Procurement Manager - Public Health Foundation of India (Apply by: 27 June 2014)

Position Vacant : Procurement Manager

Position Code : PHFI/2014/140

Place of Posting : PHFI, New Delhi

Organization Name : Public Health Foundation of India

Public Health Foundation of India, is a public private initiative that has collaboratively evolved through consultations with multiple constituencies including Indian and international academia, state and central governments, multi & bi-lateral agencies and civil society groups.

PHFI is a response to redress the limited institutional capacity in India for strengthening training, research and policy development in the area of Public Health.

Structured as an independent foundation, PHFI adopts a broad, integrative approach to public health, tailoring its endeavours to Indian conditions and bearing relevance to countries facing similar challenges and concerns. The PHFI focuses on broad dimensions of public health that encompass promotive, preventive and therapeutic services, many of which are frequently lost sight of in policy planning as well as in popular understanding. The Prime Minister of India, Dr. Manmohan Singh, launched PHFI on March 28, 2006 at New Delhi. PHFI recognizes the fact that meeting the shortfall of health professionals is imperative to a sustained and holistic response to the public health concerns in the country which in turn requires health care to be addressed not only from the scientific perspective of what works, but also from the social perspective of, who needs it the most.

Job Description / Responsibilities:

PHFI intends to recruit a Procurement Manager who will work under the overall supervision and guidance of the Head of Procurements Division. PHFI believes in open and ethical procurement process, to ensure that the organization is able to do all its procurements of goods and services in a fair and transparent manner and obtaining best value for money. PHFI is therefore looking for a Procurements Professional of high quality, absolute integrity and efficiency.

The Procurement Manager will report to, and work under the direct supervision of, the Head of Procurement Division and be responsible for the following duties:

Following are the duties and responsibilities of the Procurement Manager:

• Assist the Head of Procurement Division on all matters relating to the procurement of goods and services required for PHFI Central and its constituent Institutes and units;
• Review, record and prioritize purchasing requests and obtains additional information/ documentation as required; provide assistance and propose solutions to ensure that best value is obtained during the procurement process.
• Identify and recommend sources of procurement; interview potential suppliers through market research.
• Prepare tender documents (e.g., Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
• Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required services at the best terms and lowest costs possible with due consideration to the required technical compliance.
• Under the guidance of Head of Procurement Division, contribute to the negotiation process of terms and conditions of orders;
• Finalize purchase orders and contracts for approval by the Procurement Head; may authorize purchases in line with delegated signature authority, and, prepare submission to the appropriate authority / authorized person / official of PHFI.
• Resolve / assist in resolving contractual issues/problems, including any discrepancies between purchase orders and items/quantities shipped or received, late deliveries of goods, ensure compliance with contractual rights and obligations; review vendor performance reports from requisitioning branches of PHFI.;
• Prepare and maintain all relevant internal databases and files; keep track of any contractual agreements, and purchase orders.

• Draft correspondence and perform other duties as assigned.

Qualifications and traits required

• Essential: Commerce graduate with 5-7 years of work experience in handling procurements with an MNC/reputed Indian Company/non-government Organization (NGO).
• Desirable: Qualified professional in Business Administration i.e. MBA/PGDBA in Administration/MIS with 3-4 years of work experience in MNC/reputed Indian Company/non-government Organization (NGO)
• Excellent Communication skills (written and oral)
• Supervisory Skills
• Appropriate IT skills and ability to handle his/ her work on an IT enabled environment.
• Interpersonal skills and ability to interact in a multi-dimensional team
• Analytical skills

Competencies and attributes:

• PROFESSIONALISM: Knowledge of procurement policies, processes and procedures generally and, in particular, those related to the purchase of supplies and services. Knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; monitors and adjusts plans and actions as necessary; uses time efficiently.
• CLIENT ORIENTATION: It is important that the Procurement Manager provides a positive, supportive and enabling attitude towards the various requisitioning branches or units under the PHFI and carries out the procurement process efficiently, establishing and maintaining productive partnerships with them by gaining their trust and respect. He should also monitor the ongoing developments inside and outside the and keep the requisitioning branches informed of progress or setbacks in projects and make all reasonable efforts to meet timelines for delivery of products or services to the requisitioning branch/ unit.

Interested and eligible candidates may send in their CV to recruit@phfi.org by highlighting the Position Code (PHFI/2014/140) in the subject line. Only shortlisted candidates will be contacted for the interview.

Last Date for receipt of applications: 27 June 2014