HR Assistant (Multiple positions) - World Health Organization (Apply by: 30 Aug'14)

Vacancy Notice No: HQ/14/GMG/TA103 Title: HR Assistant (Multiple positions) Grade: G5 Contract type: Temporary appointment Duration of contract:  3 months* (Please see under Section "Additional Information")   Date: 14 August 2014 Application Deadline: 30 August 2014 (8 day(s) until closing deadline) Currently accepting applications Duty Station:  Geneva, Switzerland   Organization unit: HQ/GMG General Management (HQ/GMG) / HQ/HRD Human Resources Management (HQ/HRD) OBJECTIVES OF THE PROGRAMME : A sound, well managed, responsive and efficient Organization-wide Human Resources Management strategy and service delivery which supports the work of WHO and its Member States, encompassing, but not limited to: HR policy development and planning, organizational design and job classification, talent management (including succession planning, recruitment, career development, performance management, rotation and mobility), organizational diversity, conditions of service, compensation and benefits, staff development and learning, HR legal advisory services, administration of justice, HR administrative review, Global Staff/Management relations, representation of WHO and influencing of inter-agency HR Common System initiatives, as well as the provision of global advisory services to management and staff. Description of duties: In relation to the cluster departments/programmes assigned, the HR Assistant will assist in some, or all, of the following duties and responsibilities: 1. Assists the responsible officer(s) in activities and processes related to recruitment of Fixed and Short-Term staff (Professional and General Service staff): a. Drafts and ensures accuracy of vacancy notices, and posts them on the Intra/Internet, via standard distribution. Drafts appropriate screening questions; b. Generates preliminary screening of applicants on the basis of agreed criteria; generates spreadsheets using the on-line recruitment system to facilitate review by the HR specialist, hiring manager and subsequent selection panel; c. Ensures all arrangements for interviewing and testing of prospective staff including preparing recruitment panel files, scheduling interviews, arranging for video conferencing facilities, organizing travel as required, and monitoring of testing; d. Conducts reference searches and enters candidate profiles in GSM; and e. Initiates preliminary version of selection panel reports (by inserting posting and screening information) and prepares selection background for submission to approving authority. 2. Provides assistance to staff members and/or applicants under selection or under reassignment and ensures that support and accurate and complete information is provided in a timely manner. 3. Liaises with the Global Service Centre to provide information and obtain clarification on specific staffing cases, particularly in relation to queries on entitlements and benefits, and during the on-boarding and separation processes. 4. Maintains an up-dated and efficient tracking system to ensure cases are efficiently managed within the allocated timeframe and in the most effective way; maintains all necessary records, databases and statistics to allow comprehensive filing, tracking and analysis. 5. Drafts reports and messages, prepares formal HR correspondence to both staff members and managers. 6. Organizes meetings, teleconferences, and selection panels and all related logistics; ensures completeness of all documentation and information for the meeting. 7. Assists in the organization of the induction programme. 8. Acts as the focal point for all administrative questions in relation to the topics covered. 9. Liaises with different clusters within WHO to share, search for information and proactively develop new useful contacts. 10. Performs all other related duties as assigned. REQUIRED QUALIFICATIONS Education: Essential: Completion of secondary school supplemented by training in administrative/HR work. Desirable: Additional relevant higher education an advantage. Skills:  Strong analytical skills and good sense of judgement. Ability to draft in English, concisely and grammatically correctly. Very good organizational skills. High sense of prioritization and attention to detail. Discretion and tact; ability to handle and preserve confidential information. Ability to liaise with people at all levels of the Organization and to proactively search for information. Ability to plan ahead and at the same time work well under pressure. Customer orientation, cultural sensitivity and good business ethic. Self-motivated, flexible and able to innovate. Software Skills: Proficient computer skills in MS Office applications (including Powerpoint, Excel, Word). Practical knowledge of ERP applications such as Oracle or SAP would be an asset. WHO Competencies: 1. Communicating in a credible and effective way 2. Producing results 3. Moving forward in a changing environment 4. Knowing and managing yourself 5. Fostering integration and teamwork. Experience: Essential: A minimum of 5 years of relevant experience in HR or administrative work. Desirable: Two years recent experience in at least one of the following specialized areas of HR: selections, recruitment, briefing of new staff, entitlements and benefits, staff development and learning. A sound knowledge of the Staff Regulations and Staff Rules, procedures and practices as related to the work would be an advantage. Languages: Essential: Expert knowledge of English and intermediate knowledge of French.  Additional Information: This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of each office. Other similar positions at the same level may be filled from this vacancy notice. A written test may form part of the screening process. This Vacancy Notice is published in English only. * At the time of appointment the Organization may decide to offer a contract of a longer duration. Monthly salary: (Net of tax) CHF 6257 at single rate CHF 6257 with primary dependants

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