Executive Assistant - UNDP (Apply by: 11 April 2014)

UNITED NATIONS DEVELOPMENT PROGRAMME

VACANCY ANNOUNCEMENT NO. UNDP/SC/2014/41

Closing Date: 11 April 2014

Post Title : Executive Assistant - Learning Resource Centre, Department of Personnel and Training

Organization : GoI-UNDP Project: “Strengthening Human Resource Management of Civil Services” 

Supervisor : Director- Learning Resource Centre, DoPT and Assistant County Director and Unit Head – Governance, UNDP

Duty Station : Department of Personnel and Training (DoPT), Ministry of Personnel, Public Grievances and Pension, New Delhi

Duration : One Year (extendable)

Type of Contract : Service Contract (taxable)

Band : SB – 2 / Peg 3

Remuneration package is Rs. 46,703/- per month (taxable). UNDP also offers additional benefits which include medical insurance coverage and limited pension reimbursement for contract holder and encourages work life balance.

UNDP strives to have a workforce which reflects diversity and gender balance, and applies an equal opportunities approach. UNDP does not solicit or screen for information in respect of HIV or AIDS status. All selections are on merit.

Project Background

As part of collaboration between the Government of India (GoI) and UNDP, the project “Strengthening Human Resource Management of Civil Services” is being implemented by the Ministry of Personnel, Public Grievances and Pensions (MoP) with core funding from UNDP.

The project focuses on developing capacities of civil servants and in strengthening their enabling environment in view of a more effective and efficient Human Resource Management at National and State level. The project bases its activities on strategic themes that have emerged from the recommendations of the Second Administrative Reforms Commissions and National Training Policy 2012.

Project is supporting implementation of innovative and emerging policies and practices in Human Resource Management and Capacity-building of Civil Services at the national and sub-national level. This includes piloting and implementation of competency-based human resource management, leadership development, training programmes evaluation and latest training tools and techniques.

National Training Policy 2012 has recommend setting-up of a Learning Resource Centre to build the training capacity of Central and State Training Institutions and Government Departments. The objective of the Learning Resource Centre is to drive the research and innovation activities in the field of training tools and technologies. The Centre would promote adaptation of emerging training tools and techniques to improve the reach of the training efforts to all levels in the Government.

Duties and Responsibilities:

1. Provide administrative assistance support for the following function:
• Maintenance of project files, documents, correspondence and communications;
• Organising workshops, seminars, and Committee meetings;
• Making logistics arrangements for project related work;
• Other routine office and administration functions.
2. Conduct simple research on tasks related to the project as assigned by the Director- LRC
3. Support the Director- LRC and other officers of LRC in project related communication, arrangements, liasoning with stakeholders
4. Submit regular updates and reports on project related matters
Perform any other tasks assigned from time to time by the Director- LRC

Recruitment Qualifications

Educational Qualifications: Minimum Bachelor’s Degree

Experience: At least 3 years professional experience in administration preferably in international organizations and/or Government institutions

Core Competencies:-

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making;

Functional Competencies:-

• Maintain effective relationships with project stakeholders;
• Result-oriented with limited supervision;
• Organise and prioritise work to meet needs and deadlines of the Centre;
• Prepare timely inputs to reports;
• Report to internal and external clients in a timely and appropriate fashion

Language

• Fluency in English and Hindi (written & spoken)

Skills:-

• Excellent communications, organizational & interpersonal skills.
• High-level of IT/computing skills (minimum: Microsoft Office).
• Good drafting and writing skills in English and Hindi.
Ability to work independently to fulfill assigned tasks.

Please apply online by visiting www.in.undp.org (Careers)