Logistic & Security Manager (MRP & India Programme) - Handicap International (Apply by: 16 May 2014)

JOB ANNOUNCEMENT

Logistic and Security Manager – Merged Regional Projects & India 
Programme

Handicap International

Location: New Delhi

Length of Contract: 19 months

Start Date: 01/06/14

Closing date for Applications: 16th May, 2014 

Email: jobs@handicap-international.asia

Handicap International (HI) is an international organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities & other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International’s actions and campaigns.

MANDATE 

Based in Delhi under the line-management of the Support Services Coordinator, the Logistic Manager must ensure management of the programme's logistics in accordance with Handicap International's internal framework and the regulations imposed by institutional donors, guaranteeing on-going logistical support for the activities developed and ensure security regulations are implemented.

The Logistic Manager is delegated the function of Security Officer by the Country Director and reports directly to him/her for all security related issues.

Working Environment

The merged Regional projects & India programme will be operational from 1st July, 2014.

The programme will manage the coordinated implementation of the projects in India and in 5 other countries of South Asia namely Bangladesh, Sri Lanka, Afghanistan, Nepal and Pakistan.

The Logistic Manager will be managing directly 5 positions i.e. Logistics Officer, Driver and 3 cleaners. He / She will coordinate closely with the Regional Domain Coordinators, the country programmes’ Logistic Manager, the Regional Logistics Advisor as well as with concerned HQ departments as required.

Responsibilities and Tasks

1/ Carry out or ensure efficient management of the supply chain
• Defining and ensuring the implementation of procurement procedures on the programme in line with internal and donor regulations
• Drawing up procurement plans for each funding contract
• Ensuring the correct management of customs clearance procedures 
• Ensuring the physical management of stocks and storage facilities
• Carrying out or ensuring the training of project teams on purchasing tools and procedures
• Developing a supplier database
• Carrying out or ensuring the monitoring of Purchase and Service Requests
• Drafting a procurement section for donor reports
• Assessing partners’ organization procurement systems and procedures
• Proposing adapted solutions to partners’ organization to comply with donors’ requirements

2/ Ensure correct management and use of the programme's vehicles and the management of any other means of transport in line with internal regulations and the security plan
• Defining the programme's travel requirements with the support services coordinator 
• Defining the rules for the management of vehicles and any other means of transport 
• Organising the management of other means of travel
• Carrying out/ensuring organisation of the allocation and loan of vehicles
• Ensuring optimal maintenance of the vehicles
• Carrying out or ensuring the monitoring of vehicle use and fuel consumption
• Ensuring the supply of fuel for the vehicles
• Ensuring the settlement and smooth implementation of a plane ticket booking system

3/ Ensure correct management of technical equipment 
• Validating the choice of adapted materials in line with procurement procedures
• Ensuring application of equipment management procedures and written certification of each withdrawal of equipment from stock
• Ensuring the installation, maintenance, monitoring and traceability of equipment (computer, power-supply, communication, etc.)
• Ensuring the use of an Equipment Monitoring Chart (EMC) and the quality of the data it contains
• Carrying out/ensuring training for the programme's staff in how to handle equipment, and drafting procedures for use
• Drafting an equipment management section for donor financial reports
• Ensuring collaboration with Programme Accounts Unit on the localisation of fixed assets and their monitoring in the EMC
• Proposing solutions adapted to the evolution of the needs and settling an equipment strategy

4/ Ensure security regulations are in place and followed
• Collect/share information and carry out periodic analysis of the security context.
• Develop/update and disseminate security regulations and tools for the national and expatriate staff.
• Coordinate with the Logistics section for the deployment of the adequate means (communication, transport, etc.) in line with the security regulations.
• Coordinate with other organizations for information sharing related to security.

5/ Carry out or ensure correct management of general services (expatriate staff accommodation, offices, and storage facilities)
• Seeking and identifying potential premises for rent
• Carrying out or ensuring the management of the fitting out, servicing and maintenance of the premises
• Ensuring the necessary security systems are in place for the premises 
• Carrying out or ensuring the logistical organisation of project seminars and training in the different countries or sites of implementation

6/ Manage the programme’s logistics team
• Supervising and leading the programme's logistics team, setting objectives and assessing direct reports
• Managing direct reports' contracts (leave, end of trial period, etc.); if the need arises, co-validating
• Disciplinary procedures with the support services coordinator
• Overseeing the team's career development: defining training needs and providing guidance on professional development
• Liaising with Support Service Coordinators and Logistics managers of the implementing countries of the regional projects
• Centralizing all logistics data related to the regional projects at coordination level

Profile sought:

• Graduate degree in any stream. Advanced Degree/Diploma in logistics/administration 
preferred.
• Legal knowledge of civil and commercial law will be an asset
• Minimum of 3 years’ experience in similar functions 
• Previous experience in capacity development of partner organizations in terms of support services will be preferred
• Previous experience in emergency response will be an asset
• Experience with NGOs / INGOs in similar capacity is advantage.
• Strong adaptive skills; capacity to work under strong deadlines
• IT knowledge on basic networking and advanced level on MS office applications. Basic Knowledge on web designing will be an added asset
• Good interpersonal skills;
• Self-motivated, constructive, creative and with a strong result-oriented approach.

Language: 

Good verbal & written communication skill in English and Hindi is essential. Proficiency in other regional language is an advantage.

Salary and Benefits: 

The gross salary will be as per HI policy to be determined on the basis of previous experience and performance in the test / interview. Benefits such as medical reimbursement for self & dependents; accidental insurance for self; hospitalization insurance for self & dependents are applicable in addition to the salary. 

How to apply:

Qualified candidates should submit the CV along with a cover letter to jobs@handicap-international.asia on or before 16th May, 2014. Candidates who had applied earlier, are requested not to apply.

Please mention the name of the post applied on the subject line of email. 

Handicap International is an equal opportunity employer and encourages people with Disabilities qualifying above requirements for employment in HI.