Wednesday, March 5, 2014

Finance Officer - ActionAid Association

Job Title
Finance Officer
Job Location
Bhopal Regional Office
Nature of Employment
Fixed Term – 3 Years Contract [may be extended purely on the basis of performance and organizational requirements]   
Nature of Job
Financial Management & Accounting
About ActionAid Association
ActionAid Association is a national organisation, an affiliate of ActionAid International federation which is active in more than 40 countries across the world and is committed to fighting poverty and injustice. In India, we have been working since 1972. We currently operate out of 12 Regional Offices spread across 24 States and 1 Union Territory.
Together with the people, we claim legal, constitutional and moral rights to food and livelihood, shelter, education, healthcare, dignity and a voice in decisions that affect their lives.
We are an agency that is:
    • Working in partnership with formations of excluded people, mass movements, knowledge institutions and civil society organisations,
• Standing with people in their struggle towards a world free of poverty, exclusion, patriarchy and injustice,
• Rooted with communities and social formations, learning from people’s actions and building on alternatives,
• Promoting a critical yet constructive engagement with the state to advance and promote peoples’ action for claiming rights
• Engaged in varied roles, as a support and an implementing agency, which requires us to continuously learn and evolve.
Duties and Responsibilities
Key responsibilities:-
    • Monthly submission of accounts and maintenance of accounting system for ActionAid Association and other related units, wherever applicable.
• Recording data entries in the financial management system, AccountSmart, on a daily basis.
• Preparation of quarterly and annual Utilization Reports for donor based projects and adhering to the financial procedures of donors, wherever applicable.
• Management of cash and bank payments of Regional Office and work as custodian of the organizations financial policies and procedures.
• Managing advances and planning cash flows for Regional Office and report status of staff advances to HR on a monthly basis.
• Settling payments for vendors and suppliers and meeting statutory compliances.
• Preparation of monthly MIS report and sharing with regional team.
• Managing utilizations of the partners and submission of disbursement requests to Country Office.
• Enhancing capacity building of the partners by regularly conducting trainings.
• Assisting Country Office by participating in Appraisals and Reviews.
• Recording partner’s utilizations in the AccountSmart and submit to Country Office Finance regularly.
• Representing as resource person in other regions capacity building programme with partners.
• Advising regional program staff during Plans and Budget (P&B) and attending P&B meetings.
• Ensure that all partners are financially reviewed atleast once every year and share report with Regional Manager and Director Finance.
• Participating and representing finance in PRRPs and share report with Director Finance.
• Assisting Country Office during Internal Audits and External Audits.
     • Reviewing partners audit reports and follow up on compliance reports and share status with Director Finance regularly.
• Maintenance of fixed assets and conduct physical verification and keep insurance records update and update Country Office Finance Team.
Reporting to
Regional Manager- Bhopal Regional Office
As per job requirements
Skills and Competencies
The ideal candidate will be a Post Graduate in Commerce with 3 - 5 years of relevant experience. S/he will be responsible for fund management, disbursements to partners, finalisation of accounts, taxation and audit. S/he should have effective communication skills and willingness to work in a team.
Salary Offered
Approx -INR4.73 Lakhs CTO (Cost to Organisation)– per annum - this includes PF contribution.
In addition, other benefits - Group Medical Insurance with coverage of Staff & Dependents; Personal Accident Insurance of staff and gratuity is payable as per law and norms of the organisation.
To apply
Please send your application, only on our ‘Standard Application Form’ available in the ‘Jobs’ section of our website:   through   e-mail .Please mention in the subject line of your e-mail “Finance Officer Bhopal”.
Applications received without the filled in Standard ActionAid Application Form and after the due date will be summarily rejected. Only short listed applicants will be contacted.
Last Date for Receiving Application
18 March 2014
ActionAid is an equal opportunity and diversity sensitive employer and women, persons with disability, SC/ST/ OBC/Muslim candidates are especially encouraged to apply.

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