Programme Assistant - UNDP (Apply by: 28 May 2014)

Location :            Cotabato City, PHILIPPINES

Application Deadline :  28-May-14

Additional Category       Democratic Governance

Type of Contract :            Service Contract

Post Level :         SC-4

Languages Required : French 

Duration of Initial Contract :       Initial one year

Background

UNDP in partnership with European Union (EU) is working with the Regional Human Rights Commission (RHRC) in implementing the project, “Supporting the Transition to Bangsamoro: Strengthening Institutions for Peace and Human Rights”. This project aims to build RHRC’s institutional and individual capacities to mainstream human rights in the Autonomous Region of Muslim Mindanao (ARMM). For the first year, the project aims to strengthen RHRC’s institutional organization and operation to effectively support human rights initiatives; establish Human Rights Monitoring Centers in the provinces of Basilan, Sulu and Tawi-Tawi; build the capacity of RHRC to monitor, analyze, address, and report on the human rights situation in the ARMM, in accordance with international human rights standards and mechanisms; and produce a policy paper specifying RHRC’s indispensable role in respecting, protecting, and fulfilling human rights. On its second year, the RHRC will seek to develop a comprehensive handbook on citizenship and participation in local and national governance and justice systems; engage communities to popularize human rights principles and entitlement; and produce a policy paper on RHRC and facilitate learning opportunity for its senior staff to international treaty bodies and grievance procedures and mechanisms.

The project is seeking a Programme Assistant to provide technical, secretarial and logistical support to the Programme Manager in the implementation of the project. The project will be managed by RHRC through a Programme Management Team based in its regional office in Cotabato City.

Duties and Responsibilities

Under the overall guidance of Programme Manager and in close coordination with the Programme Management Team, the Programme Assistant will carry out the following responsibilities:

• Perform a variety of standard tasks related to Results Management, including screening and collecting of programme/projects documentation, projects data gathering, preparation of reports, organizing and filing of documents, sharing of information;
• Screen and review all documents and correspondence for action/signature of the Programme Manager;
• Assist the Programme Manager in the discharge of the day-to-day functions in providing over-all supervision to the project staff;
• Provide data and other information need by the Programme Manager;
• Draft terms of reference (TORs), notices, minutes of meetings and other correspondence and communications as may be assigned by the Programme Manager;
• Draft press releases and other visibility action documents and materials for the project;
• Monitor and coordinate programs and activities of the project with activities of the RHRC, other government agencies, non-government organizations and other stakeholders;
• With the assistance of other relevant project staff, organize, coordinate and prepare activities such as trainings, workshops, and meetings as provided in the Project’s Annual Work Plan (AWP);
• Perform such other tasks as may be assigned by the Programme Manager..

Competencies

Corporate competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favouritism.

Functional and technical competencies:

• Ability to work in a diverse and multi-cultural environment;
• Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
• Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
• Demonstrates openness to change and ability to manage complexities;
• Demonstrates self-management, including conflict management/negotiating skills on interpersonal issue;
• Excellent oral and written communication skills in English and Filipino;
• Excellent organizational skills and ability to work effectively in teams, delivering through and with others;
• Computer literate; good knowledge of Microsoft Office Applications; knowledgeable in the usage of computers and office software packages (MS Word, Excel, etc) and of spreadsheet and database packages, experience in handling of web based management systems;
• Able to confidently interact with funders, RHRC and ARMM personnel, and community stakeholders;
• Ready and willing to travel, usually on short notice.

Required Skills and Experience

Education:

Bachelor's degree or College level with extensive experience in management of projects in a non-profit setting.

Experience:

At least one year relevant experience in programme, administration and finance;

Previous working experience with a UN agency an asset..

Language requirements:

Fluency in the English, Filipino and the local language.

Application:

The selected candidate will receive a salary that is commensurate with his/her background and work experience. Interested applicants are requested to complete the UN Personal History Form (P.11), available in our website http://www.ph.undp.org/jobs/ and send to:

Humanresources.ph@undp.org

or

Human Resources

United Nations Development Programme

30th Floor, Yuchengco Tower I, RCBC Plaza

Ayala Ave., cor. Sen. Gil Puyat Ave., Makati City

Indicating the “Application to the Post Title and Vacancy No” on or before 28 May 2014. Kindly note that only completed P.11 forms will be reviewed. UNDP is an equal opportunity employer. Please note that we will contact only the short-listed candidates.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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