Programme Assistant - UNICEF (Apply by: August 05, 2015)

JOB DESCRIPTION

Programme Assistant, UNICEF, Guwahati

Location: Guwahati
Level: GS6
Fixed Term Appointment
Closing Date: 5 August 2015

If you are a passionate and committed professional and want to make a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.

UNICEF, the world’s leading children’s rights organization working for the rights of children, seeks a fixed-term appointment for the post of Programme Assistant.

PURPOSE OF THE POST:

The incumbent of the post will provide administrative support to Programme Specialists/Officers in the Field Office focusing on planning, implementation and monitoring of UNICEF assistance to the assigned programmes/projects, with specific emphasis on cash, supply and contract-related inputs and transactions as per approved UNICEF programme-cum-financial management systems (HACT, SAP/VISION/Performance Management).

The incumbent will also assist with the compilation of programme-related information, data and reports on the assigned programmes

MAJOR DUTIES AND RESPONSIBILITIES:

1. In coordination with the Programme Specialists/Officers, prepare documentation for release of funds to implementing partners. Scrutinize accounts of assigned projects, ensuring that supporting documents, viz. FACE & Utilization Certificates, SoE, etc. are in order, and process for liquidation and/or reimbursement.  Prepare status of cash assistance on a regular basis and, in consultation with concerned Programme Specialists/Officers, follow-up on outstanding releases (DCTs) to ensure timely receipt and liquidation of accounts.
Orient implementation partners on essential UNICEF programme and funds management processes, including HACT.
2. Keep abreast of policies and procedures relating to UNICEF assistance including those relating to various work processes, including Project Co-operation Agreements (PCAs) to ensure that proposals are in line with set standards, budgets are accurately computed and all documents are complete prior to submission to the L-PCARC.
3. Under the guidance of Programme Specialists/Officers, prepare budget projections and take action for timely preparation of programme inputs using the current software system (SAP/VISION).  Monitor funds commitment/utilization and prepare status reports on programme implementation, on periodic basis and as per set standards.  Ensure that data on WBS/PBA wise funds is available and updated on a regular basis, for the assigned programmes.
4. Raise all supply-related requisition documents, so that procurement action can be undertaken, as per approved process and adhering to segregation of duties.  In consultation with concerned Supervisor/s, strengthen the supply monitoring system, including the receipt and end-user monitoring of supplies provided to the concerned programmes/projects.
5. Provide data/inputs for the preparation of Annual Reports, Donor Reports, Funds Utilization Reports and other documents.  Support the Programme Specialists/Officers during periodic programme meetings in the office and/or with partners on specified tasks.
Undertake field visits for specified tasks, including HACT assurance activities (spot checks, field monitoring, etc).
6. Participate in and provide programme logistics support for the organization of workshops/seminars/training programmes/special events, etc.  for the programmes assigned.

Perform other duties as assigned from time to time.

QUALIFICATIONS, SKILLS AND ATTRIBUTES

a) EDUCATION:

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

b) WORK EXPERIENCE:

Minimum six (6) years of progressively responsible programme and administrative experience, of which at least three years is closely related to programme support logistics.  
Knowledge of SAP/VISION, office procedures and work processes, etc. desirable.

c) LANGUAGES:

• Fluency in English required (both written and verbal).
• Knowledge of the local working language of the duty station is an asset.

d) Competency Profile

i)  Core Values (Required)
• Commitment
• Diversity and Inclusion   
• Integrity

ii)  Core Competencies (Required)
• Communication  [II]  
• Working with People  [II]  
• Drive for Results  [II]

iii) Functional Competencies (Required)
• Analyzing   [II]
• Applying Technical Expertise [II]
• Following instructions and Procedures [II] 
• Planning and Organizing [II]

e) Other Skills and Attributes

• Thorough knowledge of UNICEF programme management and operations skills for handling detailed assignments of a semi-professional nature.
• Proven organisational skills and ability to organise workload independently
• Good analytical skills related to project implementation, monitoring and financial performance
• Proven ability to work with Windows-based computer applications essential
• Good communication skills – written and spoken
• Ability to work harmoniously in a multi-cultural environment

Applications consisting of a cover letter, P11 and an up-to-date CV should be sent to pag-unicef@sams.co.in by 5 August 2015.

The P11 form can be downloaded from the following link: http://unicef.in/Careers  (click on the Download P11 button towards the end of the page once you reach the page). In order to ensure that your application is sorted correctly, please clearly mention the title and location of the post in the subject line of your e-mail/application. For more details of the post and full job descriptions, visit the UNICEF India website at http://unicef.in/Careers and click on “Current Vacancies” on the right panel of the page.

Applications of only the short listed candidates will be acknowledged. This vacancy is open to Indian Nationals only.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

UNICEF does not charge a fee at any stage of the recruitment process including application, interview, meeting, traveling, processing, training etc. UNICEF is a non-smoking working environment.