Senior Donor Relations Assistant - UNDP (Apply by: 20 May 2014)

Location : Kuwait, KUWAIT

Application Deadline : 20-May-14

Additional Category: Millennium Development Goals

Type of Contract : FTA Local

Post Level : GS-5

Languages Required : English

Expected Duration of Assignment : 1 year (renewable)

Background

Applications:

The office of the United Nations High Commissioner for Refugees (UNHCR) is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country. It also has a mandate to help internally displaced persons and stateless people. In more than six decades, the agency has helped tens of millions of people restart their lives.

The current vacancy notice is for the position of Senior Donor Relations Assistant in the Liaison Office in Kuwait City, Kuwait.

Organizational Context:

The Senior Donor Relations Assistant supports the Donor Focal Points in the donor group by ensuring that the recording and tracking of contributions (cash and in kind) is timely and accurate, while following up regularly to ensure that each contribution adheres to proper procedure. DRRM procedures regularly evolve and all staff must be flexible to adapt to and learn new rules.

The incumbent is under the direct supervision of the Head of Office . The donor group interacts with the rest of DRRM; thus the incumbent has regular exchanges with other staff in the Service. S/he also liaises directly with Bureaux Desk Officers, Programme Associates, Treasury and Budget Section. Externally, the incumbent may have contacts with DRRM's working level counterparts at Permanent Missions in Geneva regarding meetings and some reporting issues.

Duties and Responsibilities

Accountability (key results that will be achieved):

· Contributions (cash and in-kind) from government donors are promptly and accurately recorded, representing donor intents;

· Contributions are tracked with a view to monitoring payment and allocation of funds, monitoring of expenditures of funds, and to ensure reporting deadlines and requirements are met;

· The Head of the Donor Group and other Donor Focal Points receive relevant information related to contributions recording;

· Meetings with donor representatives are arranged.

Responsibility (process and functions undertaken to achieve results):

· Prepare standard forms for funding submissions, revision requests and donor reports;

· Draft and format components of donor reports, as required;

· Assist in setting up and updating standard tracking forms on contributions, contract mapping, reporting requirements and other financial data;

· Assist in analysing the donor pledge to accurately reflect donor earmarking (including references to specific groups of beneficiaries, regional/country/sectoral earmarking, etc.) and donor conditions (such as reporting requirements, funding period, payment, etc) in the CD; as well as to ensure agreement with recording/financial procedures/policies; in this context, obtain and analyse chart fields;

· Verify accuracy and completeness of supporting documents related to a particular contribution.

· Liaise, as necessary, with Treasury, DRRM Head of Recording Unit, relevant DRRM Regional Focal Points.

· Prepare/dispatch acknowledgement/thank you letter to the donor;

· Record the donor pledge in EPM within expected timeframe;

· Prepare JPO reports in coordination with Budget Service;

· Set up and manage the filing system of all donors covered by the incumbent (Livelink and paper) and update multiple tables;

· Organize programmes of visits, meetings and the annual consultations with relevant governmental donors, as well as for donor missions to the field when required;

· Provide back-up for other Donor Relations Assistants and on particular issues for Donor Focal Points during their absence;

· Undertake any other tasks as required by the Service.

Authority (decisions made in executing responsibilities and to achieve results):

· Decide the priority of tasks;

· Raise Contribution Details (CD) in MSRP;

· Follow-up with working level counterparts at Permanent Missions on details of contributions;

· Alert Donor Focal Points when deadlines are approaching.

Competencies

Functional Competencies:

· Analytical Thinking;

· Technological Awareness;

· Planning and Organizing.

Core Competencies:

· Demonstrates integrity by modeling the UN’s values and ethical standards;

· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

· Treats all people fairly without favoritism.

Required Skills and Experience

Education:

· Completion of the Secondary Education with post-secondary certificate/training in Business administration or a related field;

· Completion of University Degree in Business Administration or related field is desirable.

Experience:

· Minimum 5 years of previous job experience relevant to the function;

· Knowledge of UN (specifically UNHCR) procedures is necessary;

· Excellent knowledge supported by training of MS Word, MS Excel PeopleSoft;

· Understanding of other computer software, desirable;

· Statistical and mathematical competencies or accounting skills, desirable;

· Relevant UNHCR learning programmes such as Effective Writing, desirable.

Language:

· Excellent knowledge of English;

· Excellent knowledge of Arabic is desirable.

Applications :

· Applications should be sent along with the CV and UN Personal History Form through email to saurihr@unhcr.org

· The electronic version of a UN Personal History Form (P.11) can be downloaded from the following link;http://www.unhcr.org/recruit/p11new.doc;

· Incomplete applications and applications received after the deadline will not be considered;

· Please note that only short-listed candidates will be contacted for further consideration.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.