Executive Assistant to CEO - Bharat Rural Livelihood Foundation (Apply by: 12 June 2014)

JOB DESCRIPTION

Executive Assistant to CEO, Bharat Rural Livelihood Foundation

1. POSITION VACANT:  Executive Assistant to CEO,Bharat Rural Livelihoods Foundation (EA-BRLF), New Delhi

2. ORGANISATION BACKGROUND:

Government of India (GOI) has initiated Bharat Rural Livelihoods Foundation (BRLF) as an independent organization under the Societies Registration Act to facilitate civil society action in partnership with State and Central Government, for transforming livelihoods and lives of rural households, with an emphasis on women, particularly in the Central Indian Tribal Region.

BRLF is a unique and first-of-its-kind initiative and the Foundation is constituted as a partnership between Government on the one hand and the private sector philanthropies, public and private sector undertakings (under Corporate Social Responsibility) on the other.

Major functions of BRLF will be to provide financial grants to Civil Society Organizations (CSOs) to meet their human resource and institutional costs for up-scaling of proven interventions, invest in institutional strengthening of smaller CSOs and capacity building of professional human resources working at the grassroots. Alongside, BRLF will continuously facilitate projects receiving its grant support through all levels of Government to ensure smooth flow and utilization of Government funds to rural communities and poor households under the mega Centrally Sponsored Schemes for promoting livelihoods of the poor.

The General Body and Executive Committee of BRLF are constituted by eminent individuals as well as ex-officio representatives from private philanthropies, public and private sector organizations, financial institutions, State Governments and GOI.

A detailed note on BRLF is available at http://sams.co.in/BRLF-Intro.html

BRLF is an equal opportunity organization. Qualified women are encouraged to apply.

3. JOB DESCRIPTION/ RESPONSIBILITIES:

Reporting to the Chief Executive Officer, BRLF, the EA to CEO will be primarily responsible for providing consistent, high-level support to the CEO and assist in Human Resource and Public Relations functions.

The post holder shall provide substantial organisational, administrative, logistical as well as research support to the CEO. S/he will assist in the recruitment process for new staff appointments and provide oversight of logistics for BRLF visitors and various Committee Meetings. The incumbent will also be responsible for preparing various briefing notes and conducting secondary research, mining data bases for various reports, as required by the CEO. 

Key Responsibilities:

(1) Providing effective organizational, logistical and research support to the CEO, including various administrative and secretarial duties, organizing all correspondence, appointments, travel arrangements and related logistics for and providing feedback and reminders on a regular basis;
(2) Preparing draft reports, letters on behalf of the CEO; Preparing briefing notes and summaries of key documents, as needed;
(3) Maintaining regular contact and liaison with key contacts and agencies as directed by the CEO and acting as a filter for all visitors, enquires and contacts; Coordinating BRLF meetings and recording of minutes and major decisions;
(4) Assisting the CEO in the efficient functioning of the Project Grantee and Selection Committee, the Executive Committee Meetings as well as the General Body Meetings;
(5) Taking care of logistics for Committee Members viz travel bookings and stay arrangements, booking the venue for meetings, recording of minutes of the meeting;
(6) Assisting the CEO in the management of staff performance appraisals;
(7) Managing and assisting the recruitment process for all new appointments including the completion of reference checks;
(8) Assisting in the preparation of staff appointment letters, maintaining personnel files and allotting contract number to consultancy contracts;
(9) Providing support and oversight of appointments, travel arrangements and related logistics for all BRLFvisitors as required;
(10) Overseeing hotel and travel contracts (car, train and flight bookings) and negotiating the best service and rates for the organization in coordination with the Admin Assistant  and under the guidance of the Chief Finance Officer;
(11) Providing direction to the Administration Assistant.

5. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:

Qualification: 

Applicants must possess a Bachelors Degree in any discipline.

Experience:

(1) Minimum five years experience of working as an executive assistant to senior management, or handling the role of a senior administrator in an organization;
(2) Applicants having prior experience of working with Foundations, Grant making institutions or Government/ quasi-Government institutions, shall be at advantage;
(3)  Must possess demonstrated experience of conducting secondary research;
(4) Experience/ orientation to HR is desirable;
(5) Experience/ understanding of the development sector is desirable;
(6) Experience of working with Government or Government created Missions/ Societies, is desirable.

Skills and Competencies:

(1) Good knowledge and proficiency in using MS Office, especially Excel;
(2) Good reporting and writing skills;
(3) Ability to occasionally travel outside Delhi, accompanying the CEO and the President.

6. COMPENSATION OFFERED:

The offered compensation for this position is attractive and competitive to market rates. The offer made to the selected candidate shall be commensurate with qualifications, experience and salary history.

7. APPOINTMENT: This is a full-time position and the initial contract will be offered for a period of three years, renewable, based on performance.

8. LANGUAGE REQUIREMENTS:

The position requires fluency in both oral and written communication in English and Hindi.

9. LOCATION: The position will be based at New Delhi.

10. REFERENCE: EA-BRLF

11. CONTACT INFORMATION:

Senior Consultant
Strategic Alliance Management Services P Ltd.
1/1B, Choudhary Hetram House, Bharat Nagar
New Friends Colony, New Delhi 110 025 
Phones: 011-2684-2162; 011-4165-3612; 011-4101-1564 and 011-4101-1565

12. LAST DATE FOR APPLICATIONS:

Eligible candidates interested in this position are requested to fill the ‘online’ application form provided athttp://www.sams.co.in/forms/onlineapplicationsbrlf.html, by or before June 12, 2014. Please mention where you saw the job announcement.

For further details please visit our website http://www.sams.co.in