Wednesday, March 5, 2014

Administrative Officer - ActionAid Association

Job Title
Administrative Officer, Country Office, ActionAid Association
Job Location
Country Office, Delhi
Nature of Employment
Fixed Term – 3 Years Contract [may be extended purely on the basis of performance and organizational requirements]    
Nature of Job
Functional Support
About ActionAid Association
ActionAid Association is a national organisation, an affiliate of ActionAid International federation which is active in more than 40 countries across the world and is committed to fighting poverty and injustice. In India, we have been working since 1972. We currently operate out of 12 Regional Offices spread across 24 States and 1 Union Territory.
Together with the people, we claim legal, constitutional and moral rights to food and livelihood, shelter, education, healthcare, dignity and a voice in decisions that affect their lives.
We are an agency that is:
         Working in partnership with formations of excluded people, mass movements, knowledge institutions and civil society organisations,
         Standing with people in their struggle towards a world free of poverty, exclusion, patriarchy and injustice,
         Rooted with communities and social formations, learning from people’s actions and building on alternatives,
         Promoting a critical yet constructive engagement with the state to advance and promote peoples’ action for claiming rights
         Engaged in varied roles, as a support and an implementing agency, which requires us to continuously learn and evolve.
Duties and Responsibilities
        •  Assisting the Manager Protocol in Liaising with the Embassies and other organizations.
• Providing support in International Logistics & travel arrangements to be made as per requirements.
• Coordinating the staff travel arrangements - domestic and international.
• Overseeing the maintenance of all office equipments and liaising with external agencies for AMCs of office assets.
• Providing support in organizing meetings, workshops and other events.
• Overseeing the day to day admin functioning on a regular basis.
• Supporting and coordinating with the Regional Offices as and when required for eg. in leasing of office premises, arrangement of infrastructure for the offices as required.
• Ensuring that necessary documentation/records maintained by admin department are complete.
Reporting to
Protocol Manager
Skills and Competencies
  • Be a Graduate
  • Diploma/certificate in Office Management, Secretarial training etc., will be an added advantage.
  • Have good interpersonal and communicational skills.
  • Good command over English & Hindi, both written and verbal
  • Have proficiency in MS Office, especially Excel and Word.
  • Have excellent organizing and coordination skills.
  • Possess high degree of efficiency and willingness to work under pressure.
  • Be willing to travel.
As per role requirement
Salary & Benefits
Approx –INR3.38 Lakhs CTO (Cost to Organisation)– per annum - this includes PF contribution.
In addition, other benefits - Group Medical Insurance with coverage of Staff & Dependents; Personal Accident Insurance of staff and gratuity is payable as per law and norms of the organisation.
To apply
Please send your application, only on our ‘Standard Application Form’ available in the ‘Jobs’ section of our website: through   e-mail Please mention in the subject line of your e-mail “Administrative Officer Country Office”.
Applications received without the filled in Standard Application Form and after the due date will be summarily rejected. Only short listed applicants will be contacted.
Last Date for Receiving Application
18March 2014
ActionAid is an equal opportunity and diversity sensitive employer and women, persons with disability, SC/ST/ OBC/Muslim candidates are especially encouraged to apply.

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