    • High proficiency of working with data from conceptualization to analysis and presentation stages. Knowledge of data analysis methodology and tools (MS Excel, MS Access, EPI-Info) and use of presentation software is important.
    • Ability to handle multiple tasks, stay focused under pressure, think strategically and implement aggressively.

Compensation Offered

The gross remuneration budgeted for this position is attractive. Offers shall be commensurate with the qualifications, experience and salary history, of the selected candidate.

Duration of the Contract

The duration of the contract will be for two year with possibility of extension based on  performance and availability of funds.

How to apply:

Interested candidates must send their latest resume/CV, cover letter and remuneration expectations, latest by by 17 January 2016 to southeastasia@theunion.org indicating the position applied for in the subject line.

The Union is an equal opportunity employer. Qualified women candidates are encouraged to apply.
Only shortlisted candidates will be contacted.

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