Friday, May 2, 2014

Project Coordinator (Member Growth team) - Save the Children (Apply by: 15 May 2014)


TITLE: Member Growth Project Coordinator
TEAM/PROGRAMME:
Member Growth
LOCATION:
London
GRADE: E
Type of Contract:
Permanent
CHILD SAFEGUARDING:
Level 1:  the post holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory for this post unless the content of the post changes, in which case the Child Safeguarding level should be reviewed.


ROLE PURPOSE:
The role holder will provide a professional co-ordination and support service to the Member Growth team with a specific focus on helping support the coordination of key team projects with an aim of ensuring that we are able to service members as required.

Support the Member Growth team with project coordination on key projects, monitoring progress against key milestones of the work plan and communicating with main project stakeholders.

In addition the role will provide administrative/logistical support through facilitating travel arrangements for the team meetings throughout the year, ensuring efficient and effective use of budget. 

SCOPE OF ROLE:

Reports to: Head of Business Operations

Staff reporting to this post: None

Budget Responsibilities: No direct budget responsibility but given the level of travel undertaken by the organisation cost efficiencies should be a core focus.

Role Dimensions: This role will work with colleagues across both Save the Children International and the wider Save the Children movement.

KEY AREAS OF ACCOUNTABILITY :
Project Coordination
  • Coordinate, arrange and facilitate communication/engagement between the Member Growth team and the various stakeholder representatives and departments on key strategic projects.

Administration
  • Monitor track the team budget and process invoices Set-up a tracking of key projects especially as it related to associated consultancy contracts, budgets and project reporting timelines.
  • Maintain filing of team documents and correspondence as necessary
  • Assist the team in organising and running large meetings and events
  • Assist the team by coordinating team meetings and setting up calls for key project calls
  • Develop strong, positive relationships with relevant stakeholders to the Member Growth team
  • With finance person manage smooth flow of offshoring process, including the tracking of invoices against budgets, related to the Member Growth investment markets
  • Act as the focal person for new team members, working closely with HR/IT to ensure a smooth on boarding process.

Knowledge Management
  • Ensure that OneNet is reflective of the team’s work and help maintain it as a storage place for useful materials for members on Member Growth specialist areas
  • Oversee the Member Growth filing structure to ensure that it evolves and matches the Member Growth workplan to ensure improved efficiency and engenders knowledge sharing
  • Supporting regular communication cycle for member growth

Other
  • Carry out any other duties either in addition to or instead of those outlined above which may reasonably be required from time to time, in order to assist the team in meeting their responsibilities and working most effectively.

BEHAVIOURS (Values in Practice)
Accountability:
·         holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
·         holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
·         sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
·         widely shares their personal vision for Save the Children, engages and motivates others
·         future orientated, thinks strategically and on a global scale.
Collaboration:
·         builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
·         values diversity, sees it as a source of competitive strength
·         approachable, good listener, easy to talk to.
Creativity:
·         develops and encourages new and innovative solutions
·         willing to take disciplined risks.
Integrity:
·         honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS 
No specific qualifications are required for this role

EXPERIENCE AND SKILLS
·         Experience in a similar role, preferably within the NGO sector and/ or in an international environment
·         Highly developed organisational awareness
·         Some experience in project management techniques and tools would be a distinct advantage
·         Sound judgement and an ability to effectively prioritise multiple tasks in a constantly changing environment
·         Ability to adopt a pro-active approach and offering solutions as appropriate
·         Sound knowledge of office practices, procedures and administrative systems including filing systems. Competent in use of Microsoft Office including Word, Excel, PowerPoint and Outlook.
·         Some experience of planning and organising meetings and events, with a strong attention to detail
·         Ability and experience of tracking and monitoring a budget
·         Proven ability to work effectively at an international level  gaining trust and confidence with both internal and external stakeholders
·         Strong written and oral communication skills, fluent in English, with an eye for detail
·         Ability to liaise and communicate effectively with a broad range of people at all levels, across different cultures and to act with credibility, discretion, tact and diplomacy both within and without the organisation.
·         Maintain a calm disposition and positive outlook particularly when working under pressure
·         Strong team player
·         Self- motivated with ability to work autonomously
·         Commitment to the mission, vision and values of Save the Children.

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
JD written by:
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JD agreed by:
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Updated By:
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Evaluated:
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For Apply: Click Here

Apply by: 15 May 2014

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