Team Assistant - World Health Organisation (Apply by: April 12, 2016)

OBJECTIVES OF THE PROGRAMME :

To provide technical and operational support to increasing country demand for support in comprehensive evidence-based health policies, strategies and plans in the context of primary health care oriented health systems strengthening. Countries have requested WHO assistance in the effective application of economic and financing analysis for developing evidence-based health policy, strategies and plans.

Description of duties:

Under the direct supervision of Regional Adviser-HEP and broad guidance of the Director-HSD, the incumbent provides office and secretarial support as follows:

Office support

• Screen and distribute incoming correspondence, attaching background information or related file and forwarding to staff concerned, highlighting issues requiring attention; draft replies to general and administrative matters; type technical reports and documents, tabular materials, etc., ensuring conformity with WHO standards; assist in preparing presentations; follow-up on deadlines to ensure timely response.
• Effectively manage appointments
• Take notes at meetings and prepare draft summary record, as required.
• Draft correspondence on routine matters on own initiative or from brief instructions, type statements, report, studies, including statistical tables etc. using work processing equipment.
• Obtain documents and information from in-house and external sources and undertake information searches based on brief instructions/guidance
• Maintain filing systems and ensure easy accessibility and retrieval of records. 

Programme support

• Prepare contracts for consultants, Agreement for Performance of Work (APW), Technical Services Agreement (TSA) and General External Services requests (GES), record receipt of deliverables and initiate and monitor payments as needed
• Initiate requisitions for goods procurement and record receipt of deliverables 

Meetings/Duty travel

• Support the organization of meetings, workshops, seminars, etc, including typing of lists of participants, preparation of travel requests, letters of invitation, files, presentations and slides, reservation of meeting rooms and hotel accommodation
• Prepare travel requests for official travel, make flight and hotel reservations, prepare travel files and other related matters as requested 

Other duties

• Receive visitors and telephone calls, answering queries and\or redirecting them to appropriate staff providing background information on purpose of appointment
• Replace Executive Assistant during absences (if applicable); perform other related duties as required or instructed, including provision of support to other areas of work.

Location: New Delhi, India

Contract Type: Fixed-term Appointment

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