Supply and Procurement Assistant - UNICEF (Apply by: July 27, 2015)

JOB DESCRIPTION

Supply and Procurement Assistant, UNICEF, Lucknow

Re-advertisement Supply and Procurement Assistant

Location: Lucknow
Level: GS6
Fixed Term Appointment
Closing Date: 27 July 2015

* Candidates who applied earlier need not apply again.

If you are a passionate and committed professional and want to make a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.

UNICEF, the world’s leading children’s rights organization working for the rights of children, seeks a fixed-term appointment for the post of Supply and Procurement Assistant.

PURPOSE OF THE POST:

Under the general supervision of the Operations Manager, manage the supply chain originating from the state office demand. The post will strengthen the state office’s ability to procure, order and receive goods and services cost efficiently. It will also strengthen the state offices ability to control stocks and improve its responses to emergencies.

MAJOR DUTIES AND RESPONSIBILITIES:

• Manage the local procurements of goods and services up to the limit established for the state office, including the establishment of local LTAs.
• Manage purchasing and/or calling off goods and services from LTAs.
• Monitor receipt of goods and services and prepare regular reports of the same. Participate in local CRCs.
• Supervise and maintain the correct filing of the department’s procurement documentation to include, requisition files, Bid files, PO and Contract files.
• Prepare monthly statement of all incoming AIR/SEA shipments.
• Coordinate the state office demand for goods and services and in conjunction with requesting programs and S&P to establish and monitor the procurement plans.
• Obtain, store and make available to others local market knowledge.
• In conjunction with S&P and local program set up, improve and support a functional and flexible distribution system. Coordinate across all the sectors and monitor usage of supplies. When necessary liaise and coordinate with customs and port officials, shipping, and transport agents in order to support clearance and receipt of imported goods.
• Provides any other tasks as assigned by the supervisor.

QUALIFICATIONS, SKILLS AND ATTRIBUTES

a) EDUCATION:
Completion of secondary education required. Additional courses from recognized universities in purchasing methods and/or accounting is preferred.

Vocational training in Business Administration, Supply chain Management, logistics or a related field an asset.

b) WORK EXPERIENCE:
Minimum Six years of progressively responsible professional work experience in supply / logistics management. Experience from emergency logistics is desirable.

c) LANGUAGES:
Fluency in written and Spoken English required. Working knowledge of Hindi desirable.

d) COMPETENCIES:

i) Core Values (Required)
• Commitment
• Diversity and Inclusion
• Integrity

ii) Core Competencies (Required)
• Communication (II)
• Working with People (II)
• Drive for Results (II)

iii) Functional Competencies (Required)
• Analysing (II)
• Applying Technical Expertise (II)
• Following instructions and Procedures (II)
• Planning and Organizing (II)

e) OTHER SKILLS AND ATTRIBUTES:

• Proven ability to conceptualize, innovate, plan and ensure timely delivery of results as well as impart knowledge and teach skills.
• Good communication skills including spoken, written and presentation skills.
• Ability to organise and prioritise work independently
• Strong interpersonal skills including ability to operate effectively across organizational boundaries and ability to establish and maintain effective working relations with people in a multi-cultural, multi ethnic environment with sensitivity and respect for diversity
• Good analytical and negotiating skills
• Proficient computer skills particularly in procurement computer systems, spreadsheets, database management and internet applications
• Developing leadership skills
• Demonstrated ability to work in a multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organization.

Applications consisting of a cover letter, P11 and an up-to-date CV should be sent to
spa-lucknow@sams.co.in by 27 July 2015.

The P11 form can be downloaded from the following link: http://unicef.in/Careers (click on the Download P11 button towards the end of the page once you reach the page). In order to ensure that your application is sorted correctly, please clearly mention the title and location of the post in the subject line of your e-mail/application. For more details of the post and full job descriptions, visit the UNICEF India website athttp://unicef.in/Careers and click on “Current Vacancies” on the right panel of the page. 

Applications of only the short listed candidates will be acknowledged. This vacancy is open to Indian Nationals only.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

UNICEF does not charge a fee at any stage of the recruitment process including application, interview, meeting, traveling, processing, training etc. UNICEF is a non-smoking working environment. (click on the Download P11 button towards the end of the page once you reach the page). In order to ensure that your application is sorted correctly, please clearly mention the title and location of the post in the subject line of your e-mail/application. For more details of the post and full job descriptions, visit the UNICEF India website at http://unicef.in/Careers and click on “Current Vacancies” on the right panel of the page.

Applications of only the short listed candidates will be acknowledged. This vacancy is open to Indian Nationals only.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

UNICEF does not charge a fee at any stage of the recruitment process including application, interview, meeting, traveling, processing, training etc. UNICEF is a non-smoking working environment.