Accounts Officer - CIMMYT (Apply by: 31 Aug'14)

JOB DESCRIPTION

Accounts Officer, CIMMYT, New Delhi

1. POSITION VACANT: Accounts Officer (AO), CIMMYT, New Delhi

2. BACKGROUND: The International Maize and Wheat Improvement Center, known by its Spanish acronym, CIMMYT, is a not-for-profit research and training organization headquartered in Mexico. This organization is dedicated to increasing agricultural productivity with a view to ensuring global food security and reducing poverty and has partners in more than 100 countries.

Our client is an equal opportunity employer and encourages qualified women candidates to apply.

For more details about CIMMYT, please visit http://www.cimmyt.org/

3. JOB DESCRIPTION/ RESPONSIBILITIES:

CIMMYT would like to engage a competent and organized professional, for the post of Accounts Officer (AO), for a key flagship project i.e. The Borlaug Institute for South Asia (BISA). AO will be reporting to theRegional Finance and Administration Manager - BISA, s/he will be responsible for analyze, monitor, account and report on the financial aspects of BISA in compliance with the signed donor agreements and in accordance with BISA/CIMMYT’s guidelines and standards.

Key Responsibilities:

(1) Preparing vouchers and reviewing all supporting documents before payments are processed;
(2) Maintaining financial books of accounts for BISA;
(3) Managing monthly payroll of BISA employees;
(4) Ensuring statutory compliances -Tax Deduction at Source, Provident Fund and others;
(5) Managing fund transfers to various BISA centers /farms; monitor fund balances and review liquidation reports; reconcile fund and bank balances;
(6) Ensuring full reporting and accounting of invoices from CIMMYT and to CIMMYT on a regular basis; managing petty cash;
(7) Supervising the Finance & Admin Assistants and provide guidance to the BISA centers/ farms;
(8) Coordinating with Finance & Admin Assistants and Farm Managers on financial issues
(9) Maintaining complete record of all important documents of BISA transactions; Coordinating with management to ensure that the financial implementation adheres to all other aspects of the donor agreements.
(10) Maintaining a complete list of the BISA fixed assets
(11) Providing support to CIMMYT India Finance Officer – Delhi during month-end and year-end closing of the books.
(12) Coordinating with CIMMYT India Finance Officer – Delhi and Administration staff for any issues related toBISA related transactions
(13) Coordinating with CIMMYT HQ for submission of periodic reports as required
(14) Reviewing and verify expenditures to ensure adherence to budgetary requirements; check purchase requisitions and ensure proper account charging of expenses.
(15) Preparing annual operational and Capital expenditure budgets
(16) Preparing financial reports for Management / EXCO and BOT
(17) Preparing financial reports for reporting and audit purposes
(18) Travel to farms and other offices to support the operations at the farms;
(19) Any other task assigned by Supervisor

Position Specific: Accounts Officer BISA

(1) Assisting DG BISA and Country Liaison Officer- CIMMYT in financial management and to support BISA field activities;
(2) Monitoring fund transfer to BISA centres;
(3) Monitoring progress of all financial activities at BISA centres;
(4) Supporting the achievement of BISA financial objectives by anticipating requirements, submitting information for budget preparation, scheduling expenditures, monitoring costs and analyzing variances, in adherence to financial and accounting regulations
(5) Liaising with all scientists at the regional office, department staff (logistics, administration and procurement) and other CIMMYT staff as needed to ensure that CIMMYT project activities are adequately supported in reaching program objectives and reporting requirements
(6) Providing advice to all program and operations staffs on the application and interpretation of accounting and financial rules, regulations, procedures and policies

4. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:        
 
Qualifications:

(1) CA, CPA or Master’s degree in Business Administration/ Accounting;
(2) Knowledge of Accounting, Financial Management and budget planning;
(3) Adequate supervisory skills and experience.

Experience:

(1) At-least 5-7 years of experience after degree or 9 years after graduation - requires conceptual knowledge of theories, practices and procedures within a discipline;

Essential IT Skills:

(1) Proficiency in using standard windows-based software for word-processing, spread sheets, presentations, internet, etc;
(2) Ability to effectively use corporate systems and other specialized applications (user);
(3) Basic knowledge of Windows Operating System and LAN.

Essential Interpersonal Skills & Attributes:

(1) Excellent written and oral communication skills in English & Hindi;
(2) The incumbent must be proactive, innovative, and well articulate, displaying good analytical and leadership skills;
(3) Ability to communicate and relate effectively;
(4) Problem-solving & analyzing skills;
(5) Providing and/ or seeking services, sharing information and securing the cooperation and commitment of individuals/ small groups and/ or project teams;
(6) Ability to undertake diverse and complex assignments with minimal supervision and resolve competing demands;
(7) Good organizational skills: Ability to plan and prioritize own work and for internal clients;
(8) Cultural sensitivity and ability to work effectively, under pressure, with diverse teams/ different nationalities;

5. COMPENSATION OFFERED:

Gross compensation for the position shall be attractive. The offer made to the selected candidate shall be commensurate with qualifications, experience and salary history.
                                                                                                                                                      
6. LOCATION: New Delhi

7. REFERENCE: AO-CIMMYT

8. CONTACT INFORMATION:

Senior Consultant
Strategic Alliance Management Services P Ltd.,
1/1B (Ground Floor), Choudhary Hetram House,
Bharat Nagar, New Friends Colony, New Delhi 110 025;
Phone No- 011- 26842162; 41653612; Direct Extn: 29
E-mail: ao-cimmyt@sams.co.in
                                                                                                                                                 
9. LAST DATE FOR APPLICATIONS:

Eligible candidates interested in this position are requested apply to ao-cimmyt@sams.co.in with a cover letter, discussing their interest in and suitability for the position, along with an updated resume, giving details of three references, current cost to organization and expected compensation, by or before August 31, 2014. For further details please visit www.sams.co.in