Field Log Admin - Médecins Sans Frontières (Apply by: February 05, 2016

Médecins Sans Frontières (MSF) is an international humanitarian medical aid organization working in more than 70 countries worldwide. Médecins Sans Frontières is neutral, impartial, independent, and not linked to any political party or governmental body. Our teams provide emergency medical assistance to people in need, irrespective of their nationality, race or religion. In 1999 MSF was awarded the Nobel Peace Prize as recognition for its medical work in several continents. 

Position: Field Log Admin
Location of Job: Rohtak, Haryana
Duration: 12 months (renewable)
Start Date: 1st March 2016
Salary Package: INR 52,695/- plus benefits
Closing date: 5th Feb 2016

Objectives:

Coordinate, implement and supervise the logistics, HR/ administration related activities of the set-up of a new MSF project according to the standard policies, in order to optimize the response to the needs of the target population

Main Tasks & Responsibilities:

Logistics
• In coordination with Fieldco assure good implementation of the logistic set up of the project (set up office, house and clinic) and to put related MSF procedure on place.
• Arrange, in close relation with the Medical referent in the project and the logistics coordinator, the supply chain processes and systems (order processing, order and stock management, cold chain, procurement systems), keeping accurate and updated information on stocks (expiry dates, security level, pipeline and lead times) in order to ensure availability of all the medical and non-medical material and related services under optimal conditions.
• Arrange the storage, packing and management of stocks (logistics materials, stationery and
• maintenance products), applying the storage rules for products (food, hazardous substances, etc.), control consumption patterns, and provide the medical team with means and technical support for the pharmacy management (or pharmacies) in order to ensure material availability and a rational use of the stocks.
• Implement and guarantee quality of construction and rehabilitation projects (construction, rehabilitation, installation, and repair& maintenance of facilities in compliance with MSF standards.
• Oversee the conditions of acceptance of all cargo arriving in the project and the organization (including packing and documentation) of the shipping in order to ensure goods arrive safe and sound.
• Evaluate, in conjunction with the line manager, the transportation and communication needs of the project, ensuring access to emergency means of communication in 24/7 basis, in order to ensure that both the size and type of the equipment (telecom & vehicles fleet) is properly adapted.
• Manage the setup, and maintenance activities of both the vehicle fleet and the communication equipment (ICT, COM, computers, etc.) in order to ensure its good condition and usability. Assure implementation of the maintenance system in the project 
• Manage, and train the teams of drivers, mechanics and any other staff involved in vehicle management in order to ensure their operating capabilities.
• Manage the team of guards
• Ensure proper construction/rehabilitation works and energy/electricity installation/maintenance

HR/ Admin
• In close coordination with the Field Coordinator coordinate and supervise the HR administrative processes (end of contract, accommodation, extension of mission, early return, etc.) of the international staff of the project in order to ensure an efficient staff sizing, to facilitate its reception, movements and legal compliance.
• Ensure taxes and national social insurances compliances.
• In close coordination with the Field Coordinator recruit, brief and supervise national staff linked to HR/ administration and logistics related positions 
• Negotiate the terms & contractual conditions of vehicle hire contracts, lease agreements, and all service contracts, with local or international providers, under the supervision of the administration department and the line manager

Security
• In close collaboration with the Project Coordinator, define/update the project security policy, implementing the technical aspects of the risk reduction policy and the technical feasibility of the evacuation plan, in order to ensure people’s security.

Reporting
• Participates in monthly reports according to guidelines (Sitreps, logistical statistics, etc.)

Others
• To perform any other tasks as required by your Supervisor/Line Manager
• To maintain a flexible approach and responds to the needs of the project even if outside of this job description.

Key Requirements: 

Qualifications:
• Essential, secondary education or technical school diploma; desirable degree in engineering or specialized technical studies.

Work Experience:
• Essential, working experience of at least two years in logistics activities related jobs. Good understanding of HR/ Admin issues.

Language:
• English and Hindi compulsory. Local language will be an asset

Specific skills:

• Ability to organize and prioritize workload & taking initiative when appropriate
• Able to integrate into a multi-cultural team and cooperate with co-workers
• Able to work independently as well as part of a team
• Strong coaching and mentoring skills
• Ability to cope with stress 
• Willingness to live and work in a rural setting
• Good Punctuality and ability to act with responsibility
• Demonstrates flexibility in taking up tasks outside of regular job responsibilities as required
• Understanding of MS Office especially Word, Excel & PowerPoint

APPLICATION PROCEDURE
Please clearly state which position you are applying for and send CV and letter of motivation to apply for this position (with phone number) no later than 5th Feb 2016 to msfocb-delhi-pdm@brussels.msf.org. 

We do not use any external recruitment consultants.

Application without motivation letter will not be accepted.
Due to high volume of applicants only short-listed candidates will be contacted.