Administrative Assistant - UNDP (Apply by: 25 March 2014)

ADMINISTRATIVE ASSISTANT,

UNDP GAVI (GLOBAL ALLIANCE FOR VACCINE INITIATIVE)

HEALTH SYSTEM STRENGTHENING PROJECT

New Delhi, INDIA

Background

A number of initiatives have been undertaken by the MoHFW to improve health systems and immunization outcomes. These include the NRHM, the MCTS (to enable the entry of mother and child data into a central database), launching of the ‘Teeka Express\' for delivery of vaccines to outreach sessions, pilot launching of the National Cold Chain Management Information System (NCCMIS) for real-time monitoring and management of cold chain systems and setting up of the ITSU to provide technical and programme support for successful implementation of the UIP. 2012-13 has been declared by GoI as the year of Intensification of RI in India.

In this context, the MoHFW has put in place a few strategic actions to improve immunization coverage, including health systems improvement. Some of the proposed initiatives have been supported by external donor programmes including the World Bank National Vector Borne Disease Control Project USAID Health Partnership Programme, KfW Pulse Polio Immunization Programme and DFID\'s Sector Wide Approach to Strengthening Health programme.

Despite these efforts, some key constraints remain in India\'s health and immunization systems. These issues need to be urgently addressed in order to meet India\'s immunization targets.

Context:

With support from GAVI and implementing partners UNDP, UNICEF and WHO, MoHFW proposes to invest in health system strengthening and specifically address the constraints in scaling up vaccine management.

In particular, GAVI funds will contribute to the:

Strengthening of vaccine logistics and cold chain management in poor performing states through public-private partnerships and through improved human resource capacity, institutional strengthening and supportive supervision;

Design and implementation of an eVIN that will enable real-time information on cold chain temperatures and vaccine stocks and flows;

Increasing demand for RI through a national BCC strategy;

Strengthening of the evidence base for improved policy-making (at all levels) in programmatic areas like procurement and vaccine delivery and on sequencing and adoption of new antigens;

Leveraging the success of the NPSP to strengthen RI service delivery in 8 priority states.

To coordinate with the three implementing agencies i.e. UNICEF, UNDP and WHO on the implementation of the proposed activities, MoHFW proposes to set up a secretariat. Secretariat will include a Coordinator and an Administrative Assistant.

The Administrative Assistant will work under the direct supervision of Secretariat Coordinator.

Duties and Responsibilities

The Administrative Assistant will be responsible for the following functions:

Provide secretarial assistance to the GAVI HSS Project Secretariat;

Draft and type routine correspondence, making and responding to routine verbal/written enquiries;

Assist the Secretariat Coordinator in handling of electronic mails, sending and receiving messages on electronic or other means of communications;

Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports from the GAVI HSS grant implementing partners;

Organize and systematize documentation and reference materials, including classifying and sorting important papers, locating new reference materials as required, and filing relevant papers, preparing abstracts of reports and maintaining proper record of important files;

Provide necessary operational support for implementation secretariat functions and activities including organization of meetings and workshops and coordination in day to day activities; draft minutes of meeting and any other communication;

Assist in collation and compilation of data and information from the concerned implementing partners;

Provide back-up secretarial support for all activities in the Project implementation Team including assisting in making travel, logistic arrangements;

Any other tasks assigned by the Supervisor.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN\'s values and ethical standards;

Promotes the vision, mission, and strategic goals of UNDP;

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;

Treats all people fairly without favoritism.

Functional Competencies:

Good communications, organizational & interpersonal skills;

Ability to organize and prioritise work independently;

Ability to work as part of a team;

Builds strong relationships with project partners, focuses on impact and result for the partners and responds positively to feedback;

Consistently approaches work with energy and a positive, constructive attitude;

Demonstrates openness to change and ability to manage complexities;

Remains calm, in control and good humored even under pressure;

Demonstrates strong oral and written communication skills;

Strong interpersonal skills including ability to operate effectively across organizational boundaries;

Proficient computer skills particularly in procurement computer systems, spreadsheets, database management and internet applications;

Drive for Results;

Ability to work in a multi-cultural environment.

Required Skills and Experience

Education:

University Degree.

Experience:

Minimum 3 years of relevant experience in administration or programme support service;

Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint etc.).

Language:

Fluency in spoken English and Hindi;

Excellent written English skills.

Remuneration package is Rs. 55,975/- per month (taxable).

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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