Accounts and Administration Officer - The Micronutrient Initiative India (Apply by: 06 April 2014)

Designation                 Accounts and Administration Officer

Organisation                The Micronutrient Initiative India (MII)

Location                      Bhopal, Madhya Pradesh

Last Date                     April 6, 2014

Email                           srao2@micronutrient.org

The Micronutrient Initiative India (MII) is a public charitable Trust registered in Delhi in 2005, with a group of eminent persons in India as the founding trustees.

The MII operates under a multiyear program agreement with the Micronutrient Initiative (MI) based in Ottawa, Canada which is an international not-for-profit organization that works to ensure the poor - especially women and children - in developing countries get the vitamins and minerals they need to survive and lead productive lives.

The MII’s vision is of an India free of hidden hunger and its consequences. To catalyse the national elimination of vitamin and mineral deficiencies through a combination of advocacy, technical, operational and financial support and providing a stimulus to strengthen and expand nutrition programs in India is therefore the primary mandate of the MII.

I. Program Background

An important programming priority for MII in partnership with MI and other development partners is to support the Government of India in its efforts to support the Vitamin A Supplementation (VAS) Program for children in the age group of 6 months to 5 years.

II. Job Responsibilities

The main role of the incumbent will be to provide accounting and administrative support to the Coordinator Programs, State Program Representative of MII, in implementation of Vitamin A Supplementation (VAS) Program in Madhya Pradesh.  

The responsibilities will include:

1.     Maintain the accounts related to micronutrient programs in the State

2.     Verify the invoices, program advance settlements and reimbursement claims of the Divisional Coordinators against expenses / advances and send the same to Accounts Officer, MII for processing payment.

3.     Prepare a monthly cash forecast for the planned activities and send the same to MII.

4.     Maintain the Monthly Statement of Accounts and send the same to MII.

5.     Procure quotations, prepare comparative statement including contracts / purchase orders and forward the same to MII for processing,approval of procurement of equipment and issuing contracts / PO, etc

6.     Provide necessary accounting and administration support to the Divisional Coordinators (DC), and State Program Representative (SPR) during Vitamin A Supplementation rounds in particular and other programs in general.

7.     Maintain the administrative records like letter receipt and dispatch registers, stock / inventory register, fixed asset register, fee register and any other registers as required for the program activities.

8.     Support project team in identifying local NGOs and preparing Terms of Reference for facilitating / organising trainings, conducting surveys, etc.

9.     Any other accounts and administration related jobs as requested by the SPR and MII Delhi office.

The position will be based at MII’s state office at Bhopal in Madhya Pradesh and may involve some amount of travel to districts as and when necessary.

Terms of appointment:

The incumbent would be appointed for a period of 12 months as consultant. This can be further extended based on performance, need and availability of funds for the position.

Minimum qualification or specialized knowledge experience required:

• Professional degree in accounts / commerce.
• Minimum 5 years of experience in the development sector dealing with project accounts and administration.
• Experience in working with the government and NGO would be preferred.
• Fluency in English and knowledge of Hindi an asset
• Computer skills in MS – Office, scanning, records keeping and e-filling
 

Submission of Application:

Qualified candidate may submit their application, an up-to-date CV and a letter of interest addressed to Mr. M. Srinivasa Rao at srao2@micronutrient.org

The application must clearly mention current and expected salary. The applications should be in MS word, and should have the post title "Accounts and Administration Officer - MP”, mentioned in the subject line when applying by e-mail.

Please mention at least two references, one of whom has been your direct supervisor in last 2 years.

Additional consideration:

• Applications received after the closing date shall not be considered
• Only those candidates that are short listed for interview shall be notified
• Qualified female candidates are strongly encouraged to apply
 

Candidates who have applied for this position earlier need not apply.

Closing date for receipt of the applications is April 6, 2014. Interview for the position will be conducted in April 2014.

Selected candidate will be required to join at the earliest.