Administration & Logistics Assistant - Save the Children (Apply by: 15 May 2014)

JOB DESCRIPTION – ADMINISTRATION AND LOGISTICS ASSISTANT 

Job Title: ADMINISTRATION AND LOGISTICS ASSISTANT

Location: RANCHI, JHARKHAND

Last date to send the applications: 15th May 2014

E-mail Id to send the applications: jobs@savethechildren.in

Job Purpose:

Undertake general core activities of administration in the state office and maintaining day to day record of adminand HR aligned with departmental targets and goals. Support in smooth functioning of office.

Role and Responsibilities

• Organising logistic support required to the project team in office, during travel, their accommodation, vehicle requirement.
• Dealing with the vendors and external agencies, maintaining records of vendors, following the procurement processes, maintaining stock and asset register and asset maintenance
• Organize procurement of consumables / stationery supplies as required for the state office and monitor its use.
• Coordinate maintenance of all office equipment and utilities, ensuring that all equipments are insured and properly maintained.
• Provide support in organizing workshops / seminars initiated in the state
• Maintain records of staff, attendance, leave records and performance reviews reports.
• Maintaining the filing, outgoing letter and incoming letter system in their respective locations
• Ensure vehicle movement record and utilities
• Manage the IT service provider
• Coordinate assisting administrative support during emergency responses, as required by the team
• To ensure follow the org. Child Safeguard Policy to the external and Travel Security briefing as and when required.
 

Professional Qualifications and Experience:

Graduate or above with 3-5 years of relevant experience

• Excellent communication, interpersonal, and negotiation skills. Ability to work long hours and under pressure, when necessary.
• Sound IT skills: word processing, spreadsheet, email
• Good relationship building, able to get things done at all levels

Professional & Personal Competencies 

• High level of professionalism in conduct
• Willingness to abide by Save the Children’s Code of Conduct and Child Protection Policy
• Commitment to and understanding of SC BR’s aims, values and principles