Executive (Administration) - Ipas Development Foundation (Apply by: 15 June'2014)

JOB DESCRIPTION

Executive-Administration (EAs),

Ipas Development Foundation (IDF), Multiple locations

1. POSITION VACANT:  Executive-Administration (EAs), IDF, Multiple locations

2. ORGANIZATION BACKGROUND:

Ipas Development Foundation (IDF) is a Section 25 non-profit company, founded in 1973, is a global nongovernmental organization dedicated to ending preventable deaths and disabilities from unsafe abortion. Through local, national and global partnerships, Ipas works to ensure that women can obtain safe, respectful and comprehensive abortion care, including counseling and contraception to prevent future unintended pregnancies.

Ipas has been working in India for over a decade towards strengthening training systems, service delivery of comprehensive abortion care services and advocacy initiatives to increase women's access to safe abortions, with the aim of making a positive impact on the health of Indian women. Ipas engages closely with the government at the national and state level to provide technical assistance to strengthen the comprehensive abortion care policy and program interventions. Ipas program’s geographic coverage currently includes 11 states - Bihar, Jharkhand, Maharashtra, Madhya Pradesh, Rajasthan, Gujarat, Uttarakhand, Chhattisgarh, Assam, West Bengal and Meghalaya - where they work with the public health system to ensure improved access to abortion and contraception services for women.

For more information about IDF please visit http://www.ipas.org/ 

3. JOB DESCRIPTION/ RESPONSIBILITIES:              
                  
Reporting to the concerned State Program Manager, the Executive Administration (EAs) shall be responsible for the smooth functioning of State Offices and equipment, including communication systems. The EAs shall also be responsible for managing all vendors and service providers associated with the office.

Key Roles and Responsibilities:

(1) Managing the front office, including day-to -day supervision of staff deputed by housekeeping and vendor firms;
(2) Ensuring smooth functioning of office equipments, maintenance of filing system and contact databases;
(3) Managing the resource center by updating relevant records and maintaining a close oversight of the flow of materials (viz. materials requested and materials returned);
(4) Maintaining stocks of office supplies and other materials, ensuring timely replenishment of stocks;
(5) Coordinating travel of staff and consultants in a timely manner; Also providing assistance for organizing workshops, conferences and other events, as necessary;
(6) Certifying bills and invoices and ensuring their timely processing;
(7) Providing any other assistance, as necessary.

4. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:        

Qualifications:

Bachelor’s Degree from a reputed institution/ university.

Experience:
Minimum one to three years of relevant experience in office administration.

Skills and Competencies:
(1) Strong computer skills with proficiency in MS Office, as well as standard database management software;
(2) Fluency in written and spoken English, Hindi and the local language;
(3) Confident and self-driven; 
(4) A good team player.

5. COMPENSATION OFFERED:

IDF is a progressive paymaster and endeavors to position itself at par with leading international non-profits working in the area of public health in India.

The offer made to the selected candidate shall be commensurate with qualifications, experience and salary history.

6. LOCATION:

Raipur, Bhubaneswar and Bengaluru.

7. REFERENCE:    

EA-IDF

8. CONTACT INFORMATION:    

Senior Consultant
Strategic Alliance Management Services P Ltd.
1/1B, Choudhary Hetram House, Bharat Nagar 
New Friends Colony, New Delhi 110 025 
Email: ea-idf@sams.co.in   

9. LAST DATE FOR APPLICATIONS:

Eligible candidates interested in this position are requested to courier or email their applications to the above address or email id by or before June15, 2014.

Applicants are urged to fill the ‘online’ application form available athttp://www.sams.co.in/forms/IpasEAform.html. Candidates who are unable to fill the ‘online’ form may alternately download and submit the prescribed application form available at http://sams.co.in/IpasEAJAF.docand mail it to ea-idf@sams.co.in.