Thursday, April 3, 2014

Finance Officer - Marie Stopes India (Apply by: 13 April 2014)

Organization : Marie Stopes India

Positions : Finance Officer

No. Positions : 01

Location : Jaipur

Closing Date of receipt of Application : 13th April 2014

Email : 


Finance Officer
is responsible for the Maintenance of Sun System Accounting Software, Project Finance, Control & Payment of Creditors, Debtors Management, and Preparing Reports for Management, Field advance reconciliation and provides able assistance to the Finance Manager for the success and sustainability of MSI’s. The person is also expected to have Excellent accounting knowledge, good liaison experience with Debtors & Creditors, Account & Bank Reconciliation & subsequent follow up and Resolution. He/She should have good knowledge of Accounting Software and Other operating systems.

Job Title: Finance Officer

Location: Jaipur

Reports To: SPM with Technical Line reporting to Finance Director

Marie Stopes International (MSI) is a marketing focused, results oriented social enterprise. We develop efficient, effective and sustainable family planning programmes in the UK and overseas. The UK division provides services to men and women over 130,000 times a year.

The primary responsibility of this role is to further MSI’s Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE

It is a role requirement that the job holder must fully comply with, promote and live MSI CORE VALUES.

Key Responsibilities 

Key Responsibility 1

To Maintain Books of Accounts: To enter data on day to day basis, filing of the vouchers and reconcile account balances.

• To prepare, coordinate and organise vouchers for data entry
• To ensure reconciliation of the data and entry into sun system on day to day basis
• To reconcile account balances and pass necessary adjustment entry

Key Responsibility 2

To Ensure timely payments: To ensure timely payments to the creditors and Staff and prompt settlement of advances

• To ensure timely processing of payments
• To ensure receipt of expense vouchers from the Jaipur office on time and entry into sun system.
• To ensure control over all advances and ensure they are promptly settled by analysing it person wise, age wise and amount wise and preparing a report for Management Review.

Key Responsibility 3

Fund Management: To prepare cash flow project wise, ensure sufficient bank balances for the smooth functioning of the finance

• To review cash flows of all offices on monthly basis
• To ensure bank reconciliation on monthly basis
• To maintain and report fund balance to the FD on regular basis

Key Responsibility 4

Debtors/ Donors Management: To ensure management of debtors/ Donors balance on proactive basis for both reporting and compliance of donor requirement.

• To keep records of all the claims filed with the DC office in Rajasthan.
• To check the receipt on regular basis and keep an district wise/ age wise tracking with finance dept at Jaipur
• To prepare report and review with FM on weekly basis

Key Responsibility 5

Preparing & Filing Statutory Returns & Reports: To preparation & filing of TDS, PF, VAT, Professional Tax & Other Statutory Returns on time

• To ensure correct deduction of taxes from payments and deposition of same within given timeframe.
• To ensure filing of all returns on time
• To issue TDS certificate or decimation of information to the staff on time

Key Responsibility 6

Preparation of Management Reports: To ensure preparation of timely and accurate reports for the management review and follow up on the action taken

• To prepare management reports like aging analysis of advances, debtors analysis, F/U on BRS, and others
• To take F/U action based upon the review meeting with management
• Share appropriate accurate reports with budget holders

Skills and Experiences


• M Com, MBA Finance, CA or ICWA Inter (Desirable)


• B. Com or equivalent with at least 5 years of relevant experience in NGO environment
• M Com, MBA Finance, CA or ICWA with at least 1 years of relevant experience in accounting
• Good accounting and analytical skills & knowledge


• Good interpersonal and communication skills (both oral and written)
• Ability to work without close supervision and should be self-driven
• Proven ability to interpret verbal, written and numerical data
• Ability to work in a team as part of the team
• Hard working and willing to give additional time as required

Attitude/ Motivation

• Flexibility
• Drive and enthusiasm
• Ability to remain calm in a pressurized environment
• Able to give long hours to the office
• Confidentiality
• Friendly, helpful, warm and caring manner

Note: Please clearly indicate the Applied Post Name on the subject line of your email application, e.g.: “Application for the post of “Finance Officer”

We thank all applicants for their interest and will contact only those candidates whose skills and experience best match the requirements of the position.

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