Monday, March 24, 2014

Administrative (Finance Assistant - Capital) - Medecins Sans Frontieres (Apply by: 01 April 2014)


Médecins Sans Frontières (MSF) is an international humanitarian medical aid organization working in more than 70 countries worldwide. Médecins Sans Frontières is neutral, impartial, independent, and not linked to any political party or governmental body. Our teams provide emergency medical assistance to people in need, irrespective of their nationality, race or religion. In 1999 MSF was awarded the Nobel Peace Prize as recognition for its medical work in several continents.

Position: Administrative-Finance Assistant (Capital)

Location of Job: New Delhi

Duration: 12 months (renewable)

Start Date: ASAP

Salary Package: INR 25,405/- (Not negotiable) 

Application closing date: 01 April 2014


Objectives:

• Support in bank/cash management and recording in accordance with specific mission guidelines
• Other administration such as house contracts, utility bills, taxes management
• Liaison with Accounting and Compliance Unit (ACU) and Branch Office (BO) team on day to finance matters 

Main Tasks & Responsibilities: 

Finance and book-keeping
• Responsible for checking of BooX data on regular basis from project as well as coordination.
• Assist Finco Assistant to monitor cash-flow regularly for the mission.
• Ensure timely payment of rent and other utility bills.
• Support Finance department for monthly financial hardcopy preparation
• Act as a first line contact for preparation and coordination of audit (external/internal)
• Support Assist Finco in  monthly closing and reporting in accordance with the yearly timetable and as per the mission Finance guidelines
• Responsible for preparation of draft balance specification and BCR on monthly basis.
• Responsible for communicating any financial irregularities noticed to direct supervisor for further follow up
• Assist in checking and processing monthly payroll for project and coordination.
• Responsible for data verification and reconciliation for monthly TDS payment
• Assist in preparation and submission of quarterly TDS return
• Participate in budget preparation and revision process as per department requirement
• Liaison with ACU and BO team on day to day finance and admin related matters

Administration

• Prepare and maintain all rental/lease contracts to ensure timely renewal/cancellation as required
• Assist in setting up and maintain a proper filing and documentation system (hard and soft copy) in finance department.
• Initiate, maintain and improve on office administrative procedures
• Coordinate with PR officer/Secretary regarding travel arrangement for all official visits of Finance staff

Other duties

• Work as a backup for bookkeeper or Asst Finco (on day to day matter only) as and when requires
• Work as a backup for project bookkeeper if required
• Any other duties delegated by the line manager.

Key Requirements:

• Graduate or Diploma, preferably in Accounting/ Finance/ Administration
• Minimum1 year of experience in Accounting/Finance /Administration
• Ability to organize & priorities workload independently, using initiative when appropriate.
• Attention to detail and accuracy
• Able to integrate into a multi-cultural team and cooperate with co-workers.
• Good spoken & written English; Essential good understanding of local language(s)
• Ability to maintain confidentiality & diplomacy
• Able to work independently as well as part of a team
• Able to be flexible in taking up tasks outside of regular job responsibilities as required.
• Good knowledge of MS Office especially MS Word and MS Excel
• Punctuality and ability to act with responsibility

To apply for the above position:


Please clearly state which position you are applying for and send CV with cover letter (with subject: application your name) by e-mail to: india-admin@oca.msf.org

Due to high volume of applications only short-listed candidates will be contacted.

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